Executive Assistant_#2

Binated Inc.; Maharashtra; On-site; INR 330,000 - 550,000; Full time

Job summary

Binated Inc. in Pune is seeking an Executive Assistant to the CEO for a full-time, on-site role. You will manage the CEO’s daily diary, coordinate meetings, arrange travel, and prepare calendars, documents, and reports to support efficient executive decision-making.

You will handle expense reports, maintain records, and facilitate communications between the CEO and stakeholders, while coordinating events and tracking key deadlines with global teams.

Qualifications

• Strong administrative assistance skills for day-to-day operations.
• Executive support and calendar management experience.
• Ability to handle expense reports and financial documentation.
• Excellent written and verbal communication; draft professional correspondence.
• High attention to detail with strong organizational abilities.
• On-site Pune Division collaboration with global teams.
• Maintain confidentiality and sound judgment; proficient with productivity tools.

Responsibilities

• Manage the CEO's diary, schedule, and travel arrangements.
• Coordinate internal and external meetings and communications.
• Prepare calendars, documentation, presentations, and reports.
• Process expense reports and maintain accurate records.
• Support follow-up on strategic initiatives and information flow.
• Organize high-level meetings and events; track deadlines and priorities.
• Provide general administrative support to enable executive decision-making.

Skills

Administrative Support

Calendar Management

Expense Reporting

Communication Skills

Attention to Detail

On-site Pune

Confidentiality

Productivity Tools

Tools

Email

Calendar

Spreadsheets

Document Management

Job description

Company Description

Binated Inc., headquartered in Houston, Texas, delivers customized, scalable solutions across industries such as Promotional Products, Apparel and Sportswear, Media, Education, Finance, and Logistics. Operating in over 50 countries and serving more than 3,000 businesses, the company focuses on advanced, reliable workforce support to drive sustainable growth and operational efficiency. Founded in 2016, Binated combines human expertise with cutting-edge technologies, including AI-powered workflow automation and data-driven decision-making. Its core services—business process consulting, workflow automation, design solutions, and API-driven integrations—are designed to streamline operations while maintaining secure, compliant environments. With over 1,800 professionals in the United States and India, and specialized brands like Doodle Designs Inc. and Fast Embroidery Tapes, Binated offers diverse opportunities for career growth.

Role Description

The Executive Assistant to the Chief Executive Officer

is a full-time, on-site role based in the Pune Division. This position manages the CEO’s daily schedule, including diary management, meeting coordination, and travel arrangements, ensuring efficient use of time and resources. The role involves preparing and organizing the CEO's calendar, documentation, presentations, and reports, handling expense reports, and maintaining accurate records for key executive activities. The Executive Assistant will coordinate internal and external communications, support follow-up on strategic initiatives, and facilitate smooth information flow between the CEO and stakeholders. Additional responsibilities include organizing high-level meetings and events, tracking key deadlines and priorities, and providing general administrative support to enable effective executive decision-making.

Qualifications

• Candidates should possess strong Administrative Assistance skills for managing day-to-day operations and office coordination.
• Candidates should possess solid Executive Support and Calendar Management skills for scheduling, prioritizing commitments, and supporting the CEO’s time management.
• Candidates should possess proficiency in handling Expense Reports and related financial documentation with accuracy and discretion.
• Candidates should have excellent written and verbal communication skills, including the ability to draft professional correspondence and prepare presentations.
• Candidates should demonstrate high attention to detail, strong organizational skills, and the ability to manage multiple tasks under time constraints.
• Candidates should be comfortable working on-site in Pune Division and collaborating with global teams across time zones.
• Candidates should maintain confidentiality, show sound judgment, and be proficient with productivity tools such as email, calendar, spreadsheets, and document management software.

Salary Range: Upto 5.5 LPA (Only candidates okay with this salary range must apply)