Finance Executive

EMO.energy; Bengaluru; On-site; INR 600,000 - 750,000; Full time

Job summary

EMO.energy is seeking a Documentation Executive based in Bengaluru to manage finance, banking, and regulatory documentation. The successful applicant will handle document repositories, support audits, and ensure compliance.

The ideal candidate will possess a relevant degree, have at least 3 years of documentation management experience, and show proficiency in Microsoft Office. Strong organizational skills and stakeholder management abilities are essential for this role.

Qualifications

• 3 years of experience in documentation management or finance operations.
• Familiarity with ROC filings and corporate compliance documentation.
• Strong organization skills and attention to detail.

Responsibilities

• Manage finance, banking, leasing, and regulatory documentation.
• Coordinate with auditors and maintain a centralized document management system.
• Prepare and submit onboarding documents for asset financiers.

Skills

Document organization

Version control

Stakeholder management

Microsoft Office proficiency

Education

Bachelor's or Master's degree in Commerce

Job description

About Us

At EMO Energy, we’re a fast-moving deep-tech organization, revolutionizing the electric mobility space. We are building a complete end-to-end EV technology stack from high-performance battery systems to intelligent control electronics powering the next generation of electric vehicles. We thrive on innovation, speed, and real-world impact, building products from the ground up.

Position: Documentation Executive

Experience: 3+ years. Location: Bangalore (on-site).

Job Summary

We are looking for a highly organized and detail-oriented Documentation Executive to manage finance, banking, leasing, and regulatory documentation across the organization. The role will be responsible for maintaining document repositories, coordinating with financiers, banks, auditors, and external Company Secretaries, while ensuring accurate record management, compliance tracking, and timely submission of critical documents.

What You Will Do

ASSET FINANCIER DOCUMENTATION

• Prepare, compile and submit all documents required for onboarding new asset financiers KYC packs, audited financials, business plans, term sheets, sanction letters and executed agreements.
• Maintain documentation tracker for each asset financier tracking & coordinate with Finance Controller to gather financial data, projections, and certifications needed for financier submissions.
• Manage lease agreement documentation, assist in drafting, route for legal/CS review, track execution and file executed copies securely.
• Prepare periodic MIS and reporting packs for asset financiers as per their individual reporting requirements and timelines.

BANK & TREASURY DOCUMENTATION

• Maintain all banking documentation, account-opening documents, board resolutions, signatory lists, facility letters, sanction copies, security documents and hypothecation agreements.
• Maintain and update all treasury documents, bank mandates, authorised signatories, facility letters and lender correspondence.
• Coordinate with banks for all document submissions for balance confirmation letters, KYC updates, lien marking, NOC letters and limit enhancement documents.
• Maintain a well-indexed treasury document repository (physical and digital) with strict version control and access management.

CS & REGULATORY DOCUMENT SUPPORT

• Liaise with the outsourced Company Secretary firm for timely collection and submission of ROC-related documents, board minutes, resolutions and statutory registers.
• Compile and organise incorporation documents, MOA/AOA, directorship details and company master data for submissions and reference purposes.

RECORDS MANAGEMENT & AUDIT SUPPORT

• Maintain a centralized, indexed document management system (physical and digital) for the entire finance function.
• Ensure all signed original documents are stored securely & maintain a master document register updated in real time.
• Coordinate with auditors during statutory audit, tax audit and GST audit pull required records quickly and ensure nothing is missing.
• Periodically review the document repository for completeness and flag any gaps to Finance Controller.

What We’re Looking For

• Bachelor's or Master's degree in Commerce (B.Com / M.Com) or CS Inter / CS Dropout.
• 3 years of experience in documentation management, finance operations, banking, leasing, NBFCs, or related domains.
• Familiarity with ROC filings, Board Resolutions, MOA, AOA, statutory records, and corporate compliance documentation.
• Understanding of corporate and regulatory documents, including their purpose, tracking, and maintenance requirements.
• Proficiency in Microsoft Office applications, particularly Word and Excel.
• Strong document organization, version control, and record management skills.
• Ability to coordinate effectively with banks, financiers, auditors, legal teams, and external Company Secretaries.
• Strong follow-up, coordination, and stakeholder management skills.
• High level of confidentiality, ownership, and commitment to maintaining compliance and audit readiness.