Document Controller

COWI; Chennai District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

COWI is seeking a skilled Document Controller to join our Chennai or Gurgaon teams on permanent projects. You will manage the flow of information, maintain EDMS records, and ensure timely reviews and submissions across delivery teams, clients, and partners.

The ideal candidate has a graduate degree with extensive document control experience on international infrastructure projects, proficiency in EDMS like Aconex, ProjectWise, Asite, and Dalux, and strong QA/QC knowledge.

Qualifications

• A graduate degree with a minimum of 8 years of relevant experience in document control/document management, preferably on major international projects with reputed engineering/ consultancy organisations.
• Strong knowledge of document management standards, processes, procedures, and QA/QC requirements, with proven experience in document quality assurance.
• Hands-on experience with Electronic Document Management Systems (EDMS) such as Aconex, ProjectWise, Asite, Dalux or similar platforms.
• Proficiency in Microsoft Office 365 and related software applications used for document management and project collaboration.
• Good understanding of engineering and construction documentation, project lifecycles, and technical document types.
• Ability to manage multiple priorities, work independently with minimal supervision, and maintain accuracy in a fast-paced project environment.
• Excellent written and verbal communication skills; familiarity with technical terminology used within the construction industry will be an added advantage.

Responsibilities

• Managing the flow of project information and documentation between the delivery team, client, and other stakeholders.
• Maintaining, controlling, and updating project documents within Electronic Document Management Systems (EDMS) such as Aconex, ProjectWise, Asite, Dalux or similar platforms.
• Registering, tracking, distributing, and archiving all incoming and outgoing project documents, correspondence, reports, meeting minutes, and other project records.
• Preparing and maintaining document registers, tracking logs, and status reports to ensure timely reviews, approvals, and submissions.
• Coordinating with project managers and multidisciplinary teams to facilitate document reviews, approvals, and information exchange.
• Managing document numbering, metadata, filing structures, folder permissions, and compliance with client and project document control procedures.
• Monitoring document workflows, expediting outstanding deliverables, and supporting internal and external review processes to ensure project deadlines are met.
• Conducting periodic audits of document management systems and filing structures to maintain accuracy, consistency, and compliance with project standards.

Skills

Documentation control

Project coordination

QA/QC knowledge

Education

Graduate degree

Tools

Aconex

ProjectWise

Asite

Dalux

Job description

Document Controller
Location – Chennai/Gurgaon
Permanent Position

Are you enthusiastic about joining an organization that supports green transition? Are you a Document Controller with expertise in Infrastructure projects? Then this position is for you!

Turn challenges into sustainable solutions.
We are looking for a Document Controller to join our either at Chennai/ Gurgaon office and work within a functional team thatis responsible forfacilitatingthe document control management core functional processes at a project level in the planning, execution, and close-out phases. Together with customers, partners, and colleagues, we shape a future where people and societies grow and flourish. We do that by co-creating sustainable and beautiful solutions that improve the quality of life for people today and many generations ahead.

• Managing the flow of project information and documentation between the delivery team, client, and other stakeholders.

• Maintaining, controlling, and updating project documents within Electronic Document Management Systems (EDMS) such asAconex,ProjectWise,Asite,Dalux,and similar platforms.

• Registering, tracking, distributing, and archiving all incoming and outgoing project documents, correspondence, reports, meeting minutes, and other project records.

• Preparing andmaintainingdocument registers, tracking logs, and status reports to ensuretimelyreviews, approvals, and submissions.

• Coordinating with project managers and multidisciplinary teams tofacilitatedocument reviews, approvals, and information exchange.

• Managing document numbering, metadata, filing structures, folder permissions, and compliance with client and project document control procedures.

• Monitoring document workflows,expeditingoutstanding deliverables, and supporting internal and external review processes to ensure project deadlines are met.

• Conducting periodic audits of document management systems and filing structures tomaintainaccuracy, consistency, and compliance with project standards.

Your Skills, Our Team. Together we design the future
The first step to success in this role is that you are eager to collaborate with the people around you, whether they are colleagues, partners, or customers. Developing ties with others is something you do by acting respectfully and delivering on your promises. And you never get set in your ways but keep exploring new insights and ways to improve.

Moreover, you will have:

• A graduate degree with a minimum of8years of relevant experience in document control/document management, preferably on major internationalprojects with reputed engineering/ consultancy organisations.

• Strong knowledge of document management standards, processes, procedures, and QA/QC requirements, with proven experience in document quality assurance.

• Hands-on experience with Electronic Document Management Systems (EDMS) such asAconex,ProjectWise,Asite,Daluxor similar platforms.

• Proficiencyin Microsoft Office 365 and related software applications used for document management and project collaboration.

• Good understanding of engineering and construction documentation, project lifecycles, and technical document types.

• Ability to manage multiple priorities, work independently with minimal supervision, andmaintainaccuracy in a fast-paced project environment.

• Excellent written and verbal communication skills; familiarity with technical terminology used within the construction industry will be an added advantage

A place to work and so much more

At COWI, we work together with our customers to shape a sustainable and liveable world. We do it by applying our knowledge and curiosity – and sometimes even our courage – to create the solutions the world needs today to enable a better tomorrow. We support our customers’ transition towards increased sustainability.

We strive to lead by example by embedding environmental management, social responsibility, and good governance into our business practices and the options we provide to our customers. We value differences and development and cultivate an environment of belonging and having fun. Because that is what brings out the best in you, at work and at home.

With offices primarily located in Scandinavia, the UK, North America, and India, we are currently 7,500 people who bring their expertise in engineering, architecture, energy, and environment into play.

What we also offer:

• Well-being program

• Technical Networks and knowledge sharing group

• Green, Tech, and Tool Communities

• COWI Academy

• New ways of working

Get to know us even better at our website,www.cowi.com, where you can learn more about our projects, our strategy, what we want to achieve, and what life is like at COWI.

Equal opportunity employer
COWIprovidesequal employment opportunities (EEO) to all employees and applicants for employment without regard to ethnicity, colour, religion, gender, national origin, age, or disability. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.