Document Controller - Nagpur - Contractual

Mott Macdonald; Maharashtra; On-site; INR 600,000 - 900,000; Full time

Job summary

Mott MacDonald in Maharashtra seeks a dedicated Document Controller to manage project documents, ensuring accuracy and regulatory compliance across Civil, Structural, and MEP disciplines.

You will oversee workflows, maintain records, and ensure latest revisions are distributed to stakeholders, while developing standardized templates for smooth project handover and closeout.

Qualifications

• Bachelor's degree or equivalent qualification is required.
• Proven experience as a Document Controller or similar role in construction, infrastructure, or engineering projects.
• Strong organizational, coordination, and time-management skills.
• Excellent attention to detail and accuracy in document handling.
• Effective communication and interpersonal skills.
• Understanding of project documentation processes and lifecycle management.
• Proficiency in MS Office and EDMS.
• Experience reading Engineering drawings and project schedules.

Responsibilities

• Manage, maintain, and control all project documents and drawings for Civil, Structural, and MEP disciplines.
• Archive, retrieve, and store documents in physical and electronic formats.
• Track revisions and ensure superseded documents are replaced and archived.
• Issue Good for Construction (GFC) drawings and maintain distribution records.
• Maintain test certificates, SAT reports, inspection records, and other project documentation.
• Review, update, and organize technical documents, manuals, and workflows.
• Ensure timely distribution of project documentation to internal teams and stakeholders.
• Maintain structured filing systems for digital and hard-copy records.

Skills

Organizational skills

Time-management

Communication skills

Interpersonal skills

Attention to detail

Document control

Typing/editing

Education

Bachelor's Degree or equivalent

Tools

MS Office Suite

Electronic Document Management System (EDMS)

MS Project

Primavera P6

Job description

At Mott MacDonald, we are proud to be part of an ever-changing global industry, delivering transformative work thats defining our future. Its our people who power that performance.

Where a collection of leading experts who combine our different expertise to stay ahead of the curve and move the industry forward. With so many opportunities to learn, grow and excel, the possibilities are as varied as every individual to shape the career thats right for you.

The Document Controller is responsible for managing, controlling, and maintaining all project-related documentation to ensure accuracy, accessibility, and compliance with organizational and regulatory requirements.

The role involves overseeing document workflows, maintaining records of drawings and technical documents, and ensuring that the latest revisions are available to relevant stakeholders throughout the project lifecycle.

Role & responsibilities

• Manage, maintain, and control all project documents and drawings, including Civil, Structural, and MEP disciplines.
• Copy, scan, archive, and store project documents in both physical and electronic formats.
• Track revisions and ensure superseded documents and drawings are appropriately replaced and archived.
• Issue Good for Construction (GFC) drawings and maintain detailed distribution records.
• Maintain test certificates, Site Acceptance Test (SAT) reports, inspection records, and other project-related documentation received from site teams.
• Review, update, and organize technical documents, manuals, procedures, and workflows.
• Ensure timely distribution of project documentation and drawings to internal teams and stakeholders.
• Establish and maintain a structured filing system for both digital and hard-copy records.
• Develop and maintain document templates and standardized formats for project use.
• Retrieve and provide requested documents and records to employees, clients, and project teams.
• Monitor and manage document flow within the site and project teams to ensure effective version control.
• Maintain strict confidentiality of sensitive project information, contractual documents, and commercial records.
• Generate periodic and ad-hoc project documentation reports as required by management.
• Coordinate, compile, and maintain As-Built documentation for project handover and closeout.
• Ensure compliance with company standards, quality procedures, and document control processes.

Preferred candidate profile

• Bachelor's Degree or equivalent qualification.
• Proven experience as a Document Controller or in a similar document management role within construction, infrastructure, or engineering projects.
• Strong organizational, coordination, and time-management skills.
• Excellent attention to detail and accuracy in document handling.
• Effective communication and interpersonal skills.
• Understanding of project documentation processes and project lifecycle management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Hands-on experience with Electronic Document Management Systems (EDMS).
• Strong document control, typing, and editing skills.
• Ability to work independently and collaboratively within multidisciplinary teams.
• Knowledge of relevant industry standards, compliance requirements, and document control best practices.
• Experience working on industrial / manufacturing / construction projects preferred.
• Ability to read and interpret Engineering drawings, Project schedules and Technical documentation
• Good understanding of construction sequence across Civil and MEP works.
• Proficiency in project scheduling tools (MS Project / Primavera P6).
• Strong analytical and coordination skills.
• Good communication and stakeholder management abilities.
• Ability to work effectively under tight timelines and pressure.
• Proficiency in MS Office (Excel, PowerPoint, Word).

As a proudly employee-owned business, were here to benefit our clients, our communities and each other. Our shared success enables us to invest in creating a platform for everyone to feel safe and valued, empowered with the right tools and right support, in a place where fairness and integrity run deep.

Whatever your ambition, Mott MacDonald is where everyone has the opportunity to be brilliant.