Crewing Manager

Vfxwire; Bengaluru; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Vfxwire in Bengaluru, India, is seeking a resource planning and crew management lead to work closely with show production and resourcing heads. You will plan and allocate resources, maintain crew schedules, and be the primary support for artists on day-to-day matters.

You will line-manage the crew, conduct performance reviews, oversee onboarding, contracts, salary changes, and ensure access to tools and software.

Qualifications

• Understanding of local employment law and local contracts, benefits and staff policies to support artist queries.
• Clear and confident communication across the team, adapting methods for understanding and alignment.
• Ability to collaborate and foster an inclusive team environment with diverse perspectives.
• Lead the team to identify and resolve issues, considering broader company priorities.
• Adapt to process changes with clear direction to artists and a positive approach.
• Open to feedback and able to convert it into growth and performance improvements.
• Provide leadership by example, creating a learning-focused, professional culture.
• Demonstrate self-awareness and handle conflicts with kindness and respect.

Responsibilities

• Plan and allocate resources to maximise efficiency and maintain show schedules.
• Maintain a comprehensive database of available talent and their skill sets.
• Line manage the crew, conduct performance reviews and provide mentoring.
• Oversee onboarding, contract changes, salary and promotion actions, and offboarding.
• Ensure access to tools, software, and equipment; escalate as needed.
• Work with recruitment and Head of Resourcing to facilitate hiring as needed.
• Update crew scheduling software weekly to reflect changing needs.
• Coordinate with department heads to balance skills and raise training needs.
• Be the first point of contact for artists regarding day-to-day line management.

Skills

Resource planning

People management

Crew scheduling

Talent management

Leadership

Tools

Crew scheduling software

HRIS

Contract management

Job description

Working closely with the show production, project development teams, and the Head of Resourcing you will plan and allocate appropriate resources, ensuring optimal crew deployment to maximise efficiency and maintain show schedules. You will be the key contact for your artist group offering support and guidance.

Requirements

Responsibilities

• Working closely with the show production, project development teams, and the Head of Resourcing to plan and allocate appropriate resources, ensuring optimal crew deployment to maximise efficiency and maintain show schedules.
• Maintain a comprehensive database of available talent and their skill sets.
• Line managing the crew in your teams, conduct regular performance reviews and providing mentoring and career development guidance.
• Managing lifecycle events for your team; onboarding, contract changes, salary and promotion actions and offboarding as required.
• Ensuring the team has access to the necessary tools, software, and equipment escalating requests to tech where needed.
• Monitoring needs for hiring within your teams, working with the recruitment team and the Head of Resourcing to facilitate.
• Keep crew scheduling software up to date with adapting needs on a weekly basis.
• Work closely with department HODs on balancing skills within their disciplines. Flagging training needs to the HOD’s and People team.
• Be the first point of contact for artists day to day line management, escalating any ongoing concerns to the People team where needed.
• Maintain a high team morale and support any artist wellbeing challenges.

Skills and Attributes

• Understanding of basic local employment law and the application of local contracts, benefits and local staff policies to be able to support artist queries.
• Communication- Confident and strong communicator. Ensures clear communication across the team, adapting methods to support understanding and alignment.
• Collaboration- Ability to work effectively with others. Builds an inclusive team environment where diverse perspectives are actively sought and valued.
• Problem solving- Leads the team in identifying and resolving issues, considering broader impact and company priorities. Creates an environment where challenges and conflicts are addressed constructively using clear, agreed approaches.
• Adaptability- Ability to adapt to direction or process changes. Provides clear direction to artists through change. Flexible and open approach to adapt and improve ways of working maintaining a positive energy.
• Openness to Feedback- Seeks and responds constructively to feedback from team members and colleagues. Creates a culture where feedback is clear, actionable, and regularly exchanged to support growth and performance.
• Leadership- Sets a clear vision and direction for the team. Leads by example to create a positive and supportive working environment. Encourages personal growth and establishes a culture of learning and professionalism, raising standards across the team.
• Self-awareness and ability to resolve and diffuse problems, treating colleagues with kindness and respect navigating different personalities to get the best out of everyone.

Experience Needed

• Previous experience in the VFX Industry is essential.
• Basic understanding of VFX pipelines and workflows.
• Good employment law and contract knowledge.
• Previous line management and understanding of how to motivate and support teams is essential.