Executive Assistant

Quantiphi; Mumbai; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Quantiphi is seeking an Executive Assistant to support the Business Unit Head in Mumbai. The role requires coordinating calendars across global time zones, arranging travel, and handling day-to-day communications with vendors and clients.

You will manage follow-ups, compile status reports, and conduct ad hoc research with precision. The position is office-based (5-day week) and requires excellent written and verbal communication, integrity, and strong organizational skills.

Qualifications

• Proficiency in Gsuite and a strong written and verbal communication ability.
• Process-oriented with attention to documentation and follow-ups.
• Excellent internet research skills and dependable at prioritizing tasks.

Responsibilities

• Coordinate and maintain the calendar across global time zones.
• Manage travel arrangements for the Business Unit Head, including visas and bookings.
• Handle calls, emails, and correspondence with vendors and clients in India and internationally.
• Maintain follow-up systems and provide status reports on projects.
• Perform ad hoc research with accuracy and attention to detail.
• Maintain confidentiality in day-to-day operations.
• Organize and service meetings, social events, and industry gatherings.
• Stay up-to-date with industry trends and events.

Skills

Gsuite

Communication

Process orientation

Internet literacy

Logical reasoning

Education

Bachelor’s degree

Master’s degree is a plus

Job description

About the Company

Quantiphi is an AI-first digital engineering company that leverages artificial intelligence, machine learning, and cloud technologies to solve complex business problems and drive innovation across diverse industries. They specialize in building data platforms and developing custom AI solutions, primarily on Google Cloud Platform, to deliver measurable business outcomes.

About the Role

Good to have :

• Coordinate and maintain the calendar including organizing all appointments, meetings, conferences all across the world, etc.
• Manage travel arrangements for the Business Unit Head (including but not limited to visa arrangements, ticket bookings, cab arrangements, hotel bookings, etc.)
• Managing phone calls, routine emails, and correspondence with vendors and clients within India and Internationally.
• Maintain strong follow-up systems for timely completion of projects/assignments and keep your Business Unit Head updated on any developments, and status reports related to ongoing projects/tasks and share follow-ups and follow-throughs with internal and external teams.
• Work on ad hoc research projects and ensure timely completion with 100% accuracy and an eye for detail.
• Should be high on integrity and the ability to maintain confidentiality in day-to-day operations.
• Organizing and servicing meetings, social gatherings, and events.
• Remain up-to-date with the latest trends and events in the industry.

Must to have :

• Bachelor’s degree (Master’s degree is a plus).
• 2-8 years of relevant work experience preferably exposure to multiple cultures and US time zones. However, freshers are welcome.
• Should be comfortable working from the office (5-day working role) and should also be open to working in the US time zone if and when necessary.
• Should be a good team player.
• Proficiency in Gsuite.
• Immaculate written and oral communication skills with the ability to take ownership of one's work.
• Process-oriented: Demonstrable commitment to following processes, documentation, etc.
• Proficient at using the Internet.
• Intelligent with good logical reasoning.

Qualifications

• Bachelor’s degree (Master’s degree is a plus).
• 2-3 years of relevant work experience preferably exposure to multiple cultures and US time zones. However, freshers are welcome.
• Should be comfortable working from the office (5-day working role) and should also be open to working in the US time zone if and when necessary.