Document Controller

Equinox Engineering Ltd.; Pune District; On-site; INR 250,000 - 420,000; Part time

Job summary

Equinox Design Engineering India Pvt. Ltd., a 100% subsidiary of Equinox Engineering Ltd., seeks a Document Controller in Pune to manage project documentation and records.

You will handle receipt, registration, distribution, filing, and control of engineering drawings and correspondence, ensuring version control and traceability within a fast-paced EPCM setting. The role requires strong organizational skills, attention to detail, and experience in document control, with coordination across

Qualifications

• High School Diploma.
• 1-3 years of Document Control experience.
• Excellent computer skills with the ability to learn new systems quickly.

Responsibilities

• Oversee document controls for junior staff in EPCM projects.
• Receive, register, distribute, and file incoming/outgoing documentation.
• Coordinate document control activities including technical drawings and commercial correspondence.
• Input data into registers ensuring accuracy and up-to-date information.
• Distribute controlled copies to staff, subcontractors, and suppliers.

Skills

Document Control

EDMS administration

Version control

Education

High School Diploma

Tools

Microsoft Excel

Access Database

Microsoft Word

Outlook

Job description

Document Controller

Application Deadline: 15 October 2026

Department: Document Control

Employment Type: Contract / Temp

Location: Pune, MH, India

Description

Equinox Design Engineering India Pvt. Ltd. is a 100% subsidiary of Equinox Engineering Ltd, Calgary-based EPCM firm. We are the market leader in oil and gas processing, specializing in facilities design, implementation and operational assistance for natural gas, conventional and heavy oil projects. Our clients include several of the largest oil & gas producers in Canada and worldwide, and we are currently executing a wide range of sweet gas, sour gas, conventional oil, heavy oil facility and pipeline projects.

Job Summary:

Responsible for managing project documentation and records, including receipt, registration, distribution, filing, and control of engineering drawings and correspondence. Supports EDMS administration, ensures version control and traceability, prepares transmittals and reports, and coordinates document reviews with internal teams, vendors, and clients. Requires strong organizational skills, attention to detail, and experience in document control within a fast-paced EPCM project environment.

Key Responsibilities

• Responsible for overseeing Junior EPCM Document Controls work.


• Receive, register, distribute and file incoming and outgoing documentation.


• Coordinate all activities related to the document control procedure, including technical documents, drawing and commercial correspondence.


• Input document data into the standard registers ensuring that the information is accurate and up to date.


• Make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable.


• Maintain updated records of all approved documents and drawings and their distribution clearly.


• Maintain the documents and drawings in the document control office under safe custody without any damage or deterioration with easy traceability.


• Maintain the files and control logs as required by the project.


• Maintain the Project EDMS.


• Provide support to clients, vendors, engineers, and document control team.


• Quality control checkpoint for all drawing issue stages.


• Filing, database maintenance and facilitation of squad reviews for vendor drawings.


• Facilitation of squad reviews for internal project drawings and vendor documents.


• Prepare drawing indexes, transmittals, and reports.


• Filing and maintenance for project data books.

Benefits

• Proficient with Microsoft Excel and Access Database.


• Fundamental computer skills, including Microsoft Word and Outlook.


• General understanding of the oil and gas industry.


• Highly motivated team player with excellent communication skills.


• Ability to work in a fast-paced deadline driven environment.


• Shall be self-driven, with minimum supervision.


• Implementation and management of Document Control systems necessary to conduct the work.


• Ability to keep clear and accurate records and reports.


• Ability to organize workload and to manage filing methods and management techniques.

Education and Qualifications

• High School Diploma.


• 1 - 3 years of Document Control experience


• Excellent computer skills with the ability to learn new systems and programs quickly.

Equinox Success Statement

Equinox consistently delivers focused and experienced premium teams, custom-tailored with the best technical expertise to align seamlessly with client culture & requirements. Our commitment ensures the successful execution of projects on a repeatable basis.