Document Controller

Siemens Mobility; Thane; On-site; INR 1,200,000 - 1,800,000; Full time

Benefits offered by this job

Meal Card

Medical Insurance

Job summary

Siemens Energy India Limited is seeking a seasoned Document Control Manager to govern and maintain project documentation for a Greenfield transformer factory expansion.

You will establish control standards, manage numbering, retention, and metadata, ensuring audit-ready records across the project lifecycle. Collaboration with engineering, procurement, construction, EHS, quality, and commercial teams is essential to drive disciplined execution.

Qualifications

• Bachelor’s degree in engineering, information management, business administration or related field.
• Minimum 7 years of experience in document control, records management, or project information management in industrial/capital projects.
• Experience supporting factory expansion projects or large-scale capital investments.
• Strong understanding of EPC project environments and governance frameworks.
• Expertise in document control systems, repositories and EDM tools.
• Proven experience managing document workflows, version control, metadata, approvals and retention.

Responsibilities

• Define, implement and enforce document control standards, processes and procedures across Factory Expansion projects.
• Establish and manage document numbering, naming conventions, version control, approvals, metadata and retention requirements.
• Ensure all project documentation is maintained, controlled and accessible throughout the lifecycle.
• Oversee documentation across engineering, procurement, construction, EHS, quality, commissioning, testing and handover phases.
• Maintain document repositories and evidence databases to support audits, governance reviews and KPI reporting.
• Drive continuous improvement in document management processes and governance frameworks.

Skills

Document control

Records management

Stakeholder management

Analytical skills

Education

Bachelor's degree in Engineering / Information Management / Business Administration

Tools

Document control systems

SharePoint

Electronic document management tools

Metadata management

Job description

This position is for new factory expansion / Greenfield Transformer factory project - (Site/location to be finalized)

A Snapshot of Your Day (Document Control Manager)

As a Document Control Manager, you will play a critical role in ensuring that all documentation associated with Siemens Energy’s Factory Expansion projects is properly governed, controlled, and maintained throughout the project lifecycle. You will be responsible for establishing and managing document control and records management processes that support safe, compliant, and efficient project execution.

In this role, you will oversee the management of engineering, construction, commissioning, quality, EHS, and commercial documentation, ensuring that information remains accurate, traceable, audit-ready, and aligned with Siemens Energy governance standards. Working closely with project teams, contractors, suppliers, and key stakeholders, you will enable disciplined project execution while supporting Implementation Assurance objectives and Siemens Energy’s commitment to operational excellence and Zero Harm ambitions. We are looking for an experienced document control professional with strong expertise in project documentation, governance, compliance, and records management who can drive consistency, accuracy, and continuous improvement across large-scale industrial projects.

How You'll Make an Impact

• Define, implement, and enforce document control standards, processes, and procedures across Factory Expansion projects.
• Establish and manage document workflows, including document numbering, naming conventions, version control, approvals, metadata management, and retention requirements.
• Ensure all project documentation is accurately maintained, controlled, and accessible throughout the project lifecycle.
• Oversee documentation across engineering, procurement, construction, EHS, quality, commissioning, testing, and project handover phases.
• Maintain structured document repositories and evidence databases to support audits, governance reviews, KPI reporting, and Implementation Assurance activities.
• Ensure all project records remain compliant with internal standards, customer requirements, regulatory obligations, and records management policies.
• Monitor document control compliance across project teams and contractors, identifying gaps and driving corrective actions where required.
• Support project teams in ensuring that documentation remains current, accurate, traceable, and audit-ready at all times.
• Drive continuous improvement initiatives related to document management processes, governance frameworks, and digital documentation systems.
• Coordinate with contractors, suppliers, consultants, and project stakeholders to ensure timely submission, review, approval, and distribution of project documents.
• Develop and maintain reporting dashboards and document status tracking tools to provide project visibility and performance insights.
• Support implementation assurance objectives by ensuring documentation requirements are effectively integrated within project execution processes.
• Deliver training, guidance, and ongoing support to project teams, contractors, and suppliers on document control procedures, systems, and best practices.
• Promote a culture of governance, compliance, accountability, and quality throughout project documentation activities.

What You Bring

• Bachelor's Degree in Engineering, Information Management, Business Administration, or a related discipline, or equivalent professional experience.
• Minimum 7 years of experience in Document Control, Records Management, or Project Information Management within industrial, manufacturing, EPC, or capital project environments.
• Experience supporting factory expansion projects, infrastructure projects, industrial facilities, or other large-scale capital investments.
• Strong understanding of EPC project environments, project governance frameworks, and lifecycle documentation requirements.
• Expertise in Document Control systems, document repositories, and electronic document management tools.
• Proven experience managing document workflows, version control, metadata structures, transmittals, approvals, and document retention processes.
• Strong knowledge of compliance, governance, audit requirements, and records management best practices.
• Experience supporting quality, engineering, construction, commissioning, EHS, and commercial documentation processes.
• High attention to detail with a strong commitment to data accuracy, consistency, and document integrity.
• Strong analytical and organizational skills with the ability to manage large volumes of project documentation effectively.
• Excellent stakeholder management skills and the ability to work collaboratively with multidisciplinary project teams.
• Effective communication skills with the ability to provide training, guidance, and support to internal and external stakeholders.
• Advanced proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and SharePoint.
• Strong affinity for digital systems, document management technologies, and process improvement initiatives.
• Structured, proactive, and process-oriented approach to work, with the ability to manage multiple priorities in a dynamic project environment.
• Professional proficiency in English with excellent verbal and written communication skills.
• A collaborative and self-driven mindset with a passion for operational excellence, governance, and continuous improvement.

Siemens Energy India Limited (SEIL) has been a strategic partner in India for more than 100 years and is focused on being the most-valued energy technology company. Our large footprint spread across the entire region (India, Sri Lanka, Bhutan, Nepal, Maldives) with state-of-the-art facilities and customer installations positively impacts the lives of hundreds of millions of people, helping the countries navigate their energy transition and achieve its net zero targets.

SEIL is a pure play energy technology company, offering a comprehensive portfolio of products, solutions, and services designed to support our customers along the entire energy value chain to go through their energy transition journey and achieve their net zero targets. Our portfolio offering includes low to zero emissions power generation, power transmission and storage, and decarbonization of the industry. More information on: www.siemens-energy-india.com

Find out how you can make a difference at Siemens Energy:

https://www.siemens-energy.com/employeevideo

Lucky for us, we are not all the same. Through diversity, we generate power. We run on inclusion and our combined creative energy is fueled by #TeamPurpleIndia. Siemens Energy celebrates character – no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

All employees are automatically covered under Medical Insurance. Company-paid family floater cover extends to employee, spouse, and 2 dependent children up to 25 years of age.

Siemens Energy provides an option to opt for a Meal Card as a tax-saving measure, as per company policy.

Flexi Pay empowers employees to customise the amount in select salary components within a defined range, optimising take-home income from the same fixed base pay.

Note:- Applicants should be willing to relocate to any part of India as per business requirements.