Executive Assistant- Tax- Gurgaon

BDO India; Gurugram District; Hybrid; INR 400,000 - 650,000; Full time

Job summary

BDO India is seeking an experienced Executive Assistant based in Gurgaon to support partners and management with administrative and governance tasks.

You will handle invoicing, credit notes in Dynamics 365, manage procurement PRs/POs, reconcile billing variances, maintain the stakeholder matrix, map client accounts and project owners, and monitor workflows to ensure timely billing and reviews.

Qualifications

• 5+ years of work experience in a professional services firm.
• Graduate in any discipline.
• Designation: Executive Assistant (EA) in the Admin function.

Responsibilities

• Invoice & Credit Note Management: Generate, verify, and process invoices and credit notes in Dynamics 365.
• Procurement Workflow: Initiate PRs and issue POs to vendors.
• Discrepancy Resolution: Reconcile billing variances with engagement and finance teams.
• Matrix Management: Maintain the end-to-end stakeholder engagement matrix in Dynamics 365.
• Data Mapping: Map client accounts, project owners, deliverables and approvals.
• Workflow Monitoring: Help track milestones to trigger timely billing and reviews.

Education

Graduate in any discipline

Job description

About the Company

BDO is a global network of professional services firms with a presence in over 166 countries, revenue of over USD 14 billion, and experience of over 60 years. Its a leading service provider for the mid-markets with client service at its heart.

BDO India Services Private Limited (or BDO India) is the India member firm of BDO International. BDO India offers strategic, operational, accounting and tax, and regulatory advisory & assistance for both domestic and international organizations across a range of industries. BDO India is led by more than 300+ Partners & Directors with a team of over 10,000 professionals operating across 14 cities and 20 offices. We expect to grow sizably in the coming 3-5 years, adding various dimensions to our business and multiplying and increasing the current team size multi-fold.

• Designation - Executive Assistant (EA)
• Reporting Manager - Partner
• Experience - 5+ years of experience in a professional services firm
• Qualification - Graduate in any discipline
• Function - Administration
• Location Gurgaon

Roles & Responsibility

• Invoice & Credit Note Management: Generate, verify, and process customer invoices and credit notes accurately within Dynamics 365.
• Procurement Workflow: Initiate and manage Purchase Requisitions (PRs) and issue Purchase Orders (POs) to vendors.
• Discrepancy Resolution: Reconcile billing variances by collaborating with the engagement team and finance team
• Matrix Management: Own and maintain the end-to-end stakeholder engagement matrix in Dynamics 365.
• Data Mapping: Map client accounts, project owners, deliverables, and approval hierarchies.
• Workflow Monitoring: Assist engagement teams in tracking / updating project milestones against the engagement matrix to trigger timely billing and reviews.