Documentation Coordinator [T500-26264]

Visy; Hyderabad; Presencial; INR 600.000 - 900.000; Jornada completa

Descripción de la vacante

Visy is seeking a Documentation Coordinator to manage export documentation in Hyderabad, India. This role involves preparing and reviewing documentation, coordinating with internal teams, and ensuring compliance with international trade requirements.

The ideal candidate should have significant experience in export documentation, strong communication skills, and a keen attention to detail. Join Visy in contributing to global sustainability and logistics solutions.

Formación

• Minimum 4 years of experience in export or trade documentation within a high-volume environment.
• Working knowledge of Letters of Credit (LCs), Bills for Collection, and Documentary Credits.
• Strong English communication skills, both written and verbal.

Responsabilidades

• Prepare and review export documentation accurately and on time.
• Submit documents to banks according to agreed terms.
• Coordinate with internal teams to ensure timely shipments.

Conocimientos

Attention to detail

Time management

Strong English communication

Problem-solving

Educación

Degree or equivalent qualification

Herramientas

Microsoft Office

SAP

Descripción del empleo

Visy is a family-owned Australian business and a global pioneer in sustainable packaging, recycling and logistics. They operate across 150 sites globally, including operations in Asia, Europe, and the USA, supported by a dedicated workforce of over 7,000 employees. It is Australia and New Zealand’s largest manufacturer of food and beverage packaging, made from household recycling. As Australia’s largest recycler, it processes 40% of Australian households recycling. Visy also supports customers with logistics, packaging supplies, point of sale displays and more. At Visy India, their technology hub in Hyderabad, they are expanding their technical capabilities to support their global business.

Overview

Position Summary

The Documentation Coordinator manages export documentation accurately, on time, and in line with customer and banking requirements. The role supports payment collection, shipment compliance, and smooth communication between internal teams, customers, banks, and logistics partners.

This is a high-volume role that requires strong attention to detail, time management, and coordination across multiple countries and time zones.

Key Responsibilities

• Prepare and review export documentation accurately and on time to support payment collection, including Letters of Credit (LC), cash transfer, and customs requirements
• Prepare shipping instructions and documentation required for bills of lading, inspections, and compliance
• Submit documents to banks in line with Letters of Credit and other agreed terms
• Monitor documentation workflows and follow up on missing, late, or incorrect information
• Maintain accurate and up-to-date shipment data in BSM and related systems
• Coordinate with internal teams including Sales, Operations, Logistics, and Finance to close shipments on time
• Respond to documentation queries from customers, banks, and external partners
• Support business continuity through cross-training and assistance during peak periods
• Complete other reasonable tasks as required
• Maintaining a high level of precision and accuracy in documentation
• Preparing documentation within strict timelines required by customers and Letters of Credit
• Managing documentation across multiple countries, ports, and time zones
• Demonstrating strong communication and problem-solving capabilities to achieve optimal outcomes
• Working autonomously and proactively in a high-volume transaction environment
• Managing multiple competing priorities and deadlines simultaneously

Key Relationships

Primary Functional Peers / Managers

• Sales and Trading Managers (Australia, UK, Asia)
• Operations and Customer Service staff (Australia, UK, Asia)

Direct Reports

• None

Key Stakeholders

Internal to Visy

• Finance Team
• Credit Services
• Visy Recycling
• Visy Global Logistics

External to Visy

• Customers
• Agents
• Banks
• Logistics Providers

Key Requirements

Experience and Qualifications

Mandatory (Critical for the Role)

• Degree or equivalent qualification
• Minimum 4 years of experience in export or trade documentation within a high-volume environment
• Working knowledge of Letters of Credit (LCs), Bills for Collection, and Documentary Credits
• Familiarity with UCP 600, ISBP, URC 522, and Incoterms (FOB, CIF, etc.)
• Experience in international trade and logistics
• Strong English communication skills, both written and verbal

Desirable (Preferred for the Role)

• Experience in a sales or trading environment
• Experience in commodities or recyclables trading
• Strong attention to detail and documentation accuracy
• Ability to manage high volumes of work with competing deadlines
• Clear and professional written and verbal communication skills
• Strong problem-solving and follow-up capabilities
• Ability to work independently in a fast-paced environment
• Proficiency in Microsoft Office applications including Excel, Word, and SharePoint
• Experience working with SAP and document management tools