Document Control Specialist
Mott MacDonald
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Benefits offered by this job
Job summary
Mott MacDonald is seeking a Document Controller for our Global Delivery Services Centre. You will ensure accurate processing, control, quality checks and issuing of project documentation across major global projects in line with standards and client requirements.
The role requires experience with EDMS platforms and strong attention to detail, supporting cross-functional project teams and external/internal stakeholders. Based in India with permanent contract and full-time work pattern.
Qualifications
- Bachelor’s degree in any non engineering related field.
- Experience in Document Control on large infrastructure or construction projects is preferred.
- Strong working knowledge of ProjectWise and EDMS platforms.
- Excellent attention to detail and organisational skills.
Responsibilities
- Issue documents via ProjectWise following workflows and distribution matrices.
- Process incoming/outgoing docs with correct status, revisions and approvals.
- Assist teams updating documents to WIP status as needed.
- Perform QA checks against project formatting guides and metadata requirements.
- Manage comments, distribute to teams and track responses to closure.
- Maintain document registers and issue logs for audits and reporting.
Skills
Education
Tools
Job description
Mott MacDonald is a global engineering, management, and development consultancy committed to delivering impactful work that shapes the future.
We are a team of over 20,000 experts working across the world in more than 50 countries.
We are proud to be part of an ever-changing global industry, delivering transformative work that’s defining our future. It’s our people who power that performance.
As an employee-owned business, we invest in creating a space for everyone to feel safe and valued and empowered with the right tools and support.
Whether you want to pursue excellence in your specialism or broaden your experience with flexible roles across our business, you’ll be connected to a community of global experts championing you to be your best. Join us and shape your story with Mott MacDonald, where everyone has the opportunity to be brilliant.
Global Delivery Services Centre (GDSC) is a high-impact business unit within Mott MacDonald, dedicated to enhancing project delivery across our global operations.
As part of GDSC, you’ll join a team that champions excellence in both technical and digital disciplines, supporting projects at every stage of the lifecycle—from concept to completion. We work to international design standards and regulations, ensuring our contributions meet the highest benchmarks of quality and innovation.
At GDSC, you’ll be empowered to collaborate across borders, grow your expertise, and make a meaningful impact on infrastructure and development projects that shape communities worldwide.
The Document Controller will provide comprehensive document control support to the major global projects, ensuring that all project documentation is accurately processed, controlled, quality-checked and issued in line with global standards, client requirements, and project procedures. The role is critical in maintaining document integrity, compliance, and effective communication between project teams.
- Issue project documents to partners/team via ProjectWise in accordance with agreed workflows, naming conventions, and distribution matrices
- Process incoming and outgoing documentation ensuring correct status, revision, and approvals are applied
- Assist project teams with updating documents to WIP (Work in Progress) status when required
- Perform detailed QA checks on all project deliverables, ensuring alignment with:
- Project document formatting guides
- Project standards, templates, and metadata requirements
- Ensure documents meet contractual, procedural, and audit requirements before issue
- Process team comments within ProjectWise accurately and efficiently
- Distribute comments to appropriate teams and track responses through to closure
- Maintain clear version control during review cycles to prevent superseded or incorrect information being issued
- Act as a point of contact for document control queries between external & internal project teams
- Support effective communication by ensuring that relevant stakeholders receive accurate and timely documentation
- Maintain accurate document registers and issue logs
- Support audits and reporting requirements by providing document status updates and evidence when required
- Bachelor’s degree in any non engineering related field
- Previous experience in a Document Control role on large infrastructure or construction projects
- Strong working knowledge of ProjectWise
- Experience working with EDMS platforms and document workflows
- High attention to detail and strong organisational skills
- Experience in major global infrastructure projects
- Familiarity working with multiple teams and EDMS workflows
- Understanding of document lifecycle management and QA processes
- Methodical and detail-oriented
- Able to work under pressure and manage multiple deadlines
- Strong communication skills and a collaborative approach
- Proactive and solution-focused
- ProjectWise Primary Electronic Document Management System (EDMS)
- Business Collaborator (BC)
- Microsoft Outlook
- Microsoft Office Suite
At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.
- Agile working
- Critical illness and compassionate leave
- Paternity Leave
- Group term life insurance, and Group medical insurance coverage
- Career mobility options
- Short and Long-term global employment opportunities
- Global collaboration and knowledge sharing
As part of our global compliance requirements, all candidates must hold a valid Right to Work (RTW) document in India, which will be verified during the recruitment process.
By applying, you confirm that you can provide valid documentation if and when required.
Mumbai, MH, IN Noida, UP, IN
Contract Type: Permanent
Work Pattern: Full Time
Market: Various
Discipline: Administration
Job Ref: 15160
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