Early Career Development Administrator

Forvis Mazars Group; Pune District; On-site; INR 400,000 - 600,000; Full time

Job summary

Forvis Mazars Group in Pune, India is looking for a role focused on supporting the onboarding and development of new trainees. Responsibilities include facilitating support sessions, managing trainee exam progression, processing related invoices, and producing key business reports. The ideal candidate will maintain and improve L&D processes while ensuring effective communication with trainees. The company values inclusion and is open to flexible working arrangements.

Responsibilities

• Support onboarding and induction process for new trainees.
• Facilitate drop-in sessions and in-office support.
• Track and manage trainee exam progression.
• Provide administrative support for early careers programmes.
• Assist with focus groups and trainee engagement initiatives.
• Maintain the trainee tracker app.
• Produce and maintain key reports for the business.
• Support reporting requirements for apprenticeships.
• Lead on key trainee communications.
• Process invoices and expenses related to exams and training.
• Manage shared mailboxes ensuring timely responses.
• Distribute qualification and exam communications to trainees.
• Support deployment of mandatory and bespoke learning.
• Maintain accurate qualification records.
• Ensure all learning communications are tracked effectively.
• Produce progress updates for internal stakeholders.
• Support colleagues in using the LMS.

Job description

• Support the onboarding and induction process for new trainees, around qualifications and exam activities.
• Facilitate drop‑in sessions and in‑office support to help trainees with queries.
• Track and manage trainee exam progression through updates on internal platforms and systems.
• Provide administrative support for early careers programmes, including surveys, feedback and reporting.
• Assist with focus groups and trainee engagement initiatives.
• Maintain the trainee tracker app to ensure accurate and up‑to‑date information.

Reporting and Data Management

• Produce and maintain key reports for the business such as institute sitters and exam results reports.
• Support reporting requirements for apprenticeships, such as skills and behaviour activities.
• Lead on key trainee communications based on reporting results.

Finance Administration

• Process invoices, qualification bonuses, and expenses related to exams and training.

Communication and Mailbox Management

• Manage shared mailboxes (ECD and Student Onboarding), ensuring timely and professional responses.
• Distribute qualification and exam communications to trainees across relevant portfolios.

Learning & Development Activity

• Support the deployment of mandatory and bespoke learning, following an established process.
• Maintain accurate qualification and early careers programme information, following processes and maintaining records on registration, attendance, evaluation and reporting using Forvis Mazars systems.
• Ensure all learning communications and reminders are issued and tracked effectively.
• Produce progress updates and standard reports for internal stakeholders.
• Support colleagues in using the LMS and identify opportunities to streamline and improve L&D processes.

At Forvis Mazars, inclusion is central to our values. We recognise that being an inclusive organisation makes us stronger as a business. We seek to attract and recruit people who reflect the diverse nature of our clients and communities, regardless of sexual orientation, gender identity, ethnicity, nationality, faith or belief, social background, age and disability. Mazars selects candidates based on skills, qualifications and experience.

We are open to having conversations about flexible working. Our client‑facing professionals can often be required to travel regularly or may be based at client sites, but our approach to agile working can help achieve a lifestyle balance without compromising on client service.

We welcome applications from those returning to employment after a break from their careers