Executive Assistant

TD SYNNEX; Pune District; On-site; INR 600,000 - 1,000,000; Full time

Job summary

TD SYNNEX in Pune, India seeks an Executive Assistant to support one or more C-level executives. You will manage calendars, travel, correspondence, and meeting logistics, while safeguarding confidentiality and coordinating with multiple departments.

The role requires strong communication and organizational skills, plus the ability to multi-task under pressure and adapt to changing priorities in a fast-paced environment.

Qualifications

• 5 to 10 Years of relevant work experience is required.
• Required Education: Associate Degree
• Able to execute instructions and to request clarification when needed.
• Able to use common office equipment.
• Possesses strong data entry skills.
• Able to recognize and attend to important details with accuracy and efficiency.
• Able to demonstrate complex problem solving, critical thinking, and decision-making.
• Able to interact effectively with higher levels of management (managers & above).
• Able to communicate across diverse identities and cultures.
• Able to create and conduct formal presentations.
• Able to negotiate skillfully and promote ideas persuasively.
• Strong organizational and time management skills with the ability to multi-task.

Responsibilities

• Create written materials that are organized, professional and audience appropriate.
• Manage travel including meeting scheduling and cost-effective arrangements.
• Coordinate board and senior executives meetings and prepare agendas and minutes.
• Process email and respond on behalf of Executives when needed.
• Read incoming email, prioritize actions, and draft responses.
• Coordinate signatures and approvals from C-level executives for contracts.
• Organise office layout, supplies, and repairs; ensure safe operations.
• Maintain budget for office services and monitor performance.
• Approve invoices and manage vendor relationships.
• Welcome visitors and coordinate meetings, rooms and catering.

Skills

Executive support

Calendar management

Travel coordination

Communication

Budget handling

Email management

Document preparation

Meeting facilitation

Stakeholder liaison

Discretion & confidentiality

Education

Associate Degree

Job description

Job Purpose: Ensures smooth functioning of activities and processes, acting as a liaison for one or more C-level Executives in a fast-paced, dynamic APJ region. The Executive Assistant performs a variety of core administrative duties and organizational leadership support functions with authority to respond and or make commitments on behalf of the Executives. The responsibilities of Office Manager cover the seamless operation of the assigned locations.

Responsibilities:

• Create written materials that are organized, professional and audience appropriate. This includes all correspondence, presentations and reports.
• Manage travel including meeting scheduling, preparation of background materials, and all logistical arrangements including, but not limited to flights, ground transportation and itinerary creation.
• Manage board and or other senior executive; meeting logistics including development of an agenda, internal and external communications, coordinate presentation materials, travel arrangements, expense spend and preparation and recording of meeting minutes.
• Process email, which includes responding on the Executive(s) behalf where appropriate and offering insight or additional context when necessary.
• May include reading all incoming email and determining priority of action on behalf of the Executive.
• Drafts responses where appropriate to expediate and facilitate a timely response on behalf of Executive.
• Handle multiple demands and ad hoc issues efficiently while adjusting priorities and expectations that may arise outside of core business hours.
• Liaise with other departments to obtain any needed signatures or approvals from the C-level executive(s) for required documentation and contracts by preparing those items for review and ensuring they flow through the office in a timely manner.
• Organising the office layout and maintaining supplies of stationery and equipment.
• Maintaining the condition of the office and arranging for necessary repairs.
• Arranging regular testing for electrical equipment and safety devices Co-ordinating schedules, appointments and bookings for the office(s) if applicable.
• Welcoming customers into the office.
• Arranging and coordinating meetings in their location, including preparing all necessary documents, booking meeting rooms and organising catering Maintains supply room and inventory.
• Maintains delivery services at the local campus.
• Maintains equipment and service contract files and negotiates with vendors for best service and price.
• Prepares and maintains an operating budget for office services and monitors performance with budget.
• Approves all invoices.

Knowledge, Skills and Experience:

• 5 to 10 Years of relevant work experience is required.
• Required Education: Associate Degree
• Able to execute instructions and to request clarification when needed.
• Able to use common office equipment.
• Possesses strong data entry skills.
• Able to recognize and attend to important details with accuracy and efficiency.
• Able to demonstrate complex problem solving, critical thinking, and decision-making.
• Able to interact effectively with higher levels of management (managers & above).
• Understand, communicate, and collaborate effectively with people across various identities.
• Able to converse and write effectively in English and other local / regional language.
• Able to create and conduct formal presentations.
• Able to negotiate skillfully and promote/sell ideas persuasively.
• Possesses strong leadership skills with a willingness to lead, create new ideas, and be assertive.
• Possesses strong organisational and time management skills, driving tasks to completion.
• Able to adjust readily to change and adapt as needed.
• Able to constructively work under stress and pressure when faced with high workloads and deadlines.
• Able to maintain and promote social, ethical, and organisational standards in conducting internal and external business activities.
• Able to work independently with minimum supervision.
• Able to effectively multi-task.
• Able to maintain confidentiality of sensitive information.
• Able to collaborate and build solid, effective working relationships with others.
• Able to exhibit ability to be sensitive to the needs, concerns, and feelings of others.

Working Conditions:

Professional, office environment. Occasional non-standard work hours or overtime as business requires. On-call availability required as necessary. Local (in-country) travel required.

At Tech Data, a TD SYNNEX Company, our values guide everything we do: Together, We Own It, We Dare to Go, We Grow and Win, and above all, We Do the Right Thing. These principles shape how we work with each other, our partners, and our communities as we drive innovation and create lasting impact.

What’s In It For You?

Elective Benefits:

Our programs are tailored to your country to best accommodate your lifestyle.

Grow Your Career:

Accelerate your path to success (and keep up with the future) with formal programs on leadership and professional development, and many more on-demand courses.

Elevate Your Personal Well-Being:

Boost your financial, physical, and mental well-being through seminars, events, and our global Life Empowerment Assistance Program.

Diversity, Equity & Inclusion:

It's not just a phrase to us; valuing every voice is how we succeed. Join us in celebrating our global diversity through inclusive education, meaningful peer-to-peer conversations, and equitable growth and development opportunities.

Make the Most of our Global Organization:

Network with other new co-workers within your first 30 days through our onboarding program.

Connect with Your Community:

Participate in internal, peer-led inclusive communities and activities, including business resource groups, local volunteering events, and more environmental and social initiatives.

We are an equal opportunity employer and committed to building a diverse team that represents and empowers a variety of backgrounds, perspectives, and skills. All qualified applicants will receive consideration for employment based on merit, without regard to race, colour, religion, national origin, gender, gender identity or expression, sexual orientation, protected veteran status, disability, genetics, age, or any other characteristic protected by law. To support our diversity and inclusion efforts, we may ask for voluntary gender disclosure information. This data will be used solely to improve our hiring practices and ensure fair treatment for all candidates.

We're proud to share an unwavering passion for bringing compelling technology products, services and solutions to the world. We're an innovative partner that helps our customers maximize the value of IT investments, demonstrate business outcomes and unlock growth opportunities. With diverse backgrounds, expertise and experiences, our co-workers make us who we are. When we seek to understand one another and recognize the power of the individual, we demonstrate respect and dignity; we learn, evolve and unlock potential to achieve outstanding results for our customers and win together. This broad perspective is integral to our commitment to diversity, equity and inclusion. To learn more, visit www.TDSYNNEX.com or follow us on Twitter, LinkedIn, and Facebook.