Document Controller

Samsung C&T India Pvt. Ltd; Mumbai; On-site; INR 400,000 - 600,000; Full time

Job summary

Samsung C&T India Pvt. Ltd is seeking an experienced Document Controller to manage and coordinate project documentation for a high-rise building construction project.

You will control design documents, drawings, submittals, RFIs, and other technical correspondence, ensuring proper revision control and timely distribution. The role requires overseeing design documentation, maintaining registers, and ensuring access to current drawings for project teams and site personnel, with strong emphasis on

Qualifications

• Graduation in any discipline; technical/engineering background preferred.
• Experience in document management for construction or engineering projects is desirable.
• Attention to detail and strong organizing skills required.

Responsibilities

• Design Documentation Management: Manage and maintain all design-related documents, including drawings.
• Maintain drawing registers, revision histories, transmittals, and distribution records.
• Ensure latest approved drawings are available to project teams and site personnel.
• Track drawing submissions, reviews, revisions, and approvals from consultants and designers.
• Coordinate circulation of revised drawings and withdraw superseded versions.
• Maintain technical submittals, RFIs, design clarifications, and inspection records.
• Coordinate with design consultants, PMC, contractors, subcontractors, and internal teams.
• Prepare document status reports and highlight delays in approvals.

Education

Graduate in any discipline; technical/engineering background preferred

Job description

Qualification: Graduate in any discipline; candidates with a technical or engineering background will be preferred.

Job Summary

We are looking for an experienced Document Controller to manage, coordinate, track, and maintain project documentation for a high-rise building construction project. The candidate will be responsible for controlling design documents, drawings, technical submissions, material submittals, method statements, RFIs, and other project-related correspondence, ensuring proper document flow, revision control, timely distribution, and compliance with project documentation procedures.

Key Responsibilities

• Design Documentation Management
• Manage and maintain all design-related documents, including architectural, structural, MEP, and other engineering drawings.
• Maintain drawing registers, revision histories, transmittals, and document distribution records.
• Ensure the latest approved drawings and documents are available to the relevant project teamsand site personnel.
• Track drawing submissions, reviews, comments, revisions, and approvals from consultants, designers, and other stakeholders.
• Coordinate the circulation of revised drawingsand ensure superseded versions are withdrawn from active use.
• Technical Submissions and Approval Tracking
• Maintain and monitor technical submittals, including material submissions, technical data sheets, product catalogues, method statements, shop drawings, and technical specifications.
• Track submissions, review comments, resubmissions, approvals, and pending actions.
• Coordinate with design consultants, PMC, contractors, subcontractors, and internal engineering teams to ensure timely processing of technical documents.
• Maintain registers for RFIs, technical queries, design clarifications, inspection requests, and other technical correspondence, as applicable.
• Follow up with concerned stakeholders to resolve pending reviews and approvals within the required timelines.
• Document Control and RecordsManagement
• Establish and maintain a systematic document control system for all project documentation.
• Maintain incoming and outgoing documentregisters, correspondence logs,drawing registers, technical submittal logs, and approval trackers.
• Ensure correct documentnumbering, coding, naming conventions, revisionidentification, and status classification.
• Maintain soft and hard copies of documents in an organized, easily retrievable manner.
• Ensure proper versioncontrol, traceability, confidentiality, and controlled accessto project records.
• Project Coordination and Reporting
• Coordinate with design, planning, construction, QA/QC, MEP, contracts, and commercial teams for document circulation and follow-up.
• Prepare periodic reports on pending submissions, overdue approvals, outstanding RFIs, and drawing status.
• Highlight delays in document approvals that may affectconstruction progress.
• Support project meetings by preparing document status reports and maintaining records of technical correspondence and action items.
• Digital Document Management and Handover
• Ensure documents are uploaded, indexed, categorized, and maintained according to projectprocedures.
• Support the preparation and compilation of as-built drawings, operation and maintenance manuals, warranties, test certificates, and final handover documentation.
• Maintain proper archival records and ensure smooth document retrieval during audits and project closeout.