Copyrights Executive

Notion Press Media; Chennai; Remote; INR 279,000 - 446,000; Full time

Job summary

Notion Press Media is seeking a Copyright Executive to coordinate the copyright registration process for eligible books. You will communicate with authors, gather documents, prepare applications, submit via government portals, and track progress in a fully remote setup.

The role requires excellent communication, strong attention to detail, and the ability to manage multiple applications independently while maintaining confidentiality and timely updates to authors.

Qualifications

• Excellent written and verbal communication in English, Tamil and Hindi.
• Clear follow-up with authors and internal teams to obtain required information.
• Strong data entry accuracy and attention to detail for documentation.
• Ability to manage multiple copyright applications independently in a remote setup.
• Familiarity with online government portals and digital documentation processes.

Responsibilities

• Copyright Application Processing: Prepare and submit copyright registration applications for books through the government portal; verify information and track status.
• Author Communication and Coordination: Inform authors about requirements, collect declarations and documents, respond to queries.
• Documentation and Record Management: Maintain organized records of applications, acknowledgments, numbers, and certificates.
• Internal Coordination: Work with editorial, publishing, production, and operations to gather needed details and resolve issues.

Skills

Communication skills

Attention to detail

Data entry

Multitasking

Organizational skills

Education

Bachelor's degree

Background in law, commerce, arts or publishing preferred

Tools

MS Excel

Google Sheets

Email and document management tools

Job description

The Copyright Executive will be responsible for coordinating the copyright registration process for eligible books published through Notion Press. The role involves communicating with authors, collecting and verifying the necessary documents and declarations, preparing applications, submitting them through the applicable government copyright portal, and tracking their progress until completion. The ideal candidate should have strong communication skills, excellent attention to detail, and the ability to manage multiple applications independently in a fully remote work environment.

Responsibilities

• Copyright Application Processing: Prepare and submit copyright registration applications for books through the relevant government copyright portal. Ensure applications are completed accurately and in accordance with applicable requirements. Collect, organize, and verify the information and documents required for each application. Review application details before submission to minimize errors, omissions, and rejections. Track application status and maintain records of acknowledgements, application numbers, and certificates. Monitor application updates, objections, discrepancies, and requests for additional information. Coordinate the timely submission of clarifications or supplementary documents wherever required.
• Author Communication and Coordination: Contact authors by email, phone, or other approved communication channels to explain the copyright registration process. Request the necessary information, declarations, author details, manuscript copies, and supporting documents. Follow up with authors to obtain pending information and resolve incomplete submissions. Respond professionally to author queries regarding documentation and application progress. Keep authors informed about important updates, pending requirements, and registration status. Maintain clear communication records for every application.
• Documentation and Record Management: Maintain an organized database or tracker of copyright applications and their current status. Ensure all application documents and author communications are stored securely. Maintain accurate records of submission dates, application references, pending actions, and outcomes. Prepare periodic reports on applications submitted, pending documentation, and registrations completed. Handle author manuscripts and personal information confidentially.
• Internal Coordination: Coordinate with the editorial, publishing, production, and operations teams to obtain required book and publication details. Identify missing information or discrepancies and resolve them with the relevant teams. Escalate complex copyright ownership, authorship, permission, or documentation issues to the appropriate internal team. Suggest improvements to make the copyright application process more efficient.

Eligibility Criteria

• Bachelors degree in any discipline; candidates with qualifications in law, commerce, arts, or publishing will be preferred.
• Prior experience in copyright registration, intellectual property documentation, publishing operations, or government portal applications is desirable.
• Freshers with excellent communication, documentation, and computer skills may also apply.
• Familiarity with online government portals and digital documentation processes is an advantage.
• Knowledge of copyright registration procedures in India will be an added advantage.

Requirements

• Excellent written and verbal communication skills - English, Tamil and Hindi.
• Strong follow-up and author relationship management skills.
• Good attention to detail and accuracy in data entry.
• Proficiency in MS Excel or Google Sheets, email, and standard office applications.
• Ability to manage multiple applications and deadlines simultaneously.
• Strong organizational and problem-solving abilities.
• Ability to work independently and maintain productivity in a remote environment.
• Professional handling of confidential information.

Job Type

• Full time

Experience

• Fresher