Executive - Administration & Facilities

Loansjagat; Dadri; On-site; INR 360,000 - 600,000; Full time

Job summary

LoansJagat in Noida seeks a hands-on Executive - Administration & Facilities to manage daily office operations, upkeep, and vendor coordination, ensuring a clean, safe and efficient work environment.

You will support onboarding, office events, asset management, safety checks and cost controls, collaborating with HR, IT and Finance to resolve operational needs.

Qualifications

• Graduate in any discipline.
• 3–6 years of relevant experience in office administration or facilities management.
• Hands-on experience in housekeeping supervision, vendor coordination, procurement and office maintenance.
• Proficiency in MS Excel, email communication and administrative documentation.
• Strong coordination, negotiation and problem-solving skills.
• A proactive, service-oriented approach with the ability to manage routine tasks independently.

Responsibilities

• Office administration: manage stationery, pantry supplies, housekeeping and upkeep.
• Ensure cleanliness, hygiene, furniture, equipment and common areas.
• Coordinate meeting rooms, visitor management, seating and logistics.
• Inspect maintenance issues and ensure timely resolution.
• Coordinate with housekeeping, security and service providers.
• Obtain quotations, support procurement and track deliveries.
• Maintain vendor records and process invoices.
• Address employee facility-related concerns.
• Assist onboarding/exit: access cards, asset handovers.
• Coordinate office events with HR, IT and Finance.
• Maintain inventory, asset registers and expense trackers.
• Monitor access control and safety basics.
• Coordinate fire safety checks and emergency readiness.
• Track admin expenses and identify cost savings.

Skills

Vendor coordination

Procurement

Office maintenance

MS Excel

Email communication

Administrative documentation

Coordination

Negotiation

Problem solving

Proactive attitude

Education

Graduate in any discipline

Job description

Job Description: Executive - Administration & Facilities

• Company: LoansJagat


• Location: Sector 16, Noida


• Experience: 3-6 Years


• Employment Type: Full-Time | Work from Office

Role Overview

We are looking for a hands-on and organized Executive - Administration & Facilities to manage daily office operations, workplace upkeep, vendor coordination and employee support, ensuring a clean, safe and efficient working environment.

Key Responsibilities

1. Office Administration & Facilities

• Manage daily office requirements, including stationery, pantry supplies, housekeeping and general upkeep.


• Monitor office cleanliness & hygiene, furniture, equipment and common areas.


• Coordinate meeting room arrangements, visitor management, employee seating and office logistics.


• Conduct routine inspections and ensure timely resolution of maintenance issues.


• Coordinate with housekeeping, security, maintenance and other service providers.


• Obtain quotations, facilitate procurement and track vendor deliverables.


• Monitor service quality, maintain vendor and AMC records, and coordinate invoice processing and payment follow-ups.

3. Employee & Workplace Support

• Address employee concerns related to office facilities and administrative requirements.


• Support onboarding and exit formalities involving access cards, asset handovers and workplace arrangements.


• Coordinate office events and work with HR, IT and Finance to resolve operational requirements.

4. Safety, Records & Cost Control

• Maintain office inventory, asset registers, consumable records and administrative expense trackers.


• Monitor access control, visitor records and basic workplace safety requirements.


• Coordinate fire safety checks, emergency preparedness and applicable facility compliance documentation.


• Track administrative expenses and identify opportunities for cost optimization.

Candidate Requirements

• Graduate in any discipline.


• 3-6 years of relevant experience in office administration or facilities management.


• Hands-on experience in housekeeping supervision, vendor coordination, procurement and office maintenance.


• Proficiency in MS Excel, email communication and administrative documentation.


• Strong coordination, negotiation and problem-solving skills.


• A proactive, service-oriented approach with the ability to manage routine tasks independently.