Deputy Manager Admin

Mahindra And Mahindra Ltd.; Pune District; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Mahindra and Mahindra Limited in Pune is seeking an experienced Administration professional to lead facility management and corporate services across production and office environments. You will manage vendors, logistics, security, housekeeping, canteen operations, and statutory compliance while driving cost efficiency and employee experience.

The role requires close collaboration with HR, Production, Quality, Finance, and EHS to ensure reliable operations and continuous improvement of

Qualifications

• Bachelor's degree in administration or related field.
• MBA/PGDM in admin/operations/HR/SC preferred.
• Certifications in facility management, safety or compliance a plus.

Responsibilities

• Achieve and sustain admin performance by managing facility, workplace services, security, housekeeping, transport.
• Oversee end-to-end admin operations including vendor management and compliance.
• Proactively manage resources and services to minimize disruptions and control costs.
• Establish robust administrative systems, SOPs, asset controls, and governance.
• Collaborate with HR, Production, Quality, Finance, EHS to ensure seamless support and improvements.
• Develop team capability through training, coaching, and succession planning.
• Drive workplace digitization and cost optimization through asset tracking and continuous improvement.

Skills

Facility Management

Vendor Management

Transport Admin

Security Ops

Education

Bachelor's Degree in Admin/Facilities

MBA/PGDM preferred in Admin/Operations/HR/SC

Certifications in Facility Mgmt/Safety/Compliance

Job description

Select how often (in days) to receive an alert:

• 1. Achieve and sustain Administration performance targets by ensuring efficient facility management, workplace services, security, housekeeping, transportation, and adherence to Safety, Quality, Cost, Delivery, and Productivity (SQCDP) objectives.
• 2. Manage end-to-end administrative operations, including facility management, vendor management, transport, housekeeping, canteen, security, statutory compliance, and employee support services to ensure smooth business operations.
• 3. Drive proactive management of administrative resources, service providers, infrastructure, and support functions to minimize operational disruptions, control costs, and enhance workplace efficiency.
• 4. Establish and sustain robust administrative systems, SOPs, compliance processes, asset management controls, and operational standards to ensure reliability, governance, and operational excellence.
• 5. Collaborate closely with HR, Production, Quality, Finance, EHS, and other departments to ensure seamless support services, timely issue resolution, compliance adherence, and continuous improvement in organizational performance.
• 6. Develop team capability through functional training, multi-skilling, coaching, performance management, and succession planning while fostering a culture of accountability, service excellence, and continuous improvement.
• 7. Implement and sustain Workplace Digitization, Facility Automation, Cost Optimization, Energy Management, Vendor Development, Asset Tracking Systems, and continuous improvement initiatives to enhance operational efficiency, employee experience, compliance, and overall administrative effectiveness.

Experience

• 1. 5-10 years of experience in Administration, Facility Management, Corporate Services, or General Administration within Automotive, EV, Battery Manufacturing, Electronics, or related manufacturing industries.
• 2. Proven experience in facility management, vendor management, transport administration, security, housekeeping, canteen operations, asset management, statutory compliance, and workplace services. Demonstrated ability to drive operational efficiency, optimize administrative costs, ensure regulatory compliance, enhance employee experience, and lead cross-functional teams to achieve administrative excellence.

Qualifications

• 1. Bachelor's Degree in Administration, Business Administration, Commerce, Management, Facilities Management, or a related discipline.
• 2. Postgraduate qualification (MBA/PGDM) in Administration, Operations Management, Human Resources, or Supply Chain Management will be preferred.
• 3. Relevant certifications in Facility Management, Safety, Compliance, Vendor Management, or Administration will be an added advantage.

Our commitment to Diversity, Equity, and Inclusion

At Mahindra and Mahindra Limited, we believe that diversity drives innovation, and inclusion is at the heart of everything we do. We are committed to cultivating a workplace where every individual feels valued, respected, and empowered to thrive.
We are proud to be an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to age, caste, race, religion, color, ethnic origin, gender identity, nationality, physical or mental disability, medical condition, sexual orientation, educational background, marital or domestic partnership status, pregnancy or childbirth, veteran status, citizenship status, ancestry, financial status, or any other personal characteristic protected by applicable law.
We actively encourage candidates from all backgrounds to apply and bring their unique perspectives to our teams. We are committed to ensuring an accessible and inclusive experience for all applicants.
Together, we rise by embracing differences and building a future that reflects the communities we serve.