Executive Assistant To Director

Eduplex Consultancy Services; Pithampur; On-site; INR 900,000 - 1,200,000; Full time

Job summary

Eduplex Consultancy Services is seeking an experienced Executive Assistant to the Director for Business Coordination & Administration. The role focuses on strategic calendar management, travel arrangement, meeting coordination, and high-quality business documentation.

You will support cross-functional teams, prepare reports and presentations, maintain confidentiality, and drive process efficiency using MS Excel, PowerPoint, and AI-enabled tools.

Qualifications

• MBA / Postgraduate in Management or relevant discipline required.
• 8+ years experience in a manufacturing environment, preferably FMCG or consumer products.
• Excellent written and verbal communication skills with strong MS Excel and PowerPoint proficiency.

Responsibilities

• Provide comprehensive executive and secretarial assistance to the Director.
• Manage the Director's calendar, appointments, meetings, travel arrangements, and schedules.
• Coordinate meetings, interviews, client visits, and business events.
• Prepare meeting agendas, presentations, reports, correspondence, and other business documents.
• Record and maintain Minutes of Meetings and ensure timely follow-up on action points.
• Maintain confidentiality of sensitive business information.
• Manage visitors and coordinate with relevant teams for senior management and client visits.
• Prepare management reports, MIS, dashboards, and performance summaries.

Skills

Executive support

Calendar management

MS Excel

MS PowerPoint

MIS & dashboards

AI tools

Confidential information handling

Stakeholder coordination

Travel arrangements

Communication skills

Education

MBA / Postgraduate in Management

Tools

MS Excel

PowerPoint

SAP

Job description

Executive Assistant to Director Business Coordination & Administration.

Experience: - 8+ Years in in a manufacturing environment, preferably from FMCG, hygiene products, diapers, personal care, consumer products, or a related manufacturing industry.

Qualification: - MBA / Postgraduate in Management or relevant discipline.

Notice Period: - Immediate or less than 30 days will be Preferred.

Job Key Skills & Competencies (Mandatory):

• 7 to 8 years of relevant experience, preferably supporting a Director, MD, CEO, Group President, or senior management.
• Strong administrative and business process management skills.
• Excellent written and verbal communication skills.
• Very strong MS Excel and PowerPoint skills.
• Good understanding of MIS, dashboards, reporting, presentations, and business documentation.
• Knowledge of AI tools and modules is required.
• SAP / ERP exposure will be an added advantage.
• Excellent organizational, coordination, multitasking, and time-management skills.
• Strong attention to detail and process orientation.
• Ability to work independently with minimal instructions.
• Strong analytical and problem-solving capabilities.
• Ability to manage confidential and sensitive information with discretion.
• Strong follow-up skills and ability to work effectively with senior stakeholders.
• Pleasant and professional personality, strong business etiquette, integrity, and sound business ethics.
• High level of ownership, accountability, professionalism, and maturity.

Job Key Roles & Responsibilities: -

• Provide comprehensive executive and secretarial assistance to the Director.
• Manage the Director's calendar, appointments, meetings, travel arrangements, and schedules.
• Coordinate meetings, interviews, appointments, client visits, and business events.
• Prepare meeting agendas, presentations, reports, correspondence, and other business documents.
• Record and maintain Minutes of Meetings (MOM) and ensure timely follow-up on action points and decisions.
• Maintain confidentiality of sensitive business, financial, operational, and management information.
• Manage visitors and coordinate with relevant teams for senior management and client visits.

Administrative & Office Coordination:-

• Handle office administrative activities related to the Director's office.
• Coordinate events, meetings, conferences, and important business engagements.
• Coordinate with vendors and service providers for administrative requirements.
• Support facilities and general administrative processes wherever required.
• Maintain proper records, documents, trackers, and executive-level files.
• Ensure smooth and timely completion of administrative activities with minimum supervision.

Business Coordination & Management Support:-

• Coordinate with senior management and various departments including Production, Operations, Sales, Finance, HR, Procurement, Supply Chain, Quality, and Administration.
• Follow up on key business decisions, assignments, projects, and management directives.
• Track multiple projects and ensure timely completion of assigned activities.
• Prepare management reports, MIS, dashboards, business updates, and performance summaries.
• Consolidate information from different departments for management review.
• Assist the Director in monitoring business priorities, KPIs, projects, and important deadlines.
• Independently manage tasks and responsibilities with minimal instructions.

Reporting, Excel & Presentation: -

• Generate detailed reports, dashboards, MIS, trackers, and management summaries.
• Prepare high-quality PowerPoint presentations for business reviews, meetings, and management discussions.
• Demonstrate very strong proficiency in MS Excel, including data analysis, reporting, trackers, and dashboards.
• Ensure accuracy, attention to detail, and proper documentation in all reports and presentations.

AI Tools & Technology:-

• Use AI tools and AI-enabled modules to improve productivity, research, reporting, presentations, data analysis, documentation, and business communication.
• Identify opportunities to streamline and automate repetitive administrative and reporting activities using technology and AI tools.
• Stay updated with relevant AI and digital productivity tools.

ERP / SAP:-

• Working knowledge of ERP systems will be preferred.
• SAP knowledge will be an added advantage, particularly exposure to manufacturing, procurement, inventory, production, supply chain, finance, or business reporting modules.
• Coordinate with relevant departments to obtain and consolidate ERP/SAP-based business information.

Problem Solving & Project Management:-

• Ability to analyse complex business or administrative problems and break them down into smaller, manageable tasks.
• Take ownership of assignments and drive them to completion without constant supervision.
• Demonstrated ability to manage and deliver multiple projects or activities within defined timelines.
• Effectively prioritize tasks and manage competing deadlines.
• Maintain a structured, process-oriented approach to work.