Executive Assistant

VizExperts India Pvt. Ltd.; New Delhi; On-site; INR 400,000 - 600,000; Full time

Job summary

VizExperts India Pvt. Ltd. is seeking a professional to provide secretarial and administrative support to the CEO and HR Manager. Responsibilities include managing the CEO's diary, taking meeting minutes, and liaising with external organizations for meeting arrangements.

The ideal candidate will have a Bachelor's or Master's degree, at least three years of senior PA/secretarial experience, and excellent typing and communication skills. Proficiency in MS Office is essential, along with a flexible and mature approach to work.

Qualifications

• A minimum of three years PA/secretarial experience at a senior level.
• Experience of working within an international environment.
• Knowledge of graphics useful.

Responsibilities

• Management of the CEO’s diary and appointments.
• Take minutes for all meetings.
• Draft, type and dispatch all the CEO’s correspondence.

Skills

Shorthand and excellent typing skills

Excellent communication skills, both verbal and written

Excellent organizational skills

Professional telephone manner

Ability to work under pressure and to tight deadlines

Education

Bachelor's or Master's degree

Tools

MS Office software (PowerPoint, Word, Excel, Outlook)

Job description

Job Description

Report to: CEO and HR Manager

Job Summary: To provide secretarial, administrative and human resource support for VizExperts India Pvt. Ltd.

Main areas of Responsibility:

• Management of the CEO’s diary and appointments.
• Help CEO manage output, workflow and office deadlines.
• Take and relay accurate and timely messages from telephone callers/mailers, and answer queries where possible.
• Collect and open all mail addressed to the CEO
• Take minutes for all meetings.
• Draft, type and dispatch all the CEO’s correspondence
• Liaise with relevant individuals, external organizations etc. to arrange meetings, prepare agendas and draft minutes
• Maintain a comprehensive filing system
• Co-ordinate CEO’s travel in conjunction with in-house travel group
• Tabulate and retrieve CEO’s official expenditures and claims
• Arrange local transportation when necessary
• Some research, media relations and promotional work
• Undertake any other duties as requested by the CEO

Qualifications

• Ideally educated to bachelor/master degree
• A minimum of three years PA/secretarial experience at a senior level
• Shorthand and excellent typing skills- Good computer literacy, speed and accuracy essential.
• Knowledge of graphics useful
• Experience of working within an international environment, ideally international organization, Govt. Organization and/or multinational private sector.
• Experience of dealing with different time zones
• Excellent organizational skills
• Excellent communication skills, both verbal and written
• Professional telephone manner
• Willingness to work in a multitasking environment
• Proven ability to work under pressure and to tight deadlines
• Well presented
• Highly personable
• Flexible and mature approach with ability to work unsupervised

Additional Information

• Strong interpersonal skills; ability to establish repertoire with company employees and manage all the records of the company
• Learning capability to understand the processes and translate them in good business management
• Must be responsible, self-motivated, self-starter, personable and well organized.
• Must be able to effectively handle stressful situations like large number of tasks in short duration, tight budgets and high quality expectations
• Proficiency in the use of personal computers including MS Office software including PowerPoint, Word, Excel and Outlook.