Executive Assistant

BDO India; Mumbai; On-site; INR 800,000 - 1,600,000; Full time

Job summary

BDO India is seeking a highly organized Executive Assistant to support senior leadership in Mumbai (Dadar Office). The role requires managing calendars, travel, meetings, and ongoing business operations including billing and invoicing.

The ideal candidate will have 8+ years in admin/executive support, a graduate degree, and strong MS Office skills. You will work in Office 5 days a week, Monday to Friday, 9.30am to 6.30pm, with responsibilities spanning calendar management, meeting coordination,

Qualifications

• Graduate with a strong admin background.
• Experience in executive support and calendar management.
• Proficiency in MS Office and corporate communications.

Responsibilities

• Manage day-to-day calendar management, fixing appointments and travel bookings.
• Handling billing and invoices, and supporting business operations.
• Plan agendas and MOM for meetings.
• Read and route incoming mail, answer and screen telephone calls; arrange conference calls as needed.
• Coordinate with teams for data collection and prepare presentations for meetings.
• Screen and direct phone calls; schedule meetings and travel arrangements.
• Take dictation and minutes.

Skills

Calendar management

Travel coordination

Meeting coordination

Billing & invoicing

MS Office proficiency

Communication skills

Independent worker

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

DETAILS OF THE ROLE

• Position Title: Executive Assistant
• Location: Mumbai (Dadar Office)
• Timing: Monday to Friday, 9.30am to 6.30pm in Office 5 days a week
• Experience: 8+ years in Admin and Executive Assistant role
• Qualification: Graduate

ROLE SUMMARY:

The Executive Assistant will provide high-level administrative support to the senior leadership at BDO India. This role requires an individual who is highly organized, proactive, and capable of managing multiple tasks with a high level of efficiency. The successful candidate will be responsible for handling day-to-day operations, including calendar management, travel arrangements, meeting coordination, and assisting with business operations such as billing, invoicing, etc.

Key Responsibilities:

• Manage day-to-day calendar management, fixing appointments, travel bookings.
• Assisting in all areas of business- handling billing, invoices,
• Planning, coordination, making agendas & MOM for meetings.
• Read and route incoming mail, prepare outgoing mail, including e-mail, answer, and screen telephone calls, arrange conference calls as & when required.
• Coordinate with entire business teams for arranging review meetings, business plan discussion, collect required data and prepare presentations for Meetings as & when required.
• Screen and direct phone calls.
• Scheduling meetings and appointments
• Make travel arrangements.
• Take dictation and minutes.

Qualifications

• A bachelors degree in business administration, Management, or a related field.
• 10+ years of experience in an administrative or executive assistant role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Familiarity with business travel arrangements and calendar management.
• High level of confidentiality and discretion.

ABOUT BDO

BDO is a global network of professional services firms with a presence in over 166 countries, revenue of over USD 14 billion, and experience of over 60 years. Its a leading service provider for the mid-markets with client service at its heart. BDO India Services Private Limited (or BDO India) is the India member firm of BDO International. BDO India offers strategic, operational, accounting and tax, and regulatory advisory & assistance for both domestic and international organizations across a range of industries. BDO India is led by more than 300+ Partners & Directors with a team of over 10,000+ professionals operating across 14 key cities. We expect to grow sizably in the coming 3-5 years, adding various dimensions to our business and multiplying and increasing the current team size multi-fold.