Customer Service Coordinator (Night Shift)

Keysight Technologies SAles Spain SL.; Gurugram District; On-site; INR 1,200,000 - 1,600,000; Full time

Job summary

Keysight in Gurugram, India, seeks a detail-oriented Order Management specialist to review and book customer orders, validate against quotes and contracts, and serve as the first point of contact for order clarifications.

You will coordinate with Sales, Finance, and IT, ensure licensing and invoicing readiness, monitor delivery status, and maintain data quality across Salesforce, KSM, and Oracle Cloud.

Qualifications

• Graduate in any stream.
• Strong MS Office, Salesforce and Oracle skills.
• Clear verbal and written English communication.

Responsibilities

• Review and validate Purchase orders against quotes and contracts.
• Book orders in Salesforce in compliance with commercial, revenue, export and tax rules.
• Serve as first point of contact for order clarifications.
• Assess impact of change requests on orders, licenses, and invoices.
• Coordinate with Sales, Finance and IT for escalations and issue resolution.
• Generate licenses and ensure entitlement accuracy; monitor delivery status.
• Ensure invoicing readiness with correct commercial parameters and VAT/GST compliance.
• Maintain data quality across Salesforce, KSM and Oracle Cloud.

Skills

MS Office

Salesforce

Oracle

Education

Graduate in any stream

Tools

MS Office

Salesforce

Oracle

Job description

Overview

Keysight is at the forefront of technology innovation, delivering breakthroughs and trusted insights in electronic design, simulation, prototyping, test, manufacturing, and optimization. Our ~16,800 employees create world-class solutions in communications, 5G, automotive, energy, quantum, aerospace, defense, and semiconductor markets for customers in over 100 countries. Learn more about what we do.

Our award-winning culture embraces a bold vision of where technology can take us and a passion for tackling challenging problems with industry-first solutions.We believe that when people feel a sense of belonging, they can be more creative, innovative, and thrive at all points in their careers.

Responsibilities

1. Order Booking & Validation
   • Review and validate Purchase orders (PO/PA) against approved Quotes and contracts.
   • Book orders in Salesforce in compliance with commercial, revenue, export, and tax requirements.
   • Serve as first point of contact for order-related clarifications.
2. Order Corrections & Amendments
   • Assess impact of change requests on orders, licenses, and invoices.
   • Execute approved corrections in Salesforce, KSM, and Oracle Cloud.
   • Coordinate escalations with Sales, Finance, and IT as required.
3. License Execution & Delivery
   • Generate and validate software licenses using Keysight Software Manager (KSM) (Note: for CAE, change expected as licensing delivery transitions to a self-service model).
   • Ensure accuracy of entitlement parameters and successful customer delivery.
   • Generate temporary licenses based on justified business needs, strictly following official Licensing guidelines, approval processes, and compliance requirements.
   • Track and manage software and license delivery status across systems, including monitoring orchestration progress via the Oracle Cloud Self-Service page to ensure timely delivery. (For: ODE)
   • Monitor delivery statuses (Pending, Completed, Failed) and ensure visibility of delivery progress. (For: ODE)
   • Coordinate with Sales, Licensing, and IT teams to investigate and resolve delivery-related issues.
   • Troubleshoot basic license issues and elevate complex cases.
4. Invoice Readiness & Management
   • Ensure orders are invoicing-ready with correct commercial parameters.
   • Support timely invoice creation and corrections, including credit notes.
   • Ensure VAT/GST and local tax compliance in invoicing.
5. Compliance, Credit & KYC Execution
   • Identify credit holds, extended payment terms, or KYC requirements.
   • Ensure orders are booked only after required approvals are obtained.
   • Coordinate with Credit Analysts and Compliance teams.
6. Stakeholder Coordination & Communication
   • Act as liaison between Global Customer Service, Sales, Finance, IT, and Licensing.
   • Provide structured status updates and root-cause-based escalations.
   • Promote a One-Keysight collaboration mindset.
7. Data Quality & System Integrity
   • Ensure accuracy of data related to customer, quote, opportunity, and order across Salesforce, KSM, and Oracle Cloud.
   • Validate data completeness and consistency before order processing. If necessary, work with relevant teams (CMD, Sales, Credit & Collections, and KSM).
   • Maintain audit-ready documentation and transactional traceability.
   • Reporting & Early Issue Detection: Perform interim reporting and data analysis to proactively detect operational, licensing, or order-related risks and anomalies until standardized Global detection pages and dashboards are available.
8. Process Improvement & Knowledge Sharing
   • Identify recurring operational issues and suggest improvements.
   • Contribute to SOPs, training material, and documentation.
   • Support onboarding and knowledge transfer within the team.
9. Forecast & Pipeline Support
   • Support accurate forecasting by ensuring order readiness and clean bookings.
   • Highlight risks or delays that may impact revenue recognition or forecast accuracy.
   • Collaborate with Sales and Finance during month- and quarter-end close.
10. Sales Support & Salesforce Administration
    • Provide comprehensive support to Sales by handling Salesforce-related activities and responding to administrative requests, including account, opportunity, order, and data maintenance needs.
11. Scope Note – ODE Hardware Order Booking
    • ODE HW order booking support is currently performed by dedicated resources. This responsibility shall remain as a separate responsibility for identified individuals in the 3 GEO.

Qualifications

• Graduate in any stream
• Technical – MS Office suite, Salesforce, Oracle
• Communication – English language verbal & written
• Knowledge in Spanish or Portuguese (Considering South America) will be added advantage, though not mandatory.

Careers Privacy Statement

***Keysight is an Equal Opportunity Employer.***