Executive Assistant to Management

Watershed Organisation Trust (WOTR); Pune District; On-site; INR 600,000 - 900,000; Full time

Job summary

Watershed Organisation Trust (WOTR) in Pune is looking for a proactive Executive Assistant to provide support to senior management. This role requires strong organizational and communication skills, along with 4-10 years of experience in a similar role. Responsibilities include managing calendars, coordinating meetings, and preparing reports. The ideal candidate should be tech-savvy and able to work in a fast-paced environment. Interested candidates can apply via email at [e-mail].

Qualifications

• 4–10 years of experience in a similar role supporting senior leadership.
• Ability to manage multiple priorities while maintaining confidentiality and professionalism.
• Excellent written and verbal communication abilities.

Responsibilities

• Act as the primary liaison between Management, Board Members, and stakeholders.
• Manage calendars, appointments, and travel arrangements.
• Organize meetings and prepare agendas and minutes.
• Prepare reports, presentations, and maintain digital records.

Skills

Organizational skills

Communication abilities

Multitasking

Time management

Tech-savviness

Discretion

Education

Graduate/Postgraduate in any discipline

Tools

MS Office

Google Workspace

Zoom

Microsoft Teams

Job description

Job Description: Executive Assistant to Management

At WOTR, we are committed to tackling the key causes of rural poverty by rejuvenating ecosystems and building the community’s resilience to climate change. We enhance water availability, increase land and agricultural productivity, diversify livelihoods, empower women, and strengthen health and well‑being of vulnerable rural communities. Over 30 years, we have worked in 10 states and 6,850 villages, positively impacting 6.58 million people. We are dedicated to continuing this work and expanding our efforts.

A little bit about who we are

WOTR brings together practitioners, academics, researchers, trainers, and policy makers to work collaboratively in building the resilience of rural communities. Our partners, including donors and government agencies, stand resolutely behind us to effect change.

Location: Pune

Position Overview

We are looking for a proactive, tech‑savvy, and detail‑oriented Executive Assistant to provide comprehensive support to senior management. This role requires exceptional organizational skills, strong communication abilities, and the capability to manage multiple priorities while maintaining confidentiality and professionalism.

Stakeholder Coordination & Communication

• Act as the primary liaison between Management, Board Members, Directors, and external and internal stakeholders.
• Serve as a key point of contact, ensuring seamless communication and coordination.
• Draft and manage professional correspondence, e-mails, and official communications.
• Manage calendars, appointments, and travel arrangements.
• Ensure efficient schedule planning and prioritization of meetings.
• Handle end‑to‑end coordination for internal and external engagements.
• Organize meetings, prepare agendas, presentations, and minutes (MoMs).
• Facilitate meetings for the Board and other Management/Advisory Committees.
• Support structured follow‑ups and action tracking and maintain structured review trackers and follow‑up mechanisms.
• Prepare reports, presentations, MIS dashboards, and briefing notes.
• Maintain accurate digital records and documentation systems.
• Use tools such as Google Workspace, MS Office, Zoom, Microsoft Teams.
• Leverage AI tools (e.g., ChatGPT) for efficiency and productivity.
• Maintain digital dashboards and improve workflows through technology.
• Track ongoing projects, deadlines, and deliverables, as required.
• Coordinate with multiple departments and program teams.
• Graduate/Postgraduate in any discipline.
• 4–10 years of experience in a similar role supporting senior leadership.
• Strong organizational, multitasking, and time‑management skills.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office, Google Workspace, and digital collaboration tools.
• High level of discretion, integrity, and professionalism.
• Ability to work in a fast‑paced, dynamic environment.

Send your application to [e-mail] with the subject line "Executive Assistant to Management, Pune" and fill the Form: https://forms.gle/SwRz2zvRF746WUp48