Engineering Applications Administrator

MKS Instruments, Inc.; Bengaluru; On-site; INR 700,000 - 900,000; Full time

Job summary

MKS Instruments, Inc. seeks an Engineering Applications Administrator to support enterprise software applications used across the Engineering Services organization.

You will assist with onboarding, licensing, inventories, and governance while coordinating with IT, vendors, and stakeholders to ensure reliable operations. The role focuses on day-to-day administration, user onboarding, and reporting, enabling senior staff to focus on strategic initiatives and long-term planning.

Qualifications

• Bachelor's degree or equivalent experience required.
• 2+ years of experience supporting software applications or related ops functions.
• Strong organizational skills to manage multiple priorities.
• Experience coordinating with software vendors or external partners.
• Experience maintaining records, inventories, and software catalogs.
• Strong written and verbal communication across technical and non-technical teams.
• Experience using Microsoft 365 applications (Excel, PowerPoint, Word, Teams, SharePoint).
• Knowledge of engineering software environments or software lifecycle management is preferred.

Responsibilities

• Administer and support enterprise engineering software applications across their lifecycle, including onboarding, access management, licensing, renewals, and user support coordination.
• Maintain records of applications, assets, vendors, and lifecycle status in enterprise repositories.
• Coordinate licensing activities, renewals, and procurement-related tasks to ensure uninterrupted availability.
• Serve as primary operational contact for engineering application vendors and coordinate communications and service issues.
• Support onboarding/offboarding, access provisioning, communications, and documentation updates.
• Collaborate with Engineering Services, IT, Procurement and stakeholders to coordinate support and issue resolution.
• Maintain documentation, inventories, catalogs, and knowledge articles.
• Assist in reporting on software usage, licensing, inventories, renewals, and vendor relationships.
• Support user communities through communications, training coordination, and adoption efforts.
• Participate in continuous improvement initiatives for administration, governance, and customer experience.

Skills

Organizational skills

Written and verbal communication

Analytical problem-solving

Vendor coordination

Documentation

MS 365 applications (Excel, PowerPoint

Education

Bachelor's degree or equivalent experience

Tools

Excel

PowerPoint

Word

Teams

SharePoint

Job description

A Day in Your Life at MKS: The Engineering Applications Administrator is part of the Engineering Services organization and supports the team's responsibility for the operational administration, support, and lifecycle management of enterprise engineering software applications used throughout MKS. Collaborating with Engineering Services colleagues, Information Technology, software vendors, and business stakeholders, this role assists in managing software licensing, application administration, user onboarding, software inventories, vendor relationships, reporting, documentation, and operational processes associated with the engineering applications portfolio. As Engineering Services continues to expand its support of engineering applications across the company, this role contributes to the effective day-to-day management of the application portfolio, helping ensure a positive customer experience, reliable operations, and accurate application governance while allowing senior team members to focus on strategic initiatives and long-term planning.

Principal Responsibilities

• Administer and support enterprise engineering software applications throughout their operational lifecycle, including onboarding, access management, licensing, renewals, and user support coordination.
• Maintain accurate records of engineering applications, software assets, vendors, support contacts, ownership information, and lifecycle status within enterprise repositories and systems of record.
• Coordinate software licensing activities, subscription management, renewal tracking, maintenance agreements, and procurement-related activities to help ensure uninterrupted application availability.
• Serve as a primary operational point of contact for engineering application vendors, coordinating routine communications, support requests, licensing inquiries, renewal activities, and service-related issues.
• Support application onboarding and offboarding activities, including access provisioning coordination, user administration, communications, and documentation updates.
• Partner with Engineering Services, Information Technology, Procurement, and business stakeholders to coordinate support activities, issue resolution, and operational process execution.
• Maintain application documentation, knowledge articles, inventory records, software catalogs, and related operational materials.
• Support Engineering Services reporting activities by collecting and maintaining information related to software usage, licensing, inventories, renewals, vendor relationships, and application portfolios.
• Assist in establishing and supporting user communities for engineering applications through communications, awareness activities, training coordination, and adoption support.
• Participate in continuous improvement initiatives focused on engineering application administration, software governance execution, operational efficiency, and customer experience.

Representative Applications Supported

• GitHub Enterprise / Copilot Microsoft Azure DevOps
• GHA Altium Designer
• SolidWorks
• Perforce (Helix Core, Swarm etc.)
• Atlassian tools (Jira, Confluence, Bitbucket etc.)
• Engineering simulation tools
• Additional engineering software applications used throughout MKS

Required Skills

• Bachelor's Degree OR equivalent experience.
• 2+ years of experience supporting software applications, business systems, engineering tools, software licensing, software asset administration, or related operational functions.
• Strong organizational skills with the ability to manage multiple priorities and operational activities simultaneously.
• Experience coordinating with software vendors, service providers, or external business partners.
• Experience maintaining records, inventories, asset repositories, software catalogs, or operational documentation.
• Strong written and verbal communication skills with the ability to work effectively across technical and non-technical teams.
• Experience using Microsoft 365 applications including Excel, PowerPoint, Word, Teams, and SharePoint.
• Demonstrated analytical and problem-solving skills.
• Knowledge of engineering software environments, software licensing concepts, application administration, or software lifecycle management is preferred.

Preferred Qualifications

• Experience supporting engineering software tools or technical business applications.
• Experience working with software inventories, CMDBs, LeanIX, ServiceNow, or similar enterprise platforms.
• Experience supporting globally distributed user communities.
• Exposure to engineering, manufacturing, R&D, or product development environments.

Physical Demands & Working Conditions

Perform activities such as sitting, standing, or typing for extended periods of time. Regularly operates a computer and other standard office productivity equipment. Work is primarily performed in a professional office or remote office environment.

MKS Inc. and its affiliates and subsidiaries (“MKS”) is an affirmative action and equal opportunity employer: diverse candidates are encouraged to apply. We win as a team and are committed to recruiting and hiring qualified applicants regardless of race, color, national origin, sex (including pregnancy and pregnancy-related conditions), religion, age, ancestry, physical or mental disability or handicap, marital status, membership in the uniformed services, veteran status, sexual orientation, gender identity or expression, genetic information, or any other category protected by applicable law. Hiring decisions are based on merit, qualifications and business needs. We conduct background checks and drug screens, in accordance with applicable law and company policies. MKS is generally only hiring candidates who reside in states where we are registered to do business. MKS is committed to working with and providing reasonable accommodations to qualified individuals with disabilities. If you need a reasonable accommodation during the application or interview process due to a disability, please contact us at: [e-mail] . At MKS, it's all about courage, big ideas, and a serious passion for innovation. Winning here is about exploring possibilities, taking action, and solving our customers’ toughest challenges. It's not just a job – it's what you make of it. While you shape your role and make it unique, we invest in you with on-the-job and formal training, as well as educational assistance. Curiosity is key at MKS - ask questions, own your path. Our success comes from celebrating the unique skills, diverse perspectives, and lived experience of employees from over 100 countries. The goal is to make sure that everyone feels that they belong. Diversity isn't just a nice-to-have; making sure everyone feels included is a big deal for us. Our group of ~10,000 employees serves semiconductor manufacturing, electronics and packaging, and specialty industrial markets. With over 3,800 patents, our products are enabling advancements in 5G, renewable energy & storage, artificial intelligence, cloud technology, and big data. We're the behind-the-scenes support for some amazing technology. MKS Instruments enables technologies that transform our world.

MKS Instruments Product Overview