Company Secretary Executive

TMF Group; Bengaluru; Hybrid; INR 700,000 - 1,100,000; Full time

Benefits offered by this job

Marriage Gift policy

Paternity & Adoption leaves

Interest free loan policy

Salary advance policy

Wellbeing initiatives

Job summary

TMF Group is seeking a Corporate Secretarial professional in Bengaluru to support board and committee meetings, prepare minutes, and handle statutory filings with MCA and RBI/FEMA compliance.

You will maintain statutory registers, liaise with regulators, and coordinate with clients and internal teams to ensure timely filings and accurate documentation.

Qualifications

• Sound knowledge of the Companies Act, 2013 and RBI/FEMA regulations.
• MCA filings and regulatory documentation familiarity.
• Proficiency with Microsoft Office applications.

Responsibilities

• Prepare agendas, notices, and draft minutes for Board, Committee, and General Meetings.
• Coordinate and assist in conducting board and committee meetings.
• Prepare, review, and file statutory forms including DIR-12, AOC-4, MGT-7, DPT-3, KYC filings.
• Liaise with MCA and other regulatory authorities for routine compliance.
• Maintain statutory registers and corporate records.
• Assist in calendars, checklists, trackers for clients.
• Ensure filings are completed within timelines.
• Maintain and archive documents physically and electronically.
• Update trackers and compliance dashboards after filings.
• Communicate with clients, internal teams, regulators and vendors.
• Coordinate with administration teams for stamp duty payments, courier dispatches, notarization.
• Visit ROC, RBI, MCA e-Governance Cell, PAN authorities, Stamp Duty Offices.
• Follow up on filings, approvals, compliance submissions.

Skills

Companies Act 2013

RBI regulations

FEMA regulations

MCA filings

MS Office

Tools

MS Office

Job description

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted on our career website.

About TMF Group

TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world. As we’re a global company with 11,000+ colleagues based in over 125 offices across 87 we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all. jurisdictions, TMF India is a Great Place to Work, ISO & ISAE certified organization.

Discover the Role

It is an area experiencing significant growth in TMF, thus providing an opportunity for great career development.

Key Responsibilities

• Prepare agendas, notices, and draft minutes for Board Meetings, Committee Meetings, and Shareholders' Meetings for review by the reporting manager.
• Coordinate and assist in conducting Board Meetings, Committee Meetings, and General Meetings.
• Prepare, review, and file statutory forms including DIR-12, AOC-4, MGT-7, DPT-3, KYC filings, and other routine regulatory filings.
• Liaise with the Ministry of Corporate Affairs (MCA) and other regulatory authorities for routine compliance matters.
• Maintain and update statutory registers and corporate records for allocated clients in a timely manner.
• Assist in preparing and maintaining compliance calendars, checklists, status trackers, and lists of open matters for clients.
• Ensure annual compliance activities and statutory filings are completed within prescribed timelines.
• Maintain executed original documents and corporate records in both physical and electronic formats.
• Ensure proper indexing, archiving, retrieval, and safe custody of client documents.
• Update master trackers and compliance dashboards upon completion of filings and compliance activities.

Stakeholder Management

• Communicate with clients, internal teams, regulators, and external vendors regarding compliance matters.
• Coordinate with administration teams for stamp duty payments, courier dispatches, notarization, and related activities.
• Support inter-departmental and cross-functional coordination as required.
• Visit and coordinate with ROC, RBI, MCA e-Governance Cell, PAN authorities, Stamp Duty Offices, and other regulatory bodies whenever required.
• Follow up on filings, approvals, compliance submissions, and regulatory correspondence.

Key Requirements

• Sound knowledge of the Companies Act, 2013 and RBI/FEMA regulations.
• Working knowledge of MCA filings and secretarial compliances.
• Proficiency in Microsoft Office applications.
• Familiarity with statutory registers, board processes, and regulatory documentation.

What’s in it for you?

Pathways for career development

• Work with colleagues and clients around the world on interesting and challenging work.

Making an impact

• You’ll be helping us to make the world a simpler place to do business for our clients.
• Through our corporate social responsibility program, you’ll also be making a difference in the communities where we work.

A supportive environment

• Strong feedback culture to help build an engaging workplace.
• Our inclusive work environment allows you to work from our offices around the world, as well as from home, helping you find the right work-life balance to perform at your best.

Other Benefits

• Marriage Gift policy
• Paternity & Adoption leaves
• Interest free loan policy
• Salary advance policy
• Wellbeing initiatives

We’re looking forward to getting to know you!