Executive Assistant

Allied Mineral Products Holding; Ahmedabad District; On-site; INR 450,000 - 650,000; Full time

Job summary

Allied Mineral Products Holding in Ahmedabad is seeking an Executive Assistant to provide comprehensive administrative support to the Managing Director. The role includes drafting letters, preparing reports and presentations, filing, scheduling meetings and daily planning, and handling confidential information with utmost care.

You will manage calendars, coordinate travel, assist in corporate development projects and support the senior management team to ensure smooth operations and efficient

Qualifications

• 3–5 years of administrative support experience.
• Excellent verbal and written English communication.
• Proficient with MS Office applications.
• Able to work in a fast-paced environment.
• Strong attention to detail and accuracy.
• Organize, prioritize, multi-task and meet deadlines.

Responsibilities

• Prepare and proofread departmental letters, quotations, memorandums, reports, proposals, presentations, budgets, goals; verify calculations where needed.
• Screen telephone calls appropriately.
• Maintain log of sales/service reps’ calls, quotes and reports.
• Coordinate end-to-end marketing events; liaise with Sales and HO for materials.
• Manage corporate calendar for the MD and track departmental vacations.
• Delegate work and provide back-up support to other assistants.
• Support Senior Management and participate in Corporate Development projects.
• Produce and maintain financial/statistical statements for monthly/quarterly periods.
• Arrange travel for senior management and guests, including hotels and travel.
• Contribute to market and internet research projects.

Skills

Administrative support

Verbal & written English

Time management

Attention to detail

Communication skills

Tools

MS Office

Job description

Allied Mineral Products is a leading manufacturer of monolithic refractories worldwide. We are currently seeking a nExecutive Assistant for our Ahmedabad location. This position will p rovide administrative support to the Managing Director. This includes working with draft letters, reports, and presentations; filing; scheduling meetings and various daily planning; various activities towards better organization of work; etc. Significant activities will involve company confidential information of which the utmost care must be taken.

Key Duties and Responsibilities:

• Prepare and proofread departmental letters, quotations, memorandums, call summary reports, quarterly reports, departmental reports, proposals, presentations, budgets, management goals, etc. Double check calculations where necessary.
• Screen telephone calls appropriately.
• Keep a log of the sales and service representatives’ calls, letters, quotes, and call reports.
• End to end handling of marketing events hosted by the Company or where the Company participates. This includes identifying vendors for various tasks, coordinating with Sales Team and HO team to finalize various advertising material, etc.
• Manage corporate calendar for company and Managing Director. Keep track of departmental vacations.
• Delegate work as required.
• Support Senior Management team as and when required.
• Participate in various Corporate Development projects as defined.
• Produces and maintains financial statistical statements for reporting periods including monthly and quarterly distributions.
• Prepares travel arrangements for senior management and company guests. Coordinates hotel, air and ground travel.
• Provides back-up support to other department assistants.
• Participate in various market and internet based research projects as defined.
• Assumes additional responsibilities and performs special projects as needed or directed.

Qualifications:

• Requires at least 3-5 years of administrative support experience.
• Must possess excellent verbal and written communication skills and be proficient with English language and grammar.
• Must be proficient with MS Office applications and other software as needed.
• Must be willing and able to work in a fast paced environment.
• Must have strong attention to detail and accuracy.
• Ability to organize and prioritize work multi-task; and consistently meet deadlines.