Executive Assistant

Launch It Consulting; Gurugram District; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Launch IT India seeks an Executive Administrative Assistant to support senior leaders across India, AUS, and ANZ regions, aligning with ANZ business hours and coordinating across APAC time zones. The role involves high-visibility interactions with executives, government forums, and external counsel while maintaining discretion under pressure.

The candidate will manage calendars, travel logistics, Concur expenses, vendor relations, and event logistics, ensuring seamless operations for senior

Qualifications

• Executive support to senior leaders (AGC / VP-level).
• Advanced calendar management across multiple time zones.
• Travel & expense management — Concur, corporate card programs, multi-segment international travel.

Responsibilities

• End-to-end calendar management for the AGC across India, US and APAC time zones.
• Conflict resolution, focus-time protection, and meeting prioritization.
• Coordination of recurring forums: IGA Monthly Meeting, India Embassy Team Sync, CELA India Townhall, LT and Manager connects.

Skills

Executive support

Calendar management

Travel management

Vendor management

Event management

MS Office

Tools

Concur

SharePoint

Job description

Executive Administrative Assistant

Description

Be a part of our success story. Launch offers talented and motivated people the opportunity to do the best work of their lives in a dynamic and growing company. Through competitive salaries, outstanding benefits, internal advancement opportunities, and recognized community involvement, you will have the chance to create a career you can be proud of. Your new trajectory starts here at Launch.

Summary

We are looking to hire a resource to primarily support leadership and business needs across Australia and New Zealand in CELA Asia. The role would require alignment with Australia and New Zealand business hours, with the proposed shift timing being 10:00 AM to 7:00 PM Sydney time. In addition to ANZ support, the resource may also assist with selected administrative requests from other countries across Asia as needed.

This is a high-visibility role that intersects with senior Client leaders in CELA, MCAPS, and external stakeholders including industry bodies (AMCHAM, USISPF), government affairs forums, and external counsel. The successful candidate will operate with a high degree of discretion, anticipate the AGC's needs, and stay calm under the pressure of executive visits, and parallel events.

Role

Executive Administrative Assistant

Location

Gurgaon

Years of experience

5+ Years

Shift

5:30 AM to 2:30 PM IST

Responsibilities

Calendar & Stakeholder Coordination

• End-to-end calendar management for the AGC across India, US and APAC time zones.
• Conflict resolution, focus-time protection, and meeting prioritization.
• Coordination of recurring forums: IGA Monthly Meeting, India Embassy Team Sync, CELA India Townhall, LT and Manager connects.
• Partnering with offices of CELA Asia leadership (Mike Yeh) and APAC admin peers on cross-org scheduling.

Travel Management Inbound Senior Leader Visits

• Owned the full Delhi visit agenda for senior leaders traveling from outside India, including itinerary, transport, security coordination, meeting orchestration and protocol.
• Coordinated multiple inbound CELA Asia and US-based leader visits to India offices through.

Travel Management Outbound for the AGC

• Booked and reconciled multi-segment international travel (Singapore Airlines, Lufthansa) for Seattle and APAC trips.
• Curated Seattle dinner programs across restaurants.
• Plan large events to host Asia CELA colleagues as part of the FY27 H2 Mid-Year Retreat logistics.
• Visa, ticketing, hotel and ground transport for all AGC trips.

Event & Visit Logistics

• CELA India Townhall venue, AV, agenda packets, speaker support.
• GLEAM event preparation collateral, RSVPs, run-of-show.

Expense, Card & Concur Operations

• Submission and reconciliation of multiple expense reports in Concur, including reports.
• Lifecycle management of the AGC's American Express corporate card renewals, disputes, statement reconciliation.
• Partnered on Concur tool issue resolution with internal finance teams.

PO, Vendor & Compliance Management

• Initiated and maintained the FY25 PO Tracker.
• Vendor onboarding, invoicing follow-up and payment reconciliation.
• GST compliance coordination for facilities conference rooms and similar engagements.
• SRMM (Spend Risk Management Modernization) submissions and follow-through.
• Matter management coordination for external legal contractors supporting CELA India.
• FY27 Summit Expense IGA admin lead.

Office, Facilities & Cross-Org Admin

• Office access activation for the AGC.
• Conference room and AV coordination across sites.
• Active rotation in the CELA Asia Admin Pool (Dec 2025 pilot, continuing) coverage for APAC AGCs and BMs.

Skills

• Executive support to senior leaders (AGC / VP-level).
• Advanced calendar management across multiple time zones.
• Travel & expense management — Concur, corporate card programs, multi-segment international travel.
• PO and vendor management; budget tracking; GST & statutory compliance awareness.
• Event and visit management — including VIP visits and large internal events.
• MS Office Suite — Outlook, Teams, Excel, Word, PowerPoint, OneNote, SharePoint.

Soft Skills

• Discretion and confidentiality — essential in a CELA / legal context.
• Strong stakeholder management across geographies and seniority levels.
• Strong written and verbal English communication.
• Proactive and anticipatory operating style.
• Composure under pressure during VIP visit windows and multi-event periods.

We are Navigators in the Age of Transformation:

We use sophisticated technology to transform clients into the digital age, but our top priority is our positive impact on the human experience. We ease anxiety and fear around digital transformation and replace it with opportunity.

Launch IT is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws.

Launch IT is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.

About Company

Launch IT India is wholly owned subsidiary of The Planet Group (http://www.launchcg.com;

http://theplanetgroup.com a US company, offers attractive compensation and work environment for the prospective employees. Launch is an entrepreneurial business and technology consultancy. We help businesses and people navigate from current state to future state. Technology, tenacity, and creativity fuel our solutions with offices in Bellevue, Sacramento, Dallas, San Francisco, Hyderabad & Washington D.C.

https://www.linkedin.com/company/launch-consulting-group-india/