Executive Assistant - Bangalore

ScaleX; Bengaluru; Hybrid; INR 700,000 - 1,000,000; Full time

Job summary

LearnX and ScaleX are seeking an Executive Assistant in Bangalore to bring order to chaos, prioritise across initiatives, and support the founder with strategic coordination.

You will manage calendars, draft communications, and coordinate with LearnX team leads and creator partners. The role requires proactivity, discretion, and comfort with AI tools, Excel/Sheets, and flexible hours in IST.

Qualifications

• Ability to manage ambiguity and shifting priorities.
• Excellent written and verbal communication with proper tone.
• Quick to grasp context and learn new tools without hand-holding.
• Discretion handling sensitive business information.

Responsibilities

• Own calendar management: scheduling and prioritization across stakeholders.
• Inbox triage: draft responses and flag items needing attention.
• Track follow-ups and action items from meetings and conversations.
• Prepare meeting briefs with relevant context in advance.
• Coordinate scheduling and logistics with LearnX team leads and partners.
• Handle travel and logistics planning when required.
• Support ad hoc research and documentation as needed.
• Occasional in-person meetings as required.

Skills

Ambiguity management

Communication skills

Context comprehension

Practical judgment

AI tools usage

Excel/Sheets

Organization

Discretion

Tools

Google Workspace

Excel

Job description

Executive Assistant - Bangalore

What does the ideal candidate look like?

We're looking for someone who enjoys bringing order to chaos.

This isn't a role where you'll simply manage a calendar or reply to emails. You'll work closely with the founder, helping manage priorities, communication, coordination, and execution across multiple initiatives.

If you're someone who can think ahead, connect the dots, and make things happen without waiting for detailed instructions, we'd love to hear from you.

What We're Looking For

Bangalore-based (must)

• Comfortable managing ambiguity and shifting priorities, not just a fixed task list
• Strong communication skills — written and verbal, capable of drafting and responding on someone else’s behalf with the right tone and judgment
• Quick at grasping context — picks up information fast without needing everything spelled out
• Street smart — practical judgment over textbook process
• Comfortable using AI tools to work faster and smarter
• Fast learner of technical tools — Excel, Google Workspace, and others, picked up quickly without hand-holding
• Highly organized, detail-oriented, able to track multiple threads without things slipping
• Discreet — comfortable handling sensitive business information

Roles And Responsibilities

• Own calendar management — scheduling, prioritization, conflict resolution across stakeholders
• Manage inbox triage — draft responses, flag what needs direct attention
• Track follow-ups and action items from meetings and conversations
• Prepare meeting briefs and relevant context in advance
• Coordinate with learnX team leads and creator partners on scheduling and logistics
• Handle travel and logistics planning when required
• Support ad hoc research and documentation
• Meeting in person sometime if needed

What’s necessary?

• Laptop, stable internet connection, power backup
• Proficiency in Google Workspace (Excel/Sheets, Docs, Calendar, Email)
• Strong written communication
• Availability as per IST, flexible for occasional off-hours given the founder-facing nature of the role

What do you get?

• Direct, daily visibility into how LearnX scales — strategy, hiring, client management, not just admin
• Exposure to a founder operating across two companies, LearnX and ScaleX
• Work from anywhere, with Bangalore preferred for occasional in-person sync-ups