Executive Administrative Assistant

PracticeSuite, Inc.; Ernakulam; On-site; INR 600,000 - 1,000,000; Full time

Job summary

A leading healthcare SaaS company is looking for an Executive Assistant to provide comprehensive support to the CEO. This role requires 2-5 years of relevant experience with exceptional communication skills. Responsibilities include managing the CEO’s calendar, drafting correspondence, and maintaining confidential files. The ideal candidate is proactive, organized, and has the ability to interface with teams across the U.S. Proficiency in English is mandatory, and knowledge of Hindi, Tamil, or Arabic is a plus. Immediate availability is required.

Qualifications

• 2–5 years of relevant experience is required.
• Impeccable written and verbal English communication skills are mandatory.
• Spoken and written Hindi, Tamil, and/or Arabic would be an added advantage.

Responsibilities

• Manage the CEO’s calendar and schedule complex meetings.
• Draft, review, and edit professional correspondence.
• Serve as the primary contact between the CEO and internal/external stakeholders.
• Organize and maintain confidential files and documentation.
• Assist in preparing agendas and materials for meetings.
• Draft internal communications and professional content as needed.
• Interface with the US Team.
• Spoken and written skill of Hindi, Tamil, and/or Arabic would be an added advantage
• Immediate availability to join is required

Skills

Exceptional communication skills

Organizational skills

Proactive attitude

Time management

Job description

Work Schedule: 3:00 PM IST to 11:00 PM IST

About PracticeSuite

PracticeSuite is a leading healthcare SaaS company providing comprehensive practice management, revenue cycle management, and patient engagement solutions to healthcare providers across the United States. Our mission is to empower medical practices with innovative technology, and our executive team is at the forefront of driving this vision forward.

Role Overview

We are seeking a highly organized, proactive, and articulate Executive Assistant to provide comprehensive support to our CEO. This role is ideal for a motivated professional (2–5 years of experience) who possesses exceptional communication skills and thrives in a fast-paced, high-growth environment. The successful candidate will act as a force multiplier for the CEO, ensuring operational efficiency and professional excellence.

Key Responsibilities

• Proactively manage the CEO’s calendar, including scheduling complex meetings across time zones and coordinating end-to-end travel arrangements.
• Draft, review, and edit high-level professional correspondence, reports, and presentations.
• Serve as the primary point of contact between the CEO and internal teams, as well as external partners and stakeholders.
• Organize and maintain confidential files, records, and documentation with the highest level of integrity.
• Assist in preparing agendas and materials for board meetings, executive briefings, and town halls.
• Utilize strong writing skills to assist in drafting internal communications and professional content as needed.
• Interface with US Team. Excellent communication skill is a key requirement.
• Spoken and written skill of Hindi, Tamil, and/or Arabic would be an added advantage
• Immediate availability to join is required

Qualifications

• Experience: 2–5 years of relevant experience.
• Communication: Impeccable written and verbal English communication skills are mandatory.