DIGITIZATION EXECUTIVE INTERNSHIP

Aabasoft; Ernakulam; On-site; INR 112,000 - 167,000; Full time

Benefits offered by this job

Structured Training & Support

Career Growth Opportunities

Certificate/Experience Letter

Stable Work Environment

Job summary

Aabasoft is seeking a Digitization Executive Intern to support scanning, indexing, and uploading documents into our DMS. You will handle A4, A3, and legal-size materials, ensuring accuracy, confidentiality, and proper metadata tagging in Malayalam and English.

Role involves working with multiple departments, following structured processes, and gaining hands-on training in digitization workflows and DMS usage. Freshers with strong learning ability are welcome.

Qualifications

• Proficiency in Malayalam (reading, writing, speaking).
• Proficiency in English (reading, basic writing, speaking).
• Basic computer knowledge (Windows, PDF tools, file management).
• Familiarity with scanning devices and digitization workflow.
• Experience with any DMS is an advantage (training will be provided).
• 0–2 years of experience in document digitization, data entry, or office administration.
• Freshers with strong learning ability are welcome.

Responsibilities

• Receive, sort, and classify physical documents from client departments.
• Prepare documents for scanning by removing staples, pins, tapes, folds, etc.
• Ensure documents are complete and in proper sequence before digitization.
• Operate high-speed scanners and multifunction devices efficiently.
• Digitize documents in required formats (PDF / searchable PDF).
• Handle mixed-size documents (A4, A3, legal) without quality loss.
• Re-scan unclear or incomplete pages to maintain accuracy.
• Upload scanned files into the correct folder structure as per the DMS guidelines.
• Apply correct metadata, tags, and naming conventions.
• Maintain version control whenever required.
• Ensure strict adherence to the predefined digital filing structure.
• Verify clarity, completeness, and legibility of scanned files.
• Cross-check digital files with corresponding physical documents.
• Report missing, damaged, or incomplete documents to the supervisor.
• Maintain high standards of data confidentiality.

Skills

Communication skills

Attention to detail

Organizational skills

Time management

Structured processes

Education

Minimum Degree qualification

Tools

DMS familiarity

PDF tools

Windows

Job description

Digitization Executive Internship

The Digitization Executive is responsible for scanning, indexing, and uploading physical documents (A4, A3, legal, etc.) into the organization’s DMS (Document Management System). The role requires accuracy, confidentiality, and strong communication skills in both Malayalam and English to coordinate with various departments.

Requirements

• Receive, sort, and classify physical documents from client departments.
• Prepare documents for scanning by removing staples, pins, tapes, folds, etc.
• Ensure documents are complete and in proper sequence before digitization.
• Operate high-speed scanners and multifunction devices efficiently.
• Digitize documents in required formats (PDF / searchable PDF).
• Handle mixed-size documents (A4, A3, legal) without quality loss.
• Re-scan unclear or incomplete pages to maintain accuracy.
• Upload scanned files into the correct folder structure as per the DMS guidelines.
• Apply correct metadata, tags, and naming conventions.
• Maintain version control whenever required.
• Ensure strict adherence to the predefined digital filing structure.
• Verify clarity, completeness, and legibility of scanned files.
• Cross-check digital files with corresponding physical documents.
• Report missing, damaged, or incomplete documents to the supervisor.
• Maintain high standards of data confidentiality.

What we Expect from you?

• Proficiency in Malayalam (reading, writing, speaking).
• Proficiency in English (reading, basic writing, speaking).
• Basic computer knowledge (Windows, PDF tools, file management).
• Familiarity with scanning devices and digitization workflow.
• Experience with any DMS is an advantage (training will be provided).
• Strong attention to detail and accuracy.
• Good organizational and time-management abilities.
• Ability to follow structured processes and naming conventions.
• Minimum Degree qualification.
• 0–2 years of experience in document digitization, data entry, or office administration.
• Freshers with strong learning ability are welcome.

What you've got?

• Hands-on Experience with DMS
• Structured Training & Support
• Skill Development
• Stable Work Environment
• Career Growth Opportunities
• Performance-Based Recognition
• Language & Communication Exposure
• Job Security & Compliance Experience
• Certificate / Experience Letter