Document Controller (National Contract)

Bechtel Corporation; Gurugram District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Bechtel seeks a skilled Document Management professional in Gurugram (India) with 6–8 years of experience to support project documentation for EPC initiatives. The role focuses on EDMS, file administration, and turnover processes using Aconex and related tools.

You will manage high volumes of project records, develop retention plans, and train team members on processes while collaborating with global teams and suppliers in a dynamic environment.

Qualifications

• 6–8 years of working experience in Document Management.
• Graduate in any discipline and Computer Literacy. Certification in Information and Documentation Management is desirable and would be an added advantage.

Responsibilities

• Should have excellent hold on Excel features, Excel Macro writing etc.
• Processing Project Records in native drawings formats (mainly MicroStation and AutoCAD drawings), signed PDF format, converted PDF format from native file, Word, Excel, PowerPoint etc.
• Distribution of Project Records from Aconex to desired destinations (Clients, Suppliers, Engineering & Procurement team, etc).
• Quick retrieval of Project Records from Aconex.
• Publishing document metadata, Accurate turnover of Project Records (both electronic as well as hard copy) as determined by the Project Management Team Administrative tasks.
• Proficiency in using Computers, and software such as MS-Excel, MS Access or any other Database Management Software is a pre-requisite. Work experience on Aconex or any other Document Management Solution is essential.

Skills

Document Management

Automation

Analytical skills

Communication skills

Interpersonal skills

Multi-tasking

Independent work

Education

Graduate in any discipline

Certification in Information and Documentation Management

Tools

Aconex

MS-Excel

MS-Access

Database Management Software

Job description

Requisition ID: 295814

• Relocation Authorized: None
• Telework Type: Full-Time Office/Project
• Work Location: Gurugram

Extraordinary Teams Building Inspiring Projects

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Bechtel’s India offices support the execution of projects and services around the world. Working seamlessly with Bechtel’s global business units, project sites, customers, and suppliers, our teams have delivered more than 125 projects since 1994. With offices in Gurgaon, Vadodara, and Chennai there are exciting career opportunities for candidates who are passionate about delivering projects that make a lasting, meaningful difference for people and communities around the world.

Job Summary

This position requires 6‑8 years of working experience in Document Management. Experience in EPC industry is desirable. Experience in using standard Electronic Document Management System (EDMS) to register, control, distribute, transmit and archive project records. Plans, controls, and carries out records management and administrative activities for the project for one or more key result areas, e.g., document control, communications control, file administration, or client administrative support. Proven capability of processing a high volume of supplier and/or project documentation. Develop and support the implementation of the records retention and turnover plans. Work in team environment and provide training on Work process and tools.

Major Responsibilities

• Should have excellent hold on Excel features, Excel Macro writing etc.
• Processing Project Records in native drawings formats (mainly MicroStation and AutoCAD drawings), signed PDF format, converted PDF format from native file, Word, Excel, PowerPoint etc.
• Distribution of Project Records from Aconex to desired destinations (Clients, Suppliers, Engineering & Procurement team, etc).
• Quick retrieval of Project Records from Aconex.
• Publishing document metadata, Accurate turnover of Project Records (both electronic as well as hard copy) as determined by the Project Management Team Administrative tasks.
• Proficiency in using Computers, and software such as MS-Excel, MS Access or any other Database Management Software is a pre-requisite. Work experience on Aconex or any other Document Management Solution is essential.

Education And Experience Requirements

• 6‑8 years of working experience in Document Management
• Graduate in any discipline and Computer Literacy. Certification in Information and Documentation Management is desirable and would be an added advantage.

Required Knowledge And Skills

• Excellent communication skills (oral and written)
• Strong aptitude for automation and eager to learn
• Strong analytical skills to identify problems and work with Global Team / Vendor to determine, develop and implement solutions
• Good interpersonal skills to provide daily user support.
• Ability to prioritize and flexibility to multi-task in a fluid environment
• Ability to work independently with minimal supervision in challenging, dynamic work environment

Total Rewards/Benefits

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse Teams Build The Extraordinary

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [e-mail]