Administration Executive

Onrgy Services; Tamil Nadu; On-site; INR 500,000 - 700,000; Full time

Job summary

Onrgy Services in Tamil Nadu is seeking a proactive Administration & Facilities Manager to oversee transport, canteen, and facility operations across the office. You will coordinate vendor services, monitor compliant safety standards, and ensure efficient daily support for employees.

You will supervise housekeeping, procurement, billing, and reporting, maintain records, and drive improvement actions based on feedback and audits.

Responsibilities

• Transport Management: Manage employee transportation operations and vendor coordination; monitor bus routes, trip schedules, and vehicle utilization; ensure transport contractors comply with safety and contractual requirements; handle employee transport-related concerns and corrective actions; verify transport vendor bills and monthly service reports.
• Canteen Management: Monitor canteen operations to ensure quality food and hygienic conditions; coordinate with canteen service providers for daily operations; conduct regular inspections of food quality, cleanliness, and safety standards; address employee feedback and implement improvement actions; verify canteen service bills and consumption records.
• Facility Management: Oversee maintenance of office areas, common facilities, utilities, meeting rooms, and employee amenities; coordinate facility repair and maintenance activities; ensure proper functioning of lighting, plumbing, furniture, and office infrastructure; monitor facility improvement projects and vendor performance.
• Housekeeping Management: Supervise housekeeping contractors and daily cleaning activities; ensure cleanliness of offices, production support areas, washrooms, and common facilities; conduct routine inspections and implement corrective actions; maintain housekeeping standards in line with company requirements.
• Procurement & Material Management: Initiate and coordinate purchase of administrative materials and consumables; monitor stock levels of housekeeping, pantry, stationery, and office consumables; coordinate with procurement teams for PR, PO, and material deliveries; ensure timely availability of required operational materials.
• Billing & Vendor Management: Verify vendor invoices, work completion reports, and service records; coordinate billing approval and payment processing activities; maintain contractor agreements and vendor documentation; monitor vendor performance and service quality compliance.
• Employee Welfare Management: Coordinate employee welfare activities and facility improvements; support employee engagement programs and welfare initiatives; manage employee accommodation, transportation, and welfare-related requirements where applicable; address employee concerns related to administrative services.
• Documentation & Reporting: Maintain records related to transport, canteen, housekeeping, procurement, and facility management; prepare monthly reports on service performance, consumption, and cost analysis; support internal and external audits by providing required documentation; ensure compliance with company administrative procedures.

Job description

Key Responsibilities

Transport Management

• Manage employee transportation operations and vendor coordination.
• Monitor bus routes, trip schedules, and vehicle utilization.
• Ensure transport contractors comply with safety and contractual requirements.
• Handle employee transport-related concerns and corrective actions.
• Verify transport vendor bills and monthly service reports.

Canteen Management

• Monitor canteen operations to ensure quality food and hygienic conditions.
• Coordinate with canteen service providers for daily operations.
• Conduct regular inspections of food quality, cleanliness, and safety standards.
• Address employee feedback and implement improvement actions.
• Verify canteen service bills and consumption records.

Facility Management

• Oversee maintenance of office areas, common facilities, utilities, meeting rooms, and employee amenities.
• Coordinate facility repair and maintenance activities.
• Ensure proper functioning of lighting, plumbing, furniture, and office infrastructure.
• Monitor facility improvement projects and vendor performance.

Housekeeping Management

• Supervise housekeeping contractors and daily cleaning activities.
• Ensure cleanliness of offices, production support areas, washrooms, and common facilities.
• Conduct routine inspections and implement corrective actions.
• Maintain housekeeping standards in line with company requirements.

Procurement & Material Management

• Initiate and coordinate purchase of administrative materials and consumables.
• Monitor stock levels of housekeeping, pantry, stationery, and office consumables.
• Coordinate with procurement teams for PR, PO, and material deliveries.
• Ensure timely availability of required operational materials.

Billing & Vendor Management

• Verify vendor invoices, work completion reports, and service records.
• Coordinate billing approval and payment processing activities.
• Maintain contractor agreements and vendor documentation.
• Monitor vendor performance and service quality compliance.

Employee Welfare Management

• Coordinate employee welfare activities and facility improvements.
• Support employee engagement programs and welfare initiatives.
• Manage employee accommodation, transportation, and welfare-related requirements where applicable.
• Address employee concerns related to administrative services.

Documentation & Reporting

• Maintain records related to transport, canteen, housekeeping, procurement, and facility management.
• Prepare monthly reports on service performance, consumption, and cost analysis.
• Support internal and external audits by providing required documentation.
• Ensure compliance with company administrative procedures.

Role & responsibilities

Preferred candidate profile