Executive Assistant

Stem Learning Private Limited; Mumbai; On-site; INR 500,000 - 700,000; Full time

Job summary

Stem Learning Private Limited in Mumbai is seeking an Executive Assistant to the Managing Director. The role requires a minimum of 3-4 years of relevant experience, preferably in supporting C-level executives.

Key responsibilities include scheduling, coordinating meetings, managing communications, and assisting in strategic goal execution. Candidates should possess strong organizational and communication skills, along with a bachelor's degree preferred. Join us to enhance our operational efficiency in a dynamic environment.

Qualifications

• Minimum of 3-4 years in a relevant field.
• Proven experience as an executive assistant or similar role, preferably supporting C-level executives.
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Assist in translating strategic goals into actionable tasks.
• Write and distribute minutes of meetings (MoM) accurately.
• Collaborate on annual, quarterly, and monthly goal setting for the Managing Director.
• Coordinate and manage the Managing Director’s schedule.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office Suite proficiency

Attention to detail

Confidentiality

Adaptability

Problem-solving skills

Education

Bachelor's degree

Job description

Job Title: Executive Assistant to the Managing Director
Organization: STEM Learning
Experience: Minimum of 3-4 years in a relevant field.

Qualifications & Criteria

• Bachelor's degree preferred.
• Proven experience as an executive assistant or similar role, preferably supporting C-level executives.
• Excellent organizational and time management skills, with the ability to prioritise tasks effectively.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite and other relevant software.
• Attention to detail and accuracy in all work.
• Ability to maintain confidentiality and exercise discretion.
• Adaptability and flexibility in a fast‑paced environment.
• Professionalism and a positive attitude.
• Problem‑solving skills and the ability to handle challenges with grace and composure.

Key Responsibilities

• Assist in translating strategic goals into actionable tasks.
• Write and distribute minutes of meetings (MoM) accurately.
• Collaborate on annual, quarterly, and monthly goal setting for the Managing Director.
• Schedule and facilitate review calls to track progress on goals.
• Follow up with internal stakeholders to ensure alignment on tasks and objectives.
• Support execution of set goals through diligent tracking and reporting.
• Develop and maintain a sales dashboard to visualise performance metrics.
• Coordinate and manage the Managing Director’s schedule, including meetings, appointments, and travel itineraries.
• Serve as the primary point of contact, managing e‑mail, phone calls, and correspondence.
• Prepare documents, reports, and presentations for meetings; manage expense reports and invoices.
• Organise and maintain files, records, and databases, ensuring accessibility and accuracy.
• Schedule and coordinate meetings, conferences, and events; prepare agendas and take minutes.
• Organise travel logistics, including flights, accommodation, and transportation.
• Build and maintain positive relationships with internal and external stakeholders.
• Handle sensitive information discreetly and maintain confidentiality at all times.
• Proactively address potential issues and manage unexpected challenges.
• Manage regular check‑ins and updates with stakeholders.
• Develop PowerPoint presentations for meetings and reports.
• Assist in managing the organisation’s social media presence as needed.