Crew Co-ordinator

OCS Services; Mumbai; On-site; INR 550,000 - 900,000; Full time

Job summary

OCS Services is seeking an experienced Crew Coordinator for its offshore operations team in Mumbai. You will coordinate crew changes, bookings, certifications, and documentation to ensure timely mobilization and demobilization of personnel.

The role requires strong organizational and communication skills, the ability to work with offshore teams and clients, and adherence to safety and regulatory requirements.

Qualifications

• Graduate with offshore operations or logistics background is preferred.
• Certification or training in crew management is an advantage.

Responsibilities

• Plan, coordinate, and execute crew changes per rotation schedules and requirements.
• Coordinate travel bookings (flight, hotel, transport) for offshore crew movements.
• Track and verify crew certifications, trainings, medical fitness, and documentation.
• Maintain accurate crew records and ensure compliance with policies.
• Monitor certificate validity and follow up on expiries to ensure ongoing compliance.
• Serve as primary liaison among clients, offshore teams, management, and travel agencies.
• Coordinate last-minute crew changes and urgent mobilizations as needed.
• Provide support during medical evacuations and rapid replacement deployment.

Skills

Coordination

Multitasking

Communication

English fluency

Education

Any Graduate

Tools

MS Office

Crew management software

Job description

About the Job

Are you an experienced Crew Coordinator with a strong background in offshore Oil & Gas, drilling, or oilfield services operations?

OCS Services is looking for a highly organized and proactive Crew Coordinator to join our offshore operations team. In this role, you will be responsible for coordinating crew movements, travel arrangements, certification compliance, and crew documentation while ensuring smooth and timely mobilization and demobilization of personnel.

The role requires strong coordination skills and the ability to work effectively with offshore teams, clients, internal management, travel agencies, and crew members in a fast-paced operational environment.

About Us

OCS Services is a seasoned player in the oil and gas industry, delivering world-class services across offshore and onshore operations. As a joint venture between Planet Energy and BW Offshore, we specialize in Operations & Maintenance, Asset Integrity Management, and Integrated Crew Management.

With global operations spanning Singapore, India, UAE, Brazil, Cte dIvoire, and Nigeria, we are strategically positioned to support energy production safely, sustainably, and reliably. Our expertise, cutting‑edge technology, and commitment to sustainability enable us to drive excellence in complex energy projects around the world.

At OCS, we are guided by four core values that define everything we do Trust Driven Care Innovation.

Learn more at www.ocs.services/

Join Us

As part of our offshore operations team, we are looking to onboard an experienced Crew Coordinator to ensure the effective planning, coordination, and execution of crew changes in line with operational requirements and rotation schedules.

This role will serve as a key coordination point between offshore personnel, clients, internal management, travel agencies, and other stakeholders to ensure seamless crew movements and compliance with company requirements.

What You Will Do

In this role, you will:

• Plan, coordinate, and execute crew changes in line with approved crew rotation schedules and operational requirements.
• Coordinate flight bookings, hotel accommodation, local transportation, and other travel arrangements for crew movements to and from offshore locations.
• Coordinate crew mobilization and demobilization activities to ensure timely deployment and smooth crew changes.
• Track and verify that all crew members hold valid certifications, safety training, medical fitness certificates, and other mandatory documentation.
• Maintain accurate and up-to-date crew records, including personal information, certifications, safety courses, medical fitness, and other required documentation in accordance with company policies and competency matrices.
• Monitor crew certification and training validity and proactively follow up on upcoming expiries to ensure compliance.
• Act as the primary point of contact between clients, offshore teams, internal management, travel agencies, and crew personnel for crew movement and related requirements.
• Coordinate last‑minute crew changes, replacements, and urgent mobilization requirements as required.
• Provide support during medical evacuation situations and assist with the rapid deployment of replacement personnel.
• Ensure all crew movement activities are properly documented and records are maintained accurately.
• Coordinate with relevant stakeholders to resolve travel, documentation, certification, and crew movement issues promptly.
• Support the offshore operations team in ensuring continuity of manpower and adherence to crew rotation schedules.
• Ensure all crew coordination activities are carried out in compliance with company policies, client requirements, and applicable offshore standards.

What We Are Looking For

Qualifications

• Any Graduate.
• Relevant certification or training in crew management, offshore operations, or logistics will be an advantage.

Experience

• 610 years of relevant experience as a Crew Coordinator.
• Experience working with an Oil Drilling, Oilfield Services, or Offshore Oil & Gas company is preferred.
• Strong experience in offshore crew change coordination, mobilization, demobilization, and travel management.
• Experience coordinating with multiple stakeholders, including offshore teams, clients, travel agencies, and crew personnel.

Technical & Operational Knowledge

• Good understanding of offshore crew rotation and crew change processes.
• Knowledge of crew certification, safety training, medical fitness, and competency requirements.
• Experience maintaining crew databases, documentation, and certification matrices.
• Strong knowledge of flight, accommodation, and local transportation coordination.
• Ability to manage urgent crew movements and last‑minute replacement requirements.
• Proficiency in MS Office and crew management/documentation systems.
• Strong attention to detail and accuracy in maintaining crew records.

Interpersonal Skills

• Excellent coordination and organizational skills.
• Strong communication and interpersonal abilities.
• Ability to manage multiple priorities and meet strict operational deadlines.
• Strong problem-solving and decision‑making skills.
• Ability to work effectively with multidisciplinary and multicultural teams.
• Ability to remain calm and organized in emergency or last‑minute crew movement situations.
• Strong commitment to safety, compliance, and operational efficiency.
• Fluent in written and spoken English.

Work Environment

This position requires close coordination with offshore operations and various internal and external stakeholders. The role involves managing multiple crew movements simultaneously and may require flexibility to respond to urgent operational requirements, last‑minute crew changes, and emergency situations.

What You Can Expect

• An important coordination role supporting offshore Oil & Gas operations.
• Exposure to international offshore operations and crew management practices.
• Opportunity to work closely with offshore teams, clients, and global stakeholders.
• A collaborative, safety‑focused work environment.
• Opportunities for professional growth within a global offshore Oil & Gas organization.

Ready to Be Part of OCS Services?

As a Crew Coordinator, your expertise and coordination skills will play a critical role in ensuring the seamless movement, readiness, and compliance of offshore personnel.