Company Secretary

Kwan Ventures; Mumbai; On-site; INR 1,800,000 - 3,200,000; Full time

Job summary

Kwan Ventures, a large listed company in heavy manufacturing and infrastructure, is seeking a Lead Company Secretary to anchor governance across a complex multi-entity structure in Mumbai. The role demands deep listed-company compliance experience and close interaction with the Board and senior management.

Ideal candidates will have 8+ years post-qualification experience as a Company Secretary, with strong SEBI LODR, Companies Act knowledge and a willingness to relocate to Mumbai if needed.

Qualifications

• ACQUIRED: strong knowledge of SEBI LODR, Companies Act and corporate governance for listed entities.
• 8+ years of post-qualification experience in secretarial functions for listed companies.
• Deep understanding of SEBI LODR and related party transaction frameworks.
• Based in Mumbai or willing to relocate to Mumbai.

Responsibilities

• Own end-to-end compliance with SEBI LODR, Companies Act and stock exchange requirements.
• Ensure timely filings with BSE/NSE, MCA and regulators.
• Manage board meetings, AGM/EGM, notices, agendas and minutes.
• Oversee governance across multiple legal entities and subsidiaries.
• Coordinate with entity teams to maintain consistent governance standards.
• Monitor related party transactions and prepare disclosures to Audit Committee and Board.
• Liaise with external counsel, auditors, registrars and regulators.

Skills

Regulatory compliance

Governance

Board liaison

Stakeholder management

Financing oversight

Education

ACS/FCS

Job description

We are hiring a Lead Company Secretary for a large, listed company in the heavy manufacturing and infrastructure space, headquartered in Mumbai. The organisation operates through a complex multi-entity structure and subsidiaries across India, making governance depth and listed company compliance experience critical for this role.

Key responsibilities

Listed company compliance & SEBI LODR

• Own end-to-end compliance with SEBI LODR, Companies Act, and all applicable stock exchange requirements
• Ensure timely and accurate filings with BSE/NSE, MCA, and other regulatory bodies
• Manage board meeting and AGM/EGM processes — notices, agenda, minutes, and post-meeting compliance
• Monitor regulatory changes and assess their impact on the company's governance framework

Multiple legal entities & subsidiary governance

• Oversee secretarial and governance functions across multiple legal entities and subsidiary companies
• Maintain statutory registers, records, and compliance calendars across all entities
• Coordinate with entity-level teams to ensure consistent governance standards across the group
• Support board meetings, resolutions, and filings across the subsidiary structure

Related party transactions

• Monitor, review, and manage all related party transactions in compliance with SEBI and Companies Act requirements
• Prepare and present RPT disclosures to the Audit Committee and Board
• Maintain robust RPT registers and ensure timely approvals and reporting
• Support governance requirements for large capital projects, asset acquisitions, and project financing structures
• Assist in due diligence, transaction structuring, and documentation for new project entities and JVs
• Manage lender compliance and covenant reporting obligations at entity level where applicable
• Serve as the primary interface between the Board, committees, and senior management on all governance matters
• Support the preparation of Board presentations, committee reports, and governance disclosures
• Liaise with external legal counsel, auditors, registrars, and regulatory authorities
• Qualified Company Secretary (ACS/FCS) mandatory
• 8+ years of post-qualification experience with significant exposure to listed company secretarial functions
• Deep understanding of SEBI LODR, related party transaction frameworks, and Companies Act compliance
• Based in or open to relocating to Mumbai