Executive Assistant and Office Manager

Worldquant; Bengaluru; On-site; INR 1,200,000 - 2,400,000; Full time

Job summary

WorldQuant in Bangalore, India, seeks an exceptionally talented Executive Assistant and Office Manager to join our team. The ideal candidate will have exceptional organizational and analytical skills, attention to detail, and thrive in a fast-paced, dynamic environment.

You will manage complex calendars across time zones, arrange travel, handle visas, prepare expense reports, and support facilities and IT coordination.

Qualifications

• Bachelor's degree required.
• Minimum 7 years’ experience providing executive-level support.
• Experience managing calendars across multiple time zones.
• Strong organizational skills and ability to manage priorities.
• Excellent written and verbal communication skills.
• High level of confidentiality and discretion.
• Demonstrates a 24/7 mentality balanced with work/life harmony.

Responsibilities

• Manage complex calendar including scheduling across multiple time zones.
• Coordinate and manage travel arrangements, including visas and accommodations.
• Prepare travel expense reports and liaise with finance.
• Maintain confidentiality and coordinate with stakeholders.
• Oversee office facilities and IT coordination for the Bangalore office.

Skills

Executive support

Calendar management

Multi-timezone coordination

Confidentiality

Office management

Microsoft Office

Communication skills

Team collaboration

Education

Bachelor's degree

Tools

Microsoft Office

Job description

WorldQuant develops and deploys systematic financial strategies across a broad range of asset classes and global markets. We seek to produce high-quality predictive signals (alphas) through our proprietary research platform to employ financial strategies focused on market inefficiencies. Our teams work collaboratively to drive the production of alphas and financial strategies – the foundation of a balanced, global investment platform.

WorldQuant is built on a culture that pairs academic sensibility with accountability for results. Employees are encouraged to think openly about problems, balancing intellectualism and practicality. Excellent ideas come from anyone, anywhere. Employees are encouraged to challenge conventional thinking and possess an attitude of continuous improvement.

Our goal is to hire the best and the brightest. We value intellectual horsepower first and foremost, and people who demonstrate an outstanding talent. There is no roadmap to future success, so we need people who can help us build it.

Location: Bangalore, India

The Role:

We are seeking an exceptionally talented Executive Assistant and Office Manager to join our team. The ideal candidate will have exceptional organizational and analytical skills, attention to detail and the ability to thrive in a fast-paced and dynamic environment. At WorldQuant, we believe in work/life balance, but we also have a 24/7 mentality, and the Executive Assistant/Office Manager must be able to handle multiple priorities, often with little notice.

Job responsibilities include, but are not limited to the following:

Executive Assistance:

• Manage complex calendar including scheduling, rescheduling and canceling meetings as needed across multiple time zones while maintaining meeting cadences.
• Coordinate and manage all aspects of travel arrangements, including domestic and international air travel, ground transportation, accommodations and visas.
• Communicate effectively and efficiently with other Executive Assistants ensuring all needs are met and schedules are aligned.
• Maintain confidentiality and discretion in all matters pertaining to the individual and the organization.
• Develop and maintain a strong understanding of the organization’s goals, priorities and key stakeholders to ensure effective communication and coordination.
• Create travel expense reports using Workday Expense

Office Management:

• Lead office facilities and operations for the Bangalore office
• Assist Director of Facilities with improvement plans and projects
• Be responsible for the office snack and beverage program. Stock the kitchen breakroom daily.
• Liaison to the property manager and onsite contact for all vendors
• Provide first level technical support, organize, and inventory all IT equipment
• Coordinate desk set-ups for new hire and coordination of moves
• Organize team building activities for the local team

What You’ll Bring:

• Bachelor’s degree required
• Minimum of 7 years’ experience providing executive-level support to a senior executive is required
• Experience in sophisticated calendar management across multiple time zones
• Strong organizational and planning skills, with the ability to manage tasks and priorities effectivelyExperience cultivating a positive office and employee experience
• Excellent written and verbal communication skills
• High level of proficiency in Microsoft Office and other relevant software
• Ability to maintain a high level of confidentiality and discretion
• Demonstrate a 24/7 mentality while maintaining a work/life balance
• Be a great teammate with a strong willingness to participate and help others

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WorldQuant is an equal opportunity employer and does not discriminate in hiring on the basis of race, color, creed, religion, sex, sexual orientation or preference, age, marital status, citizenship, national origin, disability, military status, genetic predisposition or carrier status, or any other protected characteristic as established by applicable law.