Executive Assistant, Prime Video , Amazon Prime Video

Amazon; Mumbai; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Amazon Prime Video in Mumbai is seeking an enthusiastic Executive Assistant to support three APAC leaders. You will help increase capacity and efficiency by managing calendars, travel, and administrative tasks across time zones.

This role requires 3+ years of senior-level support, proficiency with Microsoft Office, and discretion with confidential information. You will coordinate events, minutes, expense reimbursements, and partner with leaders’ direct reports to boost department effectiveness.

Qualifications

• 3+ years of senior-level leadership support or 1+ year Amazon experience.
• Experience with executive calendar management.
• Proficient in Microsoft Office applications.

Responsibilities

• Manage complex executive calendars across multiple time zones and plan meetings.
• Coordinate domestic and international travel with detailed itineraries.
• Track expenses and reimbursement requests.
• Maintain organisation charts and email aliases.
• Schedule events and meetings, including town halls and offsites.
• Record minutes and follow up on action items.

Skills

Executive support

Calendar management

Travel coordination

Expense management

Meeting coordination

Education

High school diploma

Tools

Microsoft Office

Job description

Amazon Prime Video is changing the way people watch movies and TV shows, offering multiple ways to instantly stream and watch videos. Our mission is to build the widest selection of digital video content and make it easy for customers to enjoy great content wherever and whenever they want. If you want to operate at start-up speed, be a part of the team that is solving some of the hardest problems and help build a service that customers love, Amazon Prime Video might just be the place for you.

Amazon Prime Video is seeking an enthusiastic and proactive Executive Assistant to support a set of three leaders within the APAC leadership. This role will engage in activities to increase capacity and effectiveness of the leader & leaders' direct reports and contribute to the overall department efficiency. These activities include the following:

Key job responsibilities

• Manage complex executive calendars across multiple time zones, optimizing leaders' time through strategic scheduling and planning meetings like staff meetings, annual business planning / reviews. Coordinate comprehensive domestic and international travel including flights, accommodations, ground transportation, and detailed itineraries
• Manages expenses/spending and filling reimbursement requests
• Maintains organisation charts and internal email aliases
• Schedules and coordinates special events and meetings as needed (company event, off sites, lunch/ dinner engagements/ business reviews/townhalls etc).
• Managing Senior Executive schedules (during their visit to India and other APAC locales) and creating detailed travel itineraries
• Supports leader’s direct reports with administrative work
• Project planning and logistics co-ordination for learning and development activities, fire-side chats, etc
• Records minutes of important meetings, track and follow up on action items and deliverables
• Handle confidential information and time-sensitive matters with discretion

Basic Qualifications

• 3+ years of senior level leadership support, or 1+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications
• Experience with executive level calendar management

Preferred Qualifications

• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars

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