Coupa Implementation & Configuration Consultant

Nexifyr Consulting Pvt Ltd; Dadri; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Nexifyr Consulting Pvt Ltd in India seeks a Coupa implementation consultant to lead a Procure-to-Pay transformation, migrating from Aruba to Coupa, and configuring core modules with approvals and mappings.

You will partner with procurement, finance, and IT, drive ERP integrations (SAP/Oracle), manage data migration, SIT/UAT, training, and go‑live support, and report on adoption and performance. Strong stakeholder management is essential.

Qualifications

• Minimum 2–4 years of full lifecycle Coupa implementation experience.
• Experience migrating from Aruba/Ariba/other legacy platforms to Coupa.
• Strong P2P process knowledge from end to end.
• Experience with ERP integrations (SAP, Oracle).
• Coupa functional or technical certification preferred.

Responsibilities

• Lead requirements gathering and design for Coupa deployments.
• Configure core modules such as Requisitioning, Purchase Orders, Invoicing, Sourcing, Contracts, Inventory, and Expenses as applicable.
• Support ERP integrations and two-way data synchronization.
• Migrate legacy data from Aruba and validate post-load accuracy.
• Prepare SIT/UAT scripts and coordinate testing.
• Deliver training materials and conduct end-user training.
• Provide go-live support and post-implementation hypercare.
• Assist with change management and adoption monitoring.

Skills

Coupa Implementation

Requirements Gathering

System Configuration

Data Migration

SIT/UAT

Go-Live Support

Training & Change Management

Stakeholder Management

Tools

SAP Integration

Oracle Integration

cXML/PunchOut

Aruba/Ariba migration

Job description

About Us:-

We are implementing Coupa as its new Procure-to-Pay (P2P) platform, migrating away from an existing Aruba procurement environment. We are looking for a consultant with hands‑on Coupa implementation and configuration experience to lead and support this transition.

Key Responsibilities

1. Requirements & Design

• Gather business requirements from procurement, finance, and IT stakeholders.

• Map current‑state processes (existing Aruba workflows) to Coupa's process model.

• Identify gaps between legacy system capabilities and Coupa's out‑of‑the‑box features.

• Define approval hierarchies, spend thresholds, and business rules with stakeholders.

• Document functional design and configuration specifications.

2. System Configuration

• Configure core modules: Requisitioning, Purchase Orders, Invoicing, Sourcing, Contracts, Inventory, and Expenses (as applicable).

• Set up approval chains, workflows, and business rules engine logic.

• Configure forms, custom fields, groups, and user roles/permissions.

• Maintain commodity codes (UNSPSC), GL coding, and cost center mappings.

• Configure supplier records, catalogs, and PunchOut/cXML connections.

• Set up budgeting controls and spend limits.

3. Integration Support

• Collaborate with technical teams on ERP integration (SAP, Oracle, etc.) for master data, GL, PO, and invoice synchronization.

• Support cXML/PunchOut catalog integrations with suppliers.

• Validate data flows between Coupa and connected systems (two‑way sync testing).

• Troubleshoot integration errors and resolve failed transactions.

4. Data Migration

• Extract and cleanse legacy data (suppliers, catalogs, historical POs) from Aruba.

• Map legacy data fields to Coupa's data model.

• Support data loading/importing via templates or migration tools.

• Validate migrated data accuracy post‑load.

5. Testing & Quality Assurance

• Prepare test scripts and scenarios covering configured workflows.

• Execute System Integration Testing (SIT) and support User Acceptance Testing (UAT).

• Log, track, and resolve defects with development/configuration teams.

• Re‑test fixes and confirm sign‑off readiness.

6. Training & Change Management

• Create user guides and SOPs for procurement, AP, and supplier‑facing processes.

• Conduct end‑user training sessions for requesters, approvers, and AP teams.

• Support supplier enablement and onboarding communications.

• Assist the change management team with adoption tracking.

7. Go‑Live & Hypercare Support

• Support cutover activities and execute go‑live checklists.

• Provide hypercare support (typically 2–4 weeks post go‑live) to triage and resolve issues.

• Monitor transaction flows, approval bottlenecks, and integration errors.

• Escalate unresolved issues to Coupa support or technical teams.

8. Post‑Implementation & Ongoing Support

• Handle configuration change requests (e.g., new approval rules, new cost centers).

• Manage periodic updates/releases from Coupa and assess impact.

• Monitor system performance and user adoption.

• Provide ad‑hoc reporting and dashboard configuration.

Required Skills & Experience

• Experience: Minimum [2–4] years of full lifecycle Coupa implementation experience (not just support).

• Configuration: Proven experience configuring at least [X] core Coupa modules.

• Migration: Experience migrating from a legacy procurement platform to Coupa (Aruba, Ariba, Ivalua, or similar strongly preferred).

• Domain Knowledge: Strong understanding of end‑to‑end Procure-to‑Pay (P2P) processes.

• Integrations: Integration experience with major ERP systems (SAP, Oracle, etc.).

• Certifications: Coupa functional or technical certification(s) preferred.

• Soft Skills: Strong stakeholder management, communication, and analytical skills.

Nice to Have

• Industry experience in [client's sector].

• Experience with Coupa Sourcing and Contracts modules.

• Prior consulting or Big 4 project delivery experience.