Executive Assistant

Amara Raja Advanced Cell Technologies; Hyderabad; On-site; INR 900,000 - 1,400,000; Full time

Job summary

Amara Raja Group is seeking a highly organized Executive Assistant to provide comprehensive support to the Executive Director. You will manage the ED’s calendar, coordinate meetings and travel, draft correspondence, and ensure seamless cross‑team collaboration across group companies.

The role requires strong communication, detailed planning, stakeholder engagement, and the ability to produce timely reports, dashboards, and briefings for business reviews.

Qualifications

• Excellent verbal and written communication skills.
• Proficiency in Microsoft 365 Suite (Excel, Word, PowerPoint, OneNote, SharePoint).
• Strong aptitude for digital productivity tools and AI-enabled solutions.
• Business analytics, report preparation, industry research, and presentation development skills.
• Strong planning, multitasking, and time-management abilities.
• High attention to detail and professional discretion.

Responsibilities

• Manage the ED’s calendar, meetings, and travel arrangements.
• Draft correspondence, reports, presentations, and internal circulars/memos.
• Coordinate with HR, Admin, Finance, and IT for office needs and process compliance.
• Liaise with internal leadership and external stakeholders.
• Prepare trackers, dashboards and reports for ED reviews.
• Take meeting minutes and circulate reports with action items.
• Plan events and special projects across Amara Raja Group companies.

Skills

Excellent communication

Microsoft 365

AI-enabled solutions

Business analytics

Planning & time management

Detail-oriented

Stakeholder management

Tools

Microsoft 365 Suite

Job description

The Amara Raja Group is one of the fastest growing conglomerates in India with a revenue exceeding USD 1.2 Billion through highly engaged customers across the Globe. Through our engaged employees, empowered teams and collaborative leadership we are in a constant endeavor of making things better for the Environment, Society, Customers, Suppliers, Employees and Shareholders. Anchored by a workforce of 15,000+ people working for 7 companies encompassing 16 businesses and at the heart of all of this, are our people. We take pride in fostering an inspiring workplace with values that help each of us in becoming better individuals. Amara raja group of Companies are great place to work Certified from Feb 2023.

For More details, please visit: - https://www.amararaja.com

Executive Assistant to Executive Director

About the Role

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive executive, strategic, and administrative support to the Executive Director. This role is critical in ensuring seamless coordination across internal teams, external stakeholders, and group companies while supporting strategic initiatives, business reviews, stakeholder engagement, and executive office operations.

Reporting To: Executive Director

Key Responsibilities

Executive & Administrative Support

Manage the ED’s calendar, meetings, appointments. Draft correspondence, reports, presentations and internal circulars/memos. Organizing complete overseas and domestic travel (ticketing, visas through travel agent, preparation of invitation / visa letters hotel booking, vehicle arrangement, insurance and forex etc.). Occasional travel with the Executive Director, including extended durations as required for business reviews, visits, or events.

Administration & Office Coordination

Oversee day-to-day administrative operations of the ED’s office. Manage expense claims, reimbursements, documentation, and vendor coordination. Work closely with HR, Admin, Finance, and IT for office requirements and process compliance. Maintain proper documentation and filing systems for all office activities.

Stakeholder Engagement & Guest Relations

Serve as the key liaison between the ED’s office, internal leadership, and external stakeholders. Stakeholders’ engagement, manage guest relations, hospitality, and visit logistics for internal and external delegates. Ensure professional representation of the ED’s office during engagements, events, and communications.

Strategic Coordination & Group Support

Facilitate Group level/BU level- Startling exercise, Balanced Scorecard, and performance review activities. Track strategic projects and consolidate updates for the ED’s business reviews. Prepare trackers, dashboards and reports to monitor progress and identify gaps. Coordinate with multiple stakeholders to ensure readiness. Taking meeting minutes and circulating reports with task assignments. Track follow-ups, ensure timely completion of key action items, and maintain confidentiality.

Business & Tasks Tracking

Maintain a task tracker for all projects and reviews under the ED’s portfolio. Consolidate information and prepare review materials, reports, and briefs. Gather market intelligence, industry updates, and competitor insights for ED briefings. Support in analytics and project documentation for strategic initiatives.

Prepare and update daily and weekly MIS reports and dashboards for the ED’s office, ensuring accurate tracking of key metrics, project status, and operational priorities. Provide timely insights to support decision-making and follow-through on action items.

Events & Special Projects

Support in planning and executing of Amara Raja Group events with Corp Com team and Marketing team, including summits, product launches, and industry engagements. communication, and stakeholder management for events.

Support execution of special projects across companies, ensuring prioritization, tracking, and timely delivery. Collaborate with cross-functional teams to align outcomes and ensure closure of action items.

Desired Qualifications & Experience

• 5 to 7 years of overall experience, including at least 2 years supporting senior leadership or CXO-level executives.
• Experience in corporate, manufacturing, energy, or industrial sectors preferred.
• Prior exposure to travel management, ticketing, visa processing, and event coordination is highly desirable.

Technical & Functional Skills

• Excellent verbal and written communication skills.
• Proficiency in Microsoft 365 Suite (Excel, Word, PowerPoint, OneNote, SharePoint).
• Strong aptitude for digital productivity tools and AI-enabled solutions.
• Business analytics, report preparation, industry research, and presentation development skills.
• Strong planning, multitasking, and time-management abilities.
• High attention to detail and professional discretion.

Languages

• Strong interpersonal and stakeholder management skills.
• Positive attitude with a solution‑oriented mindset.
• Assertive and confident communicator.
• Ability to work independently and manage multiple priorities.
• Collaborative, trustworthy, and highly organized.