Executive Assistant / Personal Assistant

Lotus Herbals; New Delhi; On-site; INR 420,000 - 600,000; Full time

Job summary

Lotus Herbals in Delhi is seeking a proactive Coordination Executive Vendor & Operations to support sourcing, vendor management, and secretarial duties in a growing cosmetics startup.

The role covers vendor coordination for RM and FG, admin support to the management, and social media coordination with content teams to maintain a professional online presence. The ideal candidate has 2–3 years in secretarial/coordination in FMCG and is comfortable visiting vendor sites.

Qualifications

• Graduate in any discipline.
• 2–3 years of experience in secretarial/coordination/vendor management.
• Cosmetics/FMCG exposure is a plus.
• Willingness to travel to vendor/plant locations.
• Strong written and verbal English skills.

Responsibilities

• Coordinate with vendors for sourcing RM/FG and maintain relationships.
• Provide day‑to‑day coordination and admin support to management, drafting correspondence and organizing meetings.
• Assist in managing social media platforms and coordinating content posting.

Skills

Vendor coordination

Social media management

Secretarial & admin support

MS Office

Stakeholder liaison

Education

Graduate degree

Tools

MS Office

Job description

JOB DESCRIPTION

About the Company We are an emerging company in the cosmetics & personal care space, backed by experienced promoters with a strong vision for quality and growth. As we build our team from the ground up, we are looking for enthusiastic, detail-oriented individuals who would like to grow with us in a new startup we are planning to start soon.

Position

Coordination Executive Vendor & Operations

Location

Delhi

Employment Type

Full-Time

Role Overview

We are looking for a proactive and well-organized Coordination Executive who will play a key role in supporting our sourcing and vendor management operations. The ideal candidate will be comfortable liaising with vendors, handling secretarial responsibilities, and managing our social media presence all with a collaborative and professional approach.

Key Responsibilities

Vendor Coordination & Sourcing

• Coordinate with vendors for sourcing of Raw Materials (RM) and Finished Goods (FG)
• Maintain strong, professional relationships with vendor partners
• Track orders, follow up on timelines, and ensure smooth communication between internal teams and vendors
• Conduct periodic visits to vendor premises/manufacturing plants for quality validation and compliance checks
• Prepare and maintain visit reports, quality observations, and follow-up action items

Secretarial & Administrative Support

• Provide day-to-day coordination and administrative support to the management team
• Draft and manage correspondence, emails, and documentation
• Organize meetings, maintain schedules, and track action points
• Maintain records, MIS reports, and vendor databases in an organized manner

Social Media Management

• Assist in managing the company's social media platforms (Instagram, LinkedIn, Facebook, etc.)
• Coordinate with creative/content teams for timely posting and engagement
• Monitor comments, messages, and brand mentions; flag important interactions to the team
• Support in building a consistent and professional brand presence online

Candidate Profile

• Graduate in any discipline (Business Administration, Commerce, or related fields preferred)
• 2–3 years of experience in a secretarial, coordination, or vendor management role
• Prior exposure to cosmetics, FMCG, or manufacturing industries will be an added advantage
• Comfortable with field visits to vendor/plant locations as and when required
• Hands‑on experience with social media platforms and basic content coordination
• Proficient in MS OAice (Word, Excel, PowerPoint) and email communication
• Strong interpersonal skills with a collaborative and solution-oriented approach
• Good written and verbal communication in English (knowledge of regional language is a plus)

What We OAer

• An exciting opportunity to be part of a new and growing venture
• A supportive and inclusive work environment
• Exposure to multiple facets of business operations from day one
• Opportunity to grow along with the company