Company Secretary Associate

Sahana System; Ahmedabad District; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Sahana System in Ahmedabad seeks a qualified Company Secretary to oversee corporate governance, SEBI regulations, and statutory filings, focusing on LODR and the Companies Act. The candidate will liaise with the board, regulators, and auditors to ensure timely and accurate filings.

The role requires ICSI membership, 2+ years post-qualification experience in listed/compliance-focused firms, and excellent communication skills.

Qualifications

• CS degree and ICSI membership.
• 2+ years post-qualification experience in a listed company or compliance-focused firm.
• Strong knowledge of SEBI regulations, Companies Act, LODR and Corporate Governance norms.
• Excellent written and verbal communication skills.
• High attention to detail and integrity.

Responsibilities

• Manage all secretarial functions, including arranging, scheduling, and coordinating board and committee meetings, preparing agendas and resolutions, drafting minutes.
• Coordinate end-to-end board and committee meetings, including documentation preparation, minute-taking, and post-meeting follow-ups.
• Support the Board of Directors and senior management in ensuring compliance with the Companies Act, SEBI regulations, and other applicable corporate laws.
• Prepare and file statutory returns with the MCA including annual returns, financial statements, DIR-12, MGT-7, and other filings via the MCA portal.
• Handle complete compliance with SEBI regulations, including LODR, Insider Trading Regulations, and Takeover Code requirements.
• Coordinate statutory and secretarial audits, including managing internal controls, auditor responses, and audit observation closures.
• Liaise with ROC, SEBI, and Stock Exchanges for submissions, clarifications, and inspections.
• Oversee maintenance of statutory registers and records (members, directors, charges, shareholding, etc.).
• Manage share-related processes including transfers, dividends, and other corporate actions.
• Develop and implement internal compliance checklists and frameworks in line with laws and policies.
• Draft and review policies, reports, and disclosures under regulatory frameworks and governance standards.
• Conduct governance trainings and CPD programs.
• Coordinate with legal counsel, auditors, and external stakeholders during legal matters and regulatory inspections.

Skills

Communication skills

Attention to detail

Education

CS (Company Secretary) - ICSI member

Job description

Job Title: Company Secretary Compliance & SEBI Regulations

Experience: 2+ Years

Location: Ahmadabad (WFO)

Qualification: CS (Company Secretary) Mandatory

Job Summary:

We are looking for a qualified and experienced Company Secretary to manage the organizations corporate governance and statutory compliance functions, with a key focuson SEBI regulations, board liaising, and regulatory filings. The ideal candidate will bring

expertise in corporate law, SEBI LODR, and Companies Act, ensuring timely and accurate compliance across all statutory obligations.

Key Responsibilities:

• Manage all secretarial functions, including arranging, scheduling, and coordinating
• board and committee meetings, preparing agendas and resolutions, drafting minutes,
• and ensuring timely statutory filings.
• Coordinate end-to-end board and committee meetings, including documentation
• preparation, minute-taking, and post-meeting follow-ups.
• Support the Board of Directors and senior management in ensuring compliance with the
• Companies Act, 2013, SEBI regulations, and other applicable corporate laws.
• Prepare and file statutory returns with the Ministry of Corporate Affairs (MCA) including
• annual returns, financial statements, DIR-12, MGT-7, and other prescribed filings via the
• MCA portal.
• Handle complete compliance with SEBI regulations, including LODR, Insider Trading
• Regulations, and Takeover Code requirements.
• Coordinate statutory and secretarial audits, including managing internal controls,
• auditor responses, and timely closure of audit observations.
• Liaise with regulatory authorities such as the Registrar of Companies (ROC), SEBI, and
• Stock Exchanges for statutory submissions, clarifications, and inspections.
• Oversee maintenance of statutory registers and records, including registers of members,
• directors, charges, shareholding structures, and compliance logs.
• Manage share-related processes, including share transfers, dividend disbursement, and
• other corporate actions, ensuring timely compliance.
• Develop and implement internal compliance checklists and frameworks in alignment
• with applicable laws and company policies.
• Draft and review policies, reports, and disclosures required under regulatory
• frameworks, board governance standards, and stock exchange requirements.
• Conduct governance-related trainings and awareness programs, including on ethics,
• anti-corruption, and CPD (Continuing Professional Development).
• Coordinate with legal counsel, auditors, and external stakeholders during legal matters,
• regulatory inspections, and corporate due diligence exercises.

Requirements

• CS degree (must be a member of ICSI).
• 2+ years of post-qualification experience in a listed company or compliance-focused
• firm.
• Strong knowledge of SEBI regulations, Companies Act, LODR & Corporate Governance
• norms.
• Excellent written and verbal communication skills.
• High attention to detail, integrity, and ability to manage confidential data