Club House Manager

Lodha; Pune District; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Lodha in Pune, Maharashtra seeks an experienced Operations Manager to oversee clubhouses, the sales centre and sports facilities, ensuring seamless daily operations and guest satisfaction.

You will implement SOPs, manage vendors, and drive service levels, budgeting and event coordination to maximize member engagement and financial performance.

Responsibilities

• Manage overall operations and staffing for clubhouses, sales centre and sports facilities.
• Ensure SOPs are in place and followed by the team.
• Manage outsourced vendors and their staff at site.
• Improve food service quality and customer dining ambiance.
• Plan and approve marketing promotions for the Clubhouse.
• Attend city management meetings and coordinate social events.
• Oversee events and banquets planning.
• Ensure safety and maintain budgets and financial performance.

Skills

Operations management

Staffing planning

Vendor management

Customer service

Budgeting & financial reporting

Job description

Job Duties and Responsibilities:

• Manage the overall operations and staffing needs for the main and cluster clubhouses in various sectors as well as the sales centre and sports facilities.
• Ensure that SOPs are in place for each area and are being followed by the team
• Manage all outsourced vendors and their staff at site
• Increase levels of food service quality and enhance overall ambiance of member/customer dining experiences.
• Help plan and approve marketing promotion activities for the Clubhouse.
• Attend city management meetings and ensure integration and coordination of all social events.
• Assist in planning and implementing procedures for special club events and banquet functions.
• Keep operations team focused on the critical components of operations to drive customer satisfaction and the desired financial results.
• Ensure that all operational areas have an atmosphere that is conducive to the overall customer experience.
• Address member and guest complaints and ensure that appropriate corrective actions are taken.
• Develop new and innovative ways in which to stimulate member activities and participation in Club events.
• Ensures that monthly/annual targets for new external memberships and chargeable facilities like golf course, cricket pitch and football ground are met
• Maintains appearance, upkeep and cleanliness of all food and beverage equipment and facilities.
• Interview, select, train, supervise, counsel and discipline all service employees in the clubhouses and sales centre.
• Ensure a safe working environment for all employees.
• Approves all vendor invoices before submitting to the accounting department.
• Review financial reports and statements to determine how Operations is performing against budgets
• Strive to improve service performance.
• Communicate a clear and consistent message regarding operational goals to produce desired results on a continuous basis.
• Tours clubhouses and sales centre on a daily basis speaking with employees, customers and residents to understand needs and assess operational opportunities.
• Financial Management capable of operating within the constraints of the budget and providing timely reporting of financial performance
• Maintain complete knowledge about Associations Rules & Regulations.
• Annual Budget preparation - Prepare annual budget for staffing and operating expense. Propose items to be included in annual Capital Plan
• Develop systems and procedures that achieve higher cost efficiency and customer satisfaction
• Demonstrates urgency in response and handling of customer problems and complaints
• Strive to improve service performance. To manage the site operations – F & B service, front-desk, cleanliness, maintenance & upkeep of the lobby areas by checking the site on a daily basis
• To ensure F & B service for cold towel/tissue presentation is done in 1 minute of the guest arrival, mineral water replenishment and speedy service in all areas including the meeting rooms
• To take a round of the entire sales office and sample flat in the Morning before the operations start to check if there are any H/K, admin related flaws and ensure to inform admin about any technical issues
• To take a morning briefing before the operations start with the security team, valet, F & B team to discuss daily appointments
• To provide a list of appointments to the Security and F & B team before the start of operations
• Check if Valet and Doorman are at their designated places before the customer appointment
• To give proper attention to the grooming of self and – F & B, valet, doorman, housekeeping, CED and anyone else who comes in contact with the customer
• Manage and supervise the team - Roster, behavioural issues, coordination, communication, training & discipline
• Check on the team's work, responsibilities and their performance on a timely basis.
• Be Innovative and give ideas/suggestions in enhancing customer experience, budgeting, process, maintenance & upkeep
• Ensure to be Punctual, courteous, helpful, team-player, cheerful, and to all maintain discipline in all guest areas and ethical behaviour
• Ensure that SOPs are in place for each area and are being followed by the team
• Manage all outsourced vendors and their staff at site
• Increase levels of food service quality and enhance overall ambiance of member/customer experiences
• Assist in planning and implementing procedures for special events and functions held at the sales centre or alternate venue
• Keep operations team focused on the critical components of operations to drive customer satisfaction and the desired financial results
• Ensure that all operational areas have an atmosphere that is conducive to the overall customer experience
• Address member and guest complaints and ensure that appropriate corrective actions are taken
• Maintains appearance, upkeep and cleanliness of all food and beverage equipment and facilities
• Interview, select, train, supervise, counsel and discipline all service employees in the sales centre
• Ensure a safe working environment for all employees
• Approves all vendor invoices before submitting to the accounting department
• Review financial reports and statements to determine how Operations is performing against budgets
• Coordinates with internal Lodha Group and Palava City Management Association departments like Art and
• Culture, Design, Procurement, MIS, Security, MEP etc. for maintenance of the clubhouses
• Plans in coordination with Art and Culture a monthly Activities calendar for resident engagement and implements the same
• Life Safety/Loss Prevention – the consistent implementation of high standards for all aspects of life safety, loss prevention, unit owner identity and privacy protection
• Security and safety of all residents and associates
• Strive to improve service performance
• Communicate a clear and consistent message regarding operational goals to produce desired results on a continuous basis
• Visit sales centre on a daily basis speaking with employees, customers and residents to understand needs and assess operational opportunities
• Financial Management – capable of operating within the constraints of the budget and providing timely reporting of financial performance
• Maintain complete knowledge about company’s procedures, policies, Rules & Regulations
• Annual Budget preparation - Prepare annual budget for staffing and operating expense. Propose items to be included in annual Capital Plan
• Develop systems and procedures that achieve higher cost efficiency and customer satisfaction
• Demonstrates urgency in response and handling of customer problems and complaints
• Strive to improve service performance
• Coordinates with internal Lodha Group and departments like Design, Procurement, Security, MEP etc. for maintenance of the sales centre