Executive Assistant - Founder's Office

Vitalpro Consumer Pvt Ltd; Maharashtra; In loco; INR 1.200.000 - 2.200.000; Tempo pieno

Descrizione del lavoro

Vitalpro Consumer Pvt Ltd is seeking an Executive Assistant to the Founder’s Office in Maharashtra, India. The role provides comprehensive administrative support, coordinates priorities across the organization and ensures delivery of critical initiatives with discretion and professionalism.

You should have 3–10 years of relevant experience, a degree in Business Administration or Commerce, and strong MS Excel, PowerPoint and Word skills to support leadership and strategic projects in a

Competenze

• Graduate/Postgraduate in Business Administration, Commerce or related discipline.
• 3–10 years of experience in an Executive Assistant, Founder’s Office, Management Coordination or similar role.
• Excellent written and verbal communication skills.
• Strong proficiency in MS Excel, PowerPoint and Word.
• Good analytical and data interpretation skills with strong planning and follow-up capabilities.

Mansioni

• Manage the Founder’s calendar, meetings, appointments and travel arrangements.
• Coordinate with different functions to drive execution of key priorities and track deliverables.
• Prepare meeting agendas, briefs, presentations and supporting documents; manage emails and executive communications.
• Draft professional emails and stakeholder communications; ensure timely follow-ups and confidentiality.
• Support research, special projects and management reporting; prepare dashboards and presentations.

Conoscenze

Communication skills

Analytical skills

Planning & coordination

Stakeholder management

Time management

Formazione

Graduate/Postgraduate in Business Administration or Commerce

Strumenti

MS Excel

PowerPoint

MS Word

Descrizione del lavoro

Company Description Vitalpro Consumer Pvt Ltd is an emerging leader in India’s hospitality sector, redefining the food and beverage experience through brands like Saffron & Mishri and 224 Craftery. The company blends India’s rich culinary heritage with modern tastes, offering premium mithai and globally inspired yet locally resonant chocolate creations. Vitalpro focuses on crafting memorable, high-quality experiences that merge tradition with innovation and sophistication with simplicity. By leveraging data, precision marketing, and hyper-personalized engagement, Vitalpro is driving a transformative wave in India’s F&B industry. Team members join a purpose-driven environment where professional growth and personal development are central to the company’s vision.

Function: Founder’s Office

Reporting to: Founder / CEO

Experience: 3–10 years

Role Overview

Company Description Vitalpro Consumer Pvt Ltd is an emerging leader in India’s hospitality sector, redefining the food and beverage experience through brands like Saffron & Mishri and 224 Craftery. The company blends India’s rich culinary heritage with modern tastes, offering premium mithai and globally inspired yet locally resonant chocolate creations. Vitalpro focuses on crafting memorable, high-quality experiences that merge tradition with innovation and sophistication with simplicity. By leveraging data, precision marketing, and hyper-personalized engagement, Vitalpro is driving a transformative wave in India’s F&B industry. Team members join a purpose-driven environment where professional growth and personal development are central to the company’s vision.

We are looking for a highly organised, proactive and execution-oriented Executive Assistant to work closely with the Founder and provide comprehensive support across executive management, business coordination and strategic initiatives.

The role will serve as an important link between the Founder and various internal and external stakeholders, ensuring that priorities are effectively managed, decisions are translated into action, and critical deliverables are tracked to closure.

This is an opportunity to work closely with the leadership team in a fast-paced entrepreneurial environment and gain exposure to multiple facets of building and scaling a consumer business.

Key Responsibilities

1. Executive & Administrative Management

• Manage the Founder’s calendar, meetings, appointments and travel arrangements.
• Coordinate internal and external meetings, ensuring effective scheduling and preparation.
• Prepare meeting agendas, briefs, presentations and supporting documents.
• Manage emails, correspondence and executive communications.
• Ensure effective prioritisation of the Founder’s time and commitments.

2. Business Coordination & Execution

• Coordinate with different business functions to drive execution of key priorities.
• Track business commitments, action points, deadlines and deliverables.
• Follow up with functional heads and team members to ensure timely closure of tasks.
• Maintain trackers for key projects, initiatives and management priorities.
• Identify delays, bottlenecks and pending decisions requiring the Founder’s attention.

3. MIS & Business Reporting

• Consolidate business updates from various functions.
• Prepare periodic business reports, dashboards and management presentations.
• Track key business metrics, milestones and performance indicators.
• Support the Founder in reviewing business performance and identifying areas requiring intervention.

4. Stakeholder Management & Communication

• Coordinate with investors, business partners, vendors, customers and other external stakeholders.
• Draft professional emails, business communications and presentations.
• Ensure timely follow-ups and effective stakeholder communication.
• Handle confidential business information and sensitive communications with discretion.

5. Research & Special Projects

• Conduct research, competitive benchmarking and business analysis.
• Support the Founder on strategic projects and special assignments.
• Prepare presentations, business proposals and management reports.
• Coordinate cross-functional initiatives requiring leadership oversight.

Desired Candidate Profile

• Graduate / Postgraduate in Business Administration, Commerce or a related discipline.
• 3–10 years of experience in an Executive Assistant, Founder’s Office, Management Coordination or similar role.
• Excellent written and verbal communication skills.
• Strong proficiency in MS Excel, PowerPoint and Word.
• Good analytical skills with the ability to organise and interpret business information.
• Strong planning, coordination and follow-up capabilities.
• Ability to manage multiple priorities in a dynamic, fast-paced environment.

Key Competencies

• Exceptional organisational and time-management skills.
• High ownership and accountability.
• Proactive problem-solving approach.
• Strong interpersonal and stakeholder management skills.
• Attention to detail and ability to work under pressure.
• High integrity and ability to maintain confidentiality.
• Agility, adaptability and a strong bias for action.

What the Role Offers

• Direct exposure to the Founder and leadership team.
• Opportunity to understand and participate in building a high-growth consumer business.
• Exposure to strategy, operations, sales, marketing, finance and business development.
• Opportunity to take ownership of important business initiatives and grow into broader responsibilities within the Founder’s Office.