Executive Assistant – Projects & Coordination

KSR Brothers; New Delhi; On-site; INR 600,000 - 1,200,000; Full time

Job summary

KSR Brothers is seeking an Executive Assistant - Projects & Coordination to support senior management from our Gurgaon office. This role goes beyond traditional administrative tasks, acting as a central point of coordination between management, clients, consultants, project teams, vendors, and the office.

The successful candidate will manage day-to-day project coordination, schedule meetings, prepare notes and documentation, and ensure follow-through on actions with multiple stakeholders across

Qualifications

• Strong communication and interpersonal skills are essential.
• Highly organized, capable of following multiple projects and conversations simultaneously.
• Good working knowledge of Microsoft Office.

Responsibilities

• Work closely with senior management on day-to-day business and project coordination.
• Coordinate with clients, architects, consultants, vendors, and internal project teams on behalf of management.
• Handle important calls, messages, and correspondence as required.
• Track status of ongoing projects, approvals, drawings, quotations, and follow-ups.
• Maintain records of commitments and action points from meetings and client discussions.
• Follow up with internal teams to ensure deadlines and project requirements are met.
• Schedule and coordinate meetings, site visits, calls, and appointments.
• Prepare meeting notes, basic presentations, and project-related documentation.
• Ensure important matters are brought to management's attention and followed through to closure.

Skills

Communication

Interpersonal skills

Organization

Phone etiquette

Microsoft Office

Education

Graduate in Architecture, Civil Engineering, Mechanical Engineering, Construction Management, or related field

Tools

Microsoft Office

Job description

KSR Brothers is looking for a proactive and highly organized Executive Assistant - Projects & Coordination to work closely with senior management from our new Gurgaon office.

This role goes beyond traditional administrative support. The person will act as a central point of coordination between management, clients, consultants, project teams, vendors, and the office, helping ensure that important conversations and project actions are followed through.

Key Responsibilities

• Work closely with senior management on day-to-day business and project coordination.
• Coordinate with clients, architects, consultants, vendors, and internal project teams on behalf of management.
• Handle and respond to important calls, messages, and correspondence as required.
• Track the status of ongoing projects, pending decisions, approvals, drawings, quotations, and follow-ups.
• Maintain a clear record of commitments and action points arising from meetings and client discussions.
• Follow up with internal teams to ensure deadlines and project requirements are being addressed.
• Schedule and coordinate meetings, site visits, calls, and appointments.
• Prepare meeting notes, basic presentations, correspondence, and project-related documentation.
• Ensure important matters are brought to management's attention and followed through to closure.
• Assist with other business and coordination requirements as needed.

Who We're Looking For

• Graduate in Architecture, Civil Engineering, Mechanical Engineering, Construction Management, or a related field preferred.
• Strong communication and interpersonal skills.
• Comfortable interacting professionally with senior clients, architects, consultants, and project stakeholders.
• Highly organized and able to follow multiple projects and conversations simultaneously.
• Confident on phone calls and capable of representing senior management professionally.
• Good working knowledge of Microsoft Office.
• Ability to understand drawings, project terminology, and construction processes would be an advantage.
• Previous experience in project coordination, architecture, construction, interiors, MEP, or a related industry would be preferred.

The Role

This position would suit someone who enjoys being at the centre of projects and making sure things move forward. The successful candidate will have significant exposure to senior management, clients, and KSR Brothers' projects across India.