Executive Assistant - Strategy

Acme Services; Mumbai City; On-site; INR 1,710,000 - 2,090,000; Full time

Job summary

A leading diamond manufacturing company is seeking an Executive Assistant to the CEO. This role involves managing schedules, coordinating with teams, and ensuring smooth operations. The ideal candidate will be organized, emotionally intelligent, and capable of handling both personal and professional tasks for a busy founder.

Qualifications

• 2–5 years of experience in executive assistance or operations.
• Strong communication and written English skills.

Responsibilities

• Manage the CEO’s calendar and priorities.
• Coordinate with internal teams and external stakeholders.
• Handle travel arrangements and confidential conversations.

Skills

Organizational Skills

Communication

Problem Solving

Emotional Intelligence

Tools

Google Suite

ChatGPT

Job description

Job Description: Executive Assistant to CEO

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Position: Head - Executive Office Associate for a leading Diamond Manufacturing Company

CTC: Upto 19 LPA

We’re seeking a highly proactive operator to work directly with our CEO—serving as a gatekeeper, fixer, and partner. You’ll be the CEO’s closest aide, managing schedules, prioritizing tasks, and ensuring critical actions are completed proactively.

What You’ll Do

• Own and manage the CEO’s calendar, priorities, and daily rhythm.
• Coordinate with internal teams and external stakeholders to keep initiatives on track.
• Pre-emptively resolve issues, handle follow-ups, and ensure nothing falls through the cracks.
• Manage travel arrangements, meetings, documents, and confidential conversations with discretion.
• Act as a force multiplier—filtering requests and removing noise to optimize time.
• Assist with strategic research, vendor negotiations, and personal tasks when needed.

You’ll Thrive If You Are

• Meticulously organized yet quick on your feet.
• Comfortable managing CXOs, vendors, and teammates.
• Emotionally intelligent, with a calm but assertive presence.
• Loyal, discreet, and capable of handling sensitive situations maturely.
• Focused on making things work smoothly without seeking limelight.
• Comfortable managing both personal and professional workflows for a busy founder.

Must-Haves

• 2–5 years of experience in executive assistance, operations, or founder office roles.
• Strong communication and written English skills.
• Proficiency with tools like Google Suite, travel-specific tools, ChatGPT, etc.
• Based in Mumbai or willing to relocate (this is not a remote role).
• Great attention to detail and problem-solving skills.

Additional Details

Seniority Level: Mid-Senior level

Employment Type: Full-time

Job Function: Consulting, Administrative, Strategy/Planning

Industries: Retail Apparel and Fashion, Appliances, Electrical, and Electronics Manufacturing, Food and Beverage Manufacturing