Distribution Executive

Healing Pharma; Mumbai Suburban; On-site; INR 300,000 - 540,000; Full time

Job summary

Healing Pharma is seeking an experienced professional to coordinate billing, schemes, gifts, and purchase orders with depots and regional managers. The role includes stock verification, depot order preparation, and reports on sales and outstanding amounts.

You will also handle credit notes, vendor payments, e-invoicing checks, and training for new depots. A background in pharmaceutical operations and strong Excel skills are required.

Qualifications

• Must have graduation and 1-5 years experience in pharmaceutical field.
• Proficient in advanced Excel and data handling.

Responsibilities

• Co-ordination with Depot persons regarding Billing / Scheme / Gift / Purchase order.
• Co-ordination with Regional Manager regarding Purchase order/ stock availability/ gift/ stockiest payment/ outstanding.
• Providing Sales report and outstanding report to Managers
• Daily Reconciliation of receipt with bank statement
• New stockiest appointment/ verification/ approval/ any updation
• Preparing Depot order as per indent received after verification with Stock And monthly Sales
• Co-ordination with Mother Depot regarding Goods Transfer order processing and dispatching
• Preparing Credit note for Returns Goods from stockiest
• Upload purchase bills after goods delivered at depot
• To check periodically for Short Expiry & Excess stock at depot level
• Commission Working
• Arranging short stock in depot from another depot
• To give limits for billing to stockiest in last week of every month based on sales made from 1st to 20th
• Send reminder mails to parties having overdue outstanding.
• To pass sales entry for cheque bounce charges
• To check whether e-invoicing is happening in given time lines
• To train people when new depot starts. This includes everything where they are supposed to work from start to end. E.g., Bank receipt entries, to place GDN order, billing process, etc.
• To maintain files of stockiest appointment forms along with documents and security cheques
• To facilitate consolidation of gifts after each quarter closing.

Skills

Advanced Excel

Education

Graduation

Job description

Role & responsibilities

• Co-ordination with Depot persons regarding Billing / Scheme / Gift / Purchase order.
• Co-ordination with Regional Manager regarding Purchase order/ stock availability/ gift/ stockiest payment/ outstanding.
• Providing Sales report and outstanding report to Managers
• Daily Reconciliation of receipt with bank statement
• New stockiest appointment/ verification/ approval/ any updation
• Preparing Depot order as per indent received after verification with Stock And monthly Sales
• Co-ordination with Mother Depot regarding Goods Transfer order processing and dispatching
• Preparing Credit note for Returns Goods from stockiest
• Upload purchase bills after goods delivered at depot
• To check periodically for Short Expiry & Excess stock at depot level
• Commission Working
• Arranging short stock in depot from another depot
• To give limits for billing to stockiest in last week of every month based on sales made from 1st to 20th
• Send reminder mails to parties having overdue outstanding.
• To pass sales entry for cheque bounce charges
• To check whether e-invoicing is happening in given time lines
• To train people when new depot starts. This includes everything where they are supposed to work from start to end. E.g., Bank receipt entries, to place GDN order, billing process, etc.
• To maintain files of stockiest appointment forms along with documents and security cheques
• To facilitate consolidation of gifts after each quarter closing.

Required Qualification and Skills:

• Any Graduation.
• Minimum 1-5 years experience in Pharmaceutical Field.
• Advanced Excel Skills.