Executive Assistant

Keka Technologies Private Limited; Hyderabad; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Sioniq is seeking an organized Executive Assistant to support the CEO in Hyderabad. The role involves managing complex calendars, organizing meetings, and ensuring smooth day-to-day operations with discretion and confidentiality.

You will draft communications, prepare reports, and coordinate travel while leveraging AI tools to improve productivity. A proactive, detail-oriented mindset and strong teamwork are essential.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• 2–5 years of experience as an Executive Assistant or similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office / Google Workspace and calendar tools.
• Familiarity with AI productivity tools and maintaining confidentiality.

Responsibilities

• Manage the CEO’s calendar, meetings, appointments, and priorities.
• Coordinate internal and external schedules for efficient time allocation.
• Draft agendas, capture minutes, and track action items; follow-ups on decisions.
• Handle emails, calls, and professional correspondence for the CEO.
• Prepare reports, presentations, and summaries; maintain organized records.
• Plan travel arrangements and coordinate internal and external events.
• Leverage AI tools to enhance scheduling, reporting, and communication.

Skills

Organizational skills

Time management

Communication skills

MS Office / Google Workspace

AI tools familiarity

Discretion & confidentiality

Fast-paced environment adaptability

Education

Bachelor’s degree in Business Administration

Tools

Google Workspace

Calendar management tools

Job description

We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to support the CEO at Sioniq. This role requires exceptional multitasking ability, strong communication skills, and a high level of discretion. The ideal candidate will play a critical role in ensuring the CEO’s day-to-day operations run smoothly and efficiently.

Key Responsibilities

1. Calendar & Schedule Management

• Manage and optimize the CEO’s calendar, including meetings, appointments, and priorities
• Coordinate internal and external schedules, ensuring efficient time allocation

2. Meeting Coordination & Scheduling

• Schedule, organize, and prepare for meetings
• Draft agendas, capture minutes, and track action items
• Ensure timely follow-ups on decisions and deliverables

3. Task Management & Follow-ups

• Track key tasks, deadlines, and projects across teams
• Proactively follow up with stakeholders to ensure completion
• Act as a bridge between the CEO and internal teams

4. Communication Management

• Manage emails, calls, and other communications on behalf of the CEO
• Draft, review, and send professional correspondence
• Serve as a point of contact for internal and external stakeholders

5. Reporting & Documentation

• Prepare reports, presentations, and summaries for the CEO
• Maintain organized records, documents, and files
• Support data tracking and reporting processes

6. Travel & Event Coordination

• Plan and manage travel arrangements (flights, accommodation, itineraries)
• Coordinate internal events, meetings, and external engagements

7. AI Tools & Productivity Enablement

• Utilize AI tools to enhance productivity, scheduling, reporting, and communication
• Identify opportunities to automate workflows and improve efficiency

Qualifications & Skills

• Bachelor’s degree in Business Administration or related field
• 2-5 years of experience as an Executive Assistant or similar role
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency in MS Office / Google Workspace
• Familiarity with AI tools and productivity software
• High level of discretion and confidentiality
• Ability to work in a fast-paced, dynamic environment

Preferred Traits

• Proactive and detail-oriented
• Strong problem-solving mindset
• Ability to prioritize and multitask effectively
• Tech-savvy with a willingness to learn new tools

Why Join Sioniq?

• Work closely with leadership and gain strategic exposure
• Dynamic and growth-oriented environment
• Opportunity to leverage cutting-edge tools including AI