Dmart Hiring HR Compliance- Yelahanka

DMart; Bengaluru; Sur place; INR 600 000 - 900 000; Plein temps

Résumé du poste

DMart is seeking a Sr. Officer- HR Compliance in Bangalore-Yelahanka to manage statutory inspections and license renewals across locations. The role requires coordinating with labour authorities, welfare boards, and ESIC/PF staff to ensure timely compliance and accurate filings.

You will lead periodic returns, audits of vendors, and internal compliance advisory for store HR teams, while guiding 3P employees and ensuring adherence to labour laws and company policies.

Qualifications

• Knowledge of labour laws and compliance requirements relevant to retail.
• Experience coordinating statutory filings and regulatory notices.
• Ability to liaise with ESIC, PF and welfare boards for timely resolutions.
• Strong documentation, record-keeping and data accuracy for audits.

Responsabilités

• Attend and manage statutory inspections and notices at store level.
• Liaise with ESIC, PF and Welfare board authorities to resolve notices.
• Obtain, renew and amend licenses under applicable acts for multiple locations.
• Prepare and file periodic returns to government bodies on strict deadlines.
• Coordinate employee welfare initiatives and medical claim related inquiries.
• Conduct quarterly audits of vendors and ensure timely closure of gaps.
• Support internal audits and advise HR teams on work-hour, leave and holidays policies.

Connaissances

Labour law

ESIC & PF

Regulatory compliance

Audit coordination

Vendor management

HR policies

Outils

Komrisk

Description du poste

Job Role: Sr. Officer- HR Compliance

Age: upto 31 Years

Job Location: Bangalore-Yelahanka

Statutory Inspections & Notices:

• 1. Attend and handle physical labour inspections conducted by Labour officials at the store level, Prepare required registers, records, suitable reply letters and Close the labour notices / inspections/ show-cause notices within stipulated timelines to mitigate risks.
• 2. Liaise with ESIC, PF and Welfare board authorities to resolve notices as they arise and, secure approvals and monitor regulatory updates.

License & permits:

• 1. Obtain, renewal and amendment of licenses under the Shops and Commercial Establishment Act and the Contract Labour (Regulation and Abolition) Act across all locations.
• 2. Secure weekly off exemption orders from Labour Commissioners once in a year (Currently paused for one year).
• 3. Obtain ESIC sub-codes for new stores as required.

Statutory filings:

Prepare and file the following periodical returns (quarterly, half-yearly, and annual returns) in accordance with mandatory deadlines to various government bodies.

• 1. ER returns to Local Employment exchange office quarterly.
• 2. Unpaid accumulations to Labour welfare board quarterly.
• 3. Employee and employer contributions to Labour welfare board annually.
• 4. Bonus returns to Labour officer annually.
• 5. NFH returns to Labour officer annually.
• 6. Combined annual returns and Holiday intimation to Labour Inspector annually.
• 7. POSH reports to Women and child development officer annually.
• 8. Notice of commencement and completion to Assistant Labour Commissioner on occurrence.
• 9. Notice of Opening to Central Labour Commissioner on occurrence.
• 10. ESIC and PF contribution remittances vie online Monthly.

Employee Welfare:

• 1. Liaise with the welfare board to assist both on-roll and off-roll employees in obtaining financial assistance for maternity benefits and children's education.
• 2. Address mediclaim queries regarding reimbursements and cashless treatments for on-roll employees.
• 3. Coordinate with ESIC and PF officials to organize camps at store premises for Aadhaar updates for 3P employees.
• 4. Update employee details on the ESIC portal and facilitate the issuance of TIC cards to ensure access to health benefits.

Vendor Compliance:

• 1. Conduct quarterly audits for approximately 30 vendors. Identify and rectify compliance gaps regarding licensing, statutory remittances (ESIC, PF, LWF), Periodical returns fillings, wage payments etc.
• 2. Follow up with vendors to ensure the timely closure of all non-compliance items highlighted in the audit.
• 3. Ensure the Gaps are rectified and 100% of vendor compliance.

Internal Audits & Advisory:

• 1. Conduct monthly audits of store notice boards to ensure all displays are in line.
• 2. Conduct monthly Internal audit of 3P attendance, Highlight violations and advise HRs, AMs, SMs, and ASMs on guidelines for work hours, weekly offs, leave policies, national holidays, and overtime. This ensures compliance and prevents continuous work cycles for all employees.

ESIC registrations and Map:

• 1. Coordinate with recruiters to collect data for ESIC registrations and the mapping of third-party (3P) to DMart employees on a monthly basis.
• 2. Ensure all ESIC registrations are completed within 10 days of the date of joining.

Support & Guide HR team:

• 1. Support the HR team with e-nomination activities for on-roll employees based on the list provided by the HO, ensuring a 100% completion rate.
• 2. Participate in campus hiring initiatives and manage new joiner documentation activities in coordination with the HR team.
• 3. Assist ad support the HR team in ensuring all applicable benefits are provided to the legal heirs or nominees of deceased employees. This includes coordinating and following up with relevant vendors to facilitate the process.
• 4. Provide guidance to area HR's and store HRs regarding ESIC and EPF matters such as updating dependents and dispensaries in the ESIC portal, managing PF transfer claims, processing advance withdrawals and submitting joint declarations for corrections, assist with the Member passbooks etc..
• 5. Prepare and circulate mandatory notices to store HR for to ensure display board compliance.
• 6. Provide expertise to Area and Store HR teams regarding ESIC and EPF portal new features.

Regulatory Oversight:

• 1. Monitor shifting labour laws, such as Government notifications / Circulars / orders
• 2. Collect and share to Higher management to adapt company policies swiftly.

Co ordinate with HO:

• 1. Address and clarify HO team queries regarding state and local compliance.
• 2. Ensure requested data is updated based on their specific requirements.

Legal representation:

Represent the organization before labour courts regarding employee grievances as they arise.

Compliance tool Management:

Complete all compliance tasks in the Komrisk tool within the stipulated timeline and provide regular updates to the HO team.

Store/ DC visit:

Ensure regular store / DC visits to audit display boards and manage queries.