Executive Assistant

Everest Holovisions Limited; Navi Mumbai; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Everest Holovisions Limited in Navi Mumbai seeks an experienced Executive Assistant to support the Managing Director. You will master the MD's diary, arrange international travel, and liaise with clients and department heads to filter communications requiring personal attention.

The role requires 3–5 years in an EA position, a Bachelor's degree, and advanced MS Office skills to draft emails, prepare presentations, and manage confidential data with discretion.

Qualifications

• 3–5 years of experience as an EA supporting senior executives.
• Bachelor’s degree in a related field is preferred.
• Advanced MS Office skills and travel/expense management experience.

Responsibilities

• Own and manage the MD's calendar, including international travel and visas.
• Serve as primary liaison between the MD and stakeholders.
• Coordinate board/leadership meetings, prepare agendas, and transcribe minutes.
• Draft professional communications and maintain confidential records.
• Oversee special projects and provide operational support.

Skills

Diary management

Stakeholder liaison

Meeting coordination

Communication

Proactive initiative

Discretion & ethics

Education

Bachelor's degree in Business Administration/ Communications or related field

Tools

MS Office Suite

Travel & expense management software

Job description

Role & responsibilities

• Strategic Calendar & Travel Management: Own and manage the MD's complex, flexible diary to maximise time productivity. This includes resolving scheduling conflicts and arranging international travel, visas, and hotel bookings.
• Stakeholder Liaison: Act as the primary point of contact between the MD and internal/external stakeholders, including clients and department heads. Filter communications to determine what requires the MD's personal attention.
• Meeting Coordination & Follow-up: Organise board and leadership meetings, prepare agendas, and transcribe formal minutes. Crucially, track action items and deliverables to ensure timely completion by relevant teams. Follow-up skills must be EXCELLENT
• Information Management: Draft professional correspondence, emails, and presentations on behalf of the MD. Maintain secure filing systems and manage confidential business information with strict discretion.
• Project & Operational Support: Oversee special projects from beginning to end, such as company retreats, office relocations, or strategic initiatives. Conduct research and compile data to inform the MD's decision-making process.

Preferred candidate profile

• Experience: Typically requires 3-5 years of experience in an EA role supporting senior executives.
• Education: A Bachelor's degree in Business Administration, Communication, or a related field is preferred.
• Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with travel/expense management.
• Soft Skills:
  • Adaptability: Remaining flexible in the face of shifting priorities or unexpected changes.
  • Communication: Impeccable professional written and spoken English.
  • Proactive Initiative: The ability to work independently with a high degree of autonomy.