MIS/Data Entry 1 year Contract

SYNNEX Corporation; Mumbai; On-site; INR 300,000 - 500,000; Full time

Job summary

TD SYNNEX is seeking an Administrative Assistant to support Mumbai office operations. You will coordinate suppliers, travel, and lodging, manage visa and resident card processes for expatriates, and liaise with building management to maintain office services.

The role requires strong English communication, organizational skills, and the ability to work independently with limited guidance from HR. You will support staff and management and help ensure smooth daily operations.

Qualifications

• Good command of communication skills, both spoken and writing in English.
• General administration and office protocol.
• Strong organizational skills.
• Excellent communication and interpersonal abilities.
• Strong sense of responsibility and teamwork.
• Carefulness at work and service mindset.
• Ability to work independently with minimal guidance from HR Manager.

Responsibilities

• Purchase office supplies and provide administrative assistance to staff and management.
• Coordinate travel and lodging arrangements for staff, management and visitors.
• Coordinate visa and resident card services for expatriates and foreign visitors.
• Liaise with building management to ensure office services (air conditioning, power, hygiene, safety).
• Negotiate with suppliers for cost-effective, quality services.
• Maintain and update contact lists and oversee company stamp handling.

Skills

Office administration

Communication

Organizational skills

Interpersonal skills

Independent working

Job description

Job Purpose

Ensuring smooth administrative support for the office Dealing with suppliers to provide the administrative support. Implementing other administrative tasks as needed and upon request.

Responsibilities

• Purchase office supplies, stationery, laptop, landline… Provide administrative assistance to staff and management.
• Work with HR Manager to organize staff activities.
• Coordinate travel and lodging accommodation for staff, management and visitors.
• Coordinate the services of visa and resident cards for expatriates and foreign visitors.
• Liaise with the building management to maintain good office services (air conditioning, power, hygiene, safety, etc.)
• Make sure that offices are in good conditions (air-conditioning, electricity, drinks, telephone, meeting rooms, office furniture and stationery, etc.); negotiate with suppliers to be provided best services with cost effectiveness.
• Maintain and update contact lists.
• Manage and preserve Company Stamp: ensure that documents are signed and stamped appropriately.
• Supervise tea ladies as well as hygiene and maintenance services.
• Coordinate the repair and maintenance of office equipment.
• Follow up office administration contracts.
• Assist in other administrative support as requested by superiors.
• Advise the management on changes or solutions to improve the office management when necessary.

Knowledge, Skills and Experience

• Good command of communication skills, both spoken and writing in English.
• Good command of general administration and office protocol
• Good organization skills
• Strong communication and interpersonal skills
• Good sense of responsibility and teamwork
• Carefulness at work
• Open-minded and strong service mindset
• Ability to work independently with little guidance from HR Manager.

What’s In It For You?

• Elective Benefits: Our programs are tailored to your country to best accommodate your lifestyle.
• Grow Your Career: Accelerate your path to success (and keep up with the future) with formal programs on leadership and professional development, and many more on-demand courses.
• Elevate Your Personal Well-Being: Boost your financial, physical, and mental well-being through seminars, events, and our global Life Empowerment Assistance Program.
• Diversity, Equity & Inclusion: It’s not just a phrase to us; valuing every voice is how we succeed. Join us in celebrating our global diversity through inclusive education, meaningful peer-to-peer conversations, and equitable growth and development opportunities.
• Make the Most of our Global Organization: Network with other new co-workers within your first 30 days through our onboarding program.
• Connect with Your Community: Participate in internal, peer-led inclusive communities and activities, including business resource groups, local volunteering events, and more environmental and social initiatives.

About TD SYNNEX

At Tech Data, a TD SYNNEX Company, we’re proud to be recognized as a great place to work and a leader in the promotion and practice of diversity, equity and inclusion.

We are an equal opportunity employer and committed to building a diverse team that represents and empowers a variety of backgrounds, perspectives, and skills.

All qualified applicants will receive consideration for employment based on merit, without regard to race, colour, religion, national origin, gender, gender identity or expression, sexual orientation, protected veteran status, disability, genetics, age, or any other characteristic protected by law.

To support our diversity and inclusion efforts, we may ask for voluntary gender disclosure information. This data will be used solely to improve our hiring practices and ensure fair treatment for all candidates.

At TD SYNNEX (NYSE: SNX), we’re proud to share an unwavering passion for bringing compelling technology products, services and solutions to the world. We’re an innovative partner that helps our customers maximize the value of IT investments, demonstrate business outcomes and unlock growth opportunities. With diverse backgrounds, expertise and experiences, our co-workers make us who we are. When we seek to understand one another and recognize the power of the individual, we demonstrate respect and dignity; we learn, evolve and unlock potential to achieve outstanding results for our customers and win together. This broad perspective is integral to our commitment to diversity, equity and inclusion. To learn more, visit www.TDSYNNEX.com or follow us on Twitter, LinkedIn, and Facebook