Shared Services_Personal Assistant _WTSL_Ahmedabad

Welspun World; Ahmedabad District; On-site; INR 420,000 - 540,000; Full time

Job summary

Welspun Transformation Services Limited is seeking a Personal Assistant to the CEO in Ahmedabad to optimize executive scheduling, communications, and administrative tasks. The role focuses on organizing critical activities, coordinating meetings, and ensuring confidentiality and professionalism across stakeholder interactions.

You will support the CXO with reporting, document preparation, and project coordination while maintaining efficiency and high standards of discretion in a fast-paced

Qualifications

• 1–3 years of relevant experience in shared services or administration.
• Bachelor’s or Master’s degree in related field.
• Proficiency in MS Office and strong communication.

Responsibilities

• Manage executive schedules and travel arrangements.
• Coordinate meetings and events with logistics.
• Record, transcribe, and distribute minutes.
• Manage communications and respond to inquiries.
• Interact with external clients and partners professionally.
• Support operational efficiency and process improvements.
• Prepare reports and documents to aid decision making.
• Liaise with internal staff at all levels.
• Provide general administrative support.

Skills

Communication

Time Management

Problem Solving

Business Acumen

Entrepreneurship

Global Mindset

People Excellence

Organizational Awareness

Project Management

Education

Undergraduate degree

Postgraduate degree

Tools

MS Office

Job description

Job Description:

Job Title

Shared Services_Personal Assistant _WTSL_Ahmedabad

About Welspun World

Welspun World is one of India's fastest growing global conglomerates with businesses in Home Textiles, Flooring Solutions, Advanced Textiles, DI Pipes, Pig Iron, TMT bars, Stainless Steel, Alloy, Line Pipes, Infrastructure & Warehousing. At Welspun, we strongly believe in our purpose to delight customers through innovation and technology, achieve inclusive & sustainable growth to remain eminent in all our businesses. From Homes to Highways, Hi-tech to Heavy metals, We lead tomorrow together to create a smarter & more sustainable world.

About Welspun Entity

Welcome to Welspun Transformation Services Limited (WTSL., where innovation, digital transformation, and customer-centric excellence come together. As part of the Welspun Group, we are at the forefront of automation and business services, working across industries with a focus on cutting-edge technologies such as AI, ML, and RPA. Refer privacy policy - https://welhire.ai/privacy_policy.html. Since our founding in August 2018 with 92 employees, we've grown to over 500 members across multiple locations, showcasing our commitment to operational excellence and inclusivity. At WTSL, we prioritize diversity, with 34% women in our workforce and flexible policies like maternity, paternity, and menstrual leave. Our goal is to increase female representation to 40%. We foster a family-like work environment through initiatives like Fam-Jam and wellness programs, and our Great Place to Work certification highlights our commitment to employee well-being. Working at WTSL means being part of impactful projects for global clients, while growing professionally through extensive learning opportunities. Join us as we continue our transformational journey, where your ideas and contributions will be valued, and you can make a meaningful impact in the world of business services.

Job Purpose/ Summary

The purpose of a personal assistant to the CXO is to enhance the executive's productivity by managing schedules, facilitating communication, and organizing critical tasks. They serve as a trusted liaison between the CXO and various stakeholders, ensuring efficient operations within the executive office. Additionally, they handle administrative duties, enabling the CXO to focus on strategic decision-making and leadership.

Job Description

The role of a Personal Assistant to the CEO is pivotal in enhancing the executive's productivity and ensuring seamless operations within the executive office. This position requires managing complex schedules, facilitating effective communication, and organizing critical tasks to support the CEO's strategic initiatives. The assistant acts as a trusted liaison between the CEO and various stakeholders, ensuring that all interactions are handled with professionalism and efficiency. Administrative duties are a core component, enabling the CEO to focus on high-level decision-making and leadership responsibilities. The assistant is expected to handle sensitive information with discretion and maintain a high level of confidentiality. They must possess excellent organizational skills to manage multiple priorities and deadlines effectively. The role also involves coordinating meetings and events, ensuring all logistical details are meticulously planned. Additionally, the assistant is responsible for preparing reports and documents that aid in informed decision‑making, contributing to the overall success of the executive office.

Responsibility

• Manage and maintain the executives schedules appointments and travel arrangements to ensure optimal time management and efficiency
• Arrange and coordinate meetings and events ensuring all logistical details are handled seamlessly
• Record transcribe and distribute minutes of meetings accurately and promptly to all relevant parties
• Monitor respond to and distribute incoming communications ensuring timely and appropriate responses
• Interact with external clients and partners representing the executive office with professionalism and courtesy
• Review operating practices and implement improvements where necessary to enhance efficiency and effectiveness
• Coordinate projectbased work ensuring all projects are completed on time and meet the required standards
• Review and analyze incoming reports memos and submissions distributing them as needed to facilitate informed decisionmaking
• Prepare and edit correspondence communications presentations and other documents with attention to detail and accuracy
• File and retrieve documents and reference materials maintaining an organized and efficient filing system
• Conduct research collect and analyze data to prepare comprehensive reports and documents that support the executives decisionmaking process
• Liaise with internal staff at all levels fostering a collaborative and supportive work environment
• Provide general administrative support ensuring the smooth operation of the executive office and enabling the CEO to focus on strategic priorities

Company Name

Welspun Transformation Services Limited

Division

Shared Services

Key Interactions

Top Management,Mid Management,Client Relations ,Vendor Management

Relevant Work Experience

1 - 3 Years

Relevant Industry

Manufacturing Industry,Shared Service

Education-Qualification

Under Graduate,Post Graduate

Education-Specialization

Others

Language Proficiency

ENGLISH,HINDI

Certifications

NA

Skill

MS Office,Problem solving,Communication,Time Management,Business Commercial acumen Level 910 Years 5,Entrepreneurship Level 910 Years 5,Global Mindset Level 910 Years 5,People Excellence Level 910 Years 5

Competency Names

Business & Commercial acumen, Entrepreneurship, Global Mind-set, People Excellence, Communication Skill, Organizational awareness, Problem solving skills, Project Management